Project Information

Bid Title

2026 BALLFIELD RENOVATIONS, DURHAM, NC

Issuing Agency

City of Durham

Location

North Carolina

Published Date

Mar 30, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-1053

Original Source

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Project Description

Bid Number:	26-1053
Bid Title:	2026 BALLFIELD RENOVATIONS, DURHAM, NC
Category:	Construction Bids
Status:	Open

Description: **** Pre-Bid meeting date, time and location:  Wednesday April 1, 2026, at 1:00 PM LONG MEADOW PARK, 917 Liberty St **** **** Bid date, time, via EMAIL:  Wednesday April 15, 2026, by 4:00 PM - Send to: For security reasons, you must enable JavaScript to view this E-mail address. **** Publication Date/Time: 3/30/2026 8:00 AM Closing Date/Time: 4/15/2026 4:00 PM Contact Person: Jessica Kemp [email protected] Related Documents: MANUAL - 2026 BALLFIELD RENOVATIONS

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INFORMAL BID ADVERTISEMENT

PROJECT MANUAL

2026 BALLFIELD RENOVATIONS, DURHAM, NC

March 26, 2026

Durham Parks & Recreation

400 Cleveland St

Durham, NC

27701

TABLE OF CONTENTS

Cover Page ................................................................................................PDF page 1

Table of Contents..........................................................................................................2

BIDDING AND CONTRACT REQUIREMENTS

Summary……. ...............................................................................................................3

Bid Submittal Details.....................................................................................................4

Underutilized Business Enterprise (UBE) Statement ........................................................5

Scope of Work ..............................................................................................................7

Field Elevations ..........................................................................................................17

Unit Prices .............................................................................................................20

Bid Proposal Form ......................................................................................................21

Non-Collusion Affidavit ...............................................................................................25

Contractor Safety Record Information Questionnaire ....................................................26

Insurance Requirements ............................................................................................30

Sample contract between Owner and Contractor..........................................................31

INFORMAL BID ADVERTISEMENT

2026 BALLFIELD RENOVATIONS, DURHAM, NC

March 26, 2026

SUMMARY

The Department of Parks & Recreation is seeking qualified bids on full ballfield renovations

(4 fields) and laser grading (6 fields) for competitive Little League and Softball fields.

Ballfields will be brought up to standard for safety, playability, irrigation, erosion, and

drainage. Additional Alternate parks noted (full ballfield renovations, 2 fields). Owner

intends to secure DuraEdge Field Assurance plans – workmanship and materials to qualify.

BASE BID parks – Full renovation

1. CM HERNDON PARK

2. LONG MEADOW PARK

511 Scott King Rd

917 Liberty St

Ballfield 1, 2

Ballfield 1, 2

BASE BID parks – Laser grading

3. VALLEY SPRINGS PARK

4. SOUTHERN BOUNDARIES

5. PINEY WOOD PARK

3805 Valley Springs Rd

100 3rd Fork Rd

400 Woodcroft Pkwy

Ballfield 1, 2, 3

Ballfield 1, 2

Ballfield 1

ALTERNATE parks – Full renovation

1. HILLSIDE PARK

2. CREST STREET PARK

1301 S. Roxboro St

2503 Crest St

Ballfield 1

Ballfield 1

CONTRACTOR QUALIFICATIONS

Interested bidders shall be deemed experienced by providing BOTH:

1. American Sports Builder Field Builder Certification (CFB) held by prime Contractor.

2. References and Owner contact information for THREE previously completed full

ballfield renovations since 2020.

CONTRACTING

Work will be contracted through a City of Durham Small Construction Contract.

CONSTRUCTION SCHEDULE

Once contract is fully executed by both parties:

• Contractor may schedule work with a minimum of 7-day notice to Owner.

• Work is to be completed within 5 consecutive days per site (barring weather).

• Work for Base Bid parks to TAKE PLACE BETWEEN June 8 – July 31, 2026.

• If Alternate sites are accepted, the contract end date will be adjusted accordingly.

3

BID SUBMITTAL DETAILS

OWNER

Owner: City of Durham, North Carolina

Owner’s Representative:

Jessica Kemp, Sr. Construction Project Manager

Durham Parks and Recreation

Jessica.Kemp@durhamnc.gov

919-632-4275

OPTIONAL PRE-BID April 1, 2026 1:00pm at LONG MEADOW PARK, 917 Liberty St

MEETING

All parks are open for inspection without appointment.

QUESTIONS &

ADDENDA

April 6, 2026 – Emailed questions due on or before this date.

April 8, 2026 – Any clarifying addenda issued by this date.

BIDS DUE

April 15, 2026 by 4:00pm

Complete bid packages due to Jessica.Kemp@durhamnc.gov .

BID PACKAGE

Any bids submitted without these required forms may be deemed

non-responsive:

BID FORM (Do not include sales tax)

Non-Collusion Affidavit, Signed and notarized

Contractor Safety Information Form

AND OSHA Form 300 for calendar years 2023, 2024, 2025

Proof of American Sports Builder Field Builder Certification (CFB)

References and Owner contact information for THREE previously

completed full ballfield renovations since 2020.

Notes:

BID BOND IS NOT REQUIRED.

No contract signature/notary due with the bid submittal.

Certificate of Insurance is NOT due with the bid submittal.

4

EQUAL BUSINESS OPPORTUNITY PROGRAM

It is the policy of the City to provide equal opportunities for City contracting to underutilized

businesses owned by minorities and women doing business in the City’s Contracting

Marketplace. It is further the policy of the City to prohibit discrimination against any firm in

pursuit of these opportunities, to conduct its contracting activities so as to prevent such

discrimination, to correct the present effects of past discrimination and to resolve

complaints of discrimination. This policy applies to construction contracting.

The City’s Finance Department has reviewed this proposed project and established

Underutilized Business Enterprise (UBE) participation goals:

Minority Business Enterprise (MUBE) 0%

Woman Business Enterprise (WUBE) 0%

OWNER’S RESPONSIBILITIES

The Contractor may rely upon the Owner to:

• Provide access to City property and park areas as necessary,

• Review material submittals in a timely fashion,

• Hold a Pre-Construction on site with Contractor to determine staging areas and

access points,

• Provide signage for park users regarding the maintenance closure,

• Inspection of work, close out punch list communication, and payment per contract

stipulations.

PROJECT CONDITIONS

1. Field Verify: Contractor shall field verify all measurements at start of contract to verify

Owner-provided material estimates.

2. Site Preparation: Contractor to provide whatever means necessary to protect all existing

features scheduled to remain within the project area including existing structures, light

poles, underground conduit/wires, irrigation, walkways and drives, guard rails, gates,

signage, grass, trees, and vegetation, parking lots, and driveways. Damage will be

repaired or replaced at the Contractor’s expense. It is the Contractor’s responsibility to

document existing conditions in the event of a damage claim by the facility users or the

Owner.

3. Pre-Construction Meeting: Contractor and Owner’s Representatives shall meet at each

project site and review Scope of Work, construction logistics, staging areas, and identify

any foreseeable concerns.

5

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