Project Information

Bid Title

COUNTY-WIDE COMMERICAL PROPERTY REVALUATION

Issuing Agency

Meriwether County

Location

Georgia

Published Date

Sep 18, 2025

Closing Date

Nov 21, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-005

Original Source

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Bid Documents

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Project Description

Bid Number:	2025-005
Bid Title:	COUNTY-WIDE COMMERICAL PROPERTY REVALUATION
Category:	Open Bids
Status:	Open

Description: Meriwether County is accepting bids for Commercial Property Revaluation in Meriwether County, Georgia. You may pick up a copy of the Bid Package at the Meriwether County Administration Office located at 17234 Roosevelt Highway, Building B. Greenville, GA 30222, or the bid package is available online at www.meriwethercountyga.gov . Meriwether County will accept sealed bids until 2:00 p.m., on Friday, November 21st, 2025. Bids are to be sealed and delivered to the Meriwether County Administration Office, 17234 Roosevelt Highway, Building B, Greenville, GA 30222. All Bids are to be clearly marked on the exterior of the Bid as outlined in the bid documents. Publication Date/Time: 9/18/2025 12:00 AM Publication Information: Meriwether Star Mercury Vindicator Closing Date/Time: 11/21/2025 2:00 PM Submittal Information: Meriwether County Board of Commissioners, 17234 Roosevelt Hwy, Greenville GA 30222 Related Documents: County-Wide Commerical Revaluation

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REQUEST FOR BID PROPOSAL FOR COUNTY-WIDE COMMERICAL PROPERTY

REVALUATION- MERIWETHER COUNTY

Meriwether County is accepting bids for Commercial Property Revaluation in Meriwether County, Georgia.

You may pick up a copy of the Bid Package at the Meriwether County Administration Office located at

17234 Roosevelt Highway, Building B. Greenville, GA 30222, or the bid package is available online at

www.meriwethercountyga.gov.

Meriwether County will accept sealed bids until 2:00 p.m., on Friday, November 21st, 2025. Bids are to be

sealed and delivered to the Meriwether County Administration Office, 17234 Roosevelt Highway, Building

B, Greenville, GA 30222. All Bids are to be clearly marked on the exterior of the Bid as outlined in the bid

documents.

MERIWETHER COUNTY COUNTY-WIDE COMMERICAL REVALUATION

BIDDERS ARE ADVISED TO THOROUGHLY UNDERSTAND THE GENERAL CONDITIONS

AND SPECIAL PROVISIONS, PRIOR TO SUBMITTING THEIR BID.

I. GENERAL CONDITIONS

A. QUALIFICATIONS

1. Bids will be considered only from experienced and well-equipped Contractors engaged in work

of this type and magnitude.

2. Bidders may be required to submit evidence setting forth qualifications, which entitle them to

consideration as a responsible Contractor. A list of work of similar character successfully

completed within the last two years may be required giving the location, size and listing equipment

available for use on this work. Before accepting any bid, the County may require evidence of the

Contractor's financial ability to successfully perform the work to be accomplished under the

contract.

3. All questions concerning the project shall be addressed in writing to John Gorton,

County Administrator, at j.gorton@meriwethercountyga.gov no later than 5:00 p.m. on

Wednesday, November 5, 2025.

B. GUARANTEE TO ACCOMPANY BID

1. A Bid Bond is not Required for this project.

C. SUBMITTING BIDS

Bids will be accepted by the Meriwether County Board of Commissioners at 17234 Roosevelt

Hwy, Bldg. B, Greenville, GA 30222, until 2:00 p.m., Thursday, November 21st, 2025. Bids

received after the designated time will not be considered.

1. Bids should be submitted in a sealed envelope with the following information clearly typed or

printed on the outside:

Meriwether County Board of Commissioners

Your Company Name

County-Wide Commercial Revaluation

D. AUTHORITY TO SIGN

The Bidder should ensure that the legal and proper name of his proprietorship, firm, partnership or

corporation is printed or typed in the space provided on the Schedule of Items.

E. RIGHTS RESERVED

1. Meriwether County reserves the right to reject any or all Bids, to waive informalities and to re-

advertise. It is understood that all Bids are made subject to this agreement, that Meriwether County

reserves the right to decide which Bid it deems lowest and best, and in arriving at this decision,

full consideration will be given to the reputation of the Bidder, his financial responsibility, and

work of this type successfully completed.

2. Bidders are advised to examine any Plans and Specifications carefully and to make examinations

of the site of the proposed work as necessary to familiarize themselves with local conditions,

2025 MC County-Wide Commercial Revaluation

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which may affect the proposed work. Bidders are also advised to inform themselves fully in regard

to conditions under which the work will be performed. Meriwether County will not be responsible

for Bidder’s errors or misjudgment, nor for any information on local conditions or general laws

and regulations.

3. Any unauthorized additions, conditions, limitations, or provisions attached to the Bid shall render

it informal and may be cause for rejection.

4. No Bids may be withdrawn after submission for a period of 60 days after the date set for opening

thereof.

5. Meriwether County reserves the right to reject any and all bids from any person, firm, or

corporation who is in arrears in any department or obligation to Meriwether County, Georgia.

6. Individuals, firms, and businesses seeking an award of a Meriwether County contract may not

initiate or continue any verbal or written communications regarding a solicitation with any County

officer, elected official, employee or other County representative without permission of the

County Administrator between the date of the issuance of the solicitation and the date of the final

contract award by the Board of Commissioners. The County Administrator will review violations.

If determined that such communication has compromised the competitive process, the offer

submitted by the individual, firm or business may be disqualified from consideration for award.

F. AWARD OF CONTRACT

1. The contract will be awarded to the lowest responsive and responsible bidder whose bid will be

most advantageous to Meriwether County with price and other factors considered.

2. Prior to the award of the contract, the successful bidder may be required to submit documentation

demonstrating the bidder’s ability to commence, proceed, and complete in a timely manner. A

bidder’s failure to demonstrate the ability to proceed as required may result in the award to the

next low, responsive and responsible bidder, as deemed in the County's best interest.

G. RETAINAGE

1. Retainage on work completed will be withheld by Meriwether County as follows:

A. The county shall retain 5% of the gross value of the completed work, indicated by current

estimates, until all pay items are substantially completed.

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MERIWETHER COUNTY PROJECT DESCRIPTION

Meriwether County, Georgia, is seeking proposals from qualified contractors to assist in the revaluation of all

commercial properties within the County for the 2026 tax year. The total number of commercial properties subject to

revaluation is estimated to be between 925 and 975 properties. This revaluation project will ensure that all properties

are accurately assessed based on fair market value, in compliance with state and local regulations, and are fully

updated on the County's tax digest.

Scope of Work:

The selected contractor will perform a comprehensive revaluation of all commercial properties, including physical

audits, updates to property schedules, and the application of current market data to determine fair market value as

outlined in OCGA 48-5-2(3). The project will include the following tasks:

1. Physical Audits:

o A "walk around" audit of each commercial property will be conducted to verify property descriptions,

dimensions, condition, depreciation of improvements, and grade. Photographs will be taken of the

front and back of the main improvement and front photographs of all accessory improvements.

o Non-returned improvements (those not recorded or declared) will be identified, documented, and

reported to the County for further review.

o A "drive-by" audit will also be conducted to verify the condition, grade, and depreciation of

improvements, with photographs of the front of the main improvement where accessible. No

measurements will be taken on existing structures during the drive-by audit.

2. Data Updates and Market Valuation:

o All Real Property Schedules (approved by the County) will be updated to reflect current market data,

which will be applied to generate fair market value for each commercial property in accordance with

Georgia Department of Revenue guidelines.

o All appraisals will comply with the Georgia Department of Revenue’s Appraisal Procedure Manual

(560-11-10).

o The revaluation will ensure that each property is accurately assessed based on the most recent market

data and proper valuation methodologies.

3. GIS Data and Mapping:

o A web map will be provided, showing GIS data derived from the revaluation model. This will assist

both the County and the contractor in visualizing and verifying revaluation data as it applies to the

updated digest.

4. Appeals and Support:

o The contractor will be available to assist with appeals for up to 10 days after the revaluation is

complete. Any appeal assistance required beyond the initial 10 days will be billed separately.

o The contractor will be available to assist with any contract-related questions or provide training as

requested by the County for up to 2 days. Any support needed beyond the initial 2 days will incur

additional charges.

5. Report and Documentation:

o Upon completion of the revaluation process, a detailed report will be provided to the County,

documenting the changes made to the tax digest, including updates to individual property assessments,

the rationale behind the valuations, and any properties that require further review or investigation.

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Requirements and Qualifications:

• The selected contractor must be a licensed and qualified appraisal firm with experience in real property

revaluation for local governments, preferably with experience in commercial property assessments.

• All work must comply with the Georgia Department of Revenue’s Appraisal Procedures and the standards

established in the OCGA 48-5-2(3).

• The contractor must ensure availability for meetings, support, and training as specified in the project

requirements.

Timeline:

The revaluation process must be completed and ready for inclusion in the 2026 tax digest. The contractor will provide

a timeline for completing the physical audits, data updates, and report generation, with the final revaluation data to be

submitted to the County by March 31, 2026.

Pricing and Payment:

Pricing will be based on a per-property or per-hour basis, depending on the nature of the work. The proposal should

include a detailed cost estimate that accounts for all required tasks, including physical audits, data updates, GIS

mapping, appeals assistance, and any additional support or training. Additional services beyond the scope outlined

above will be billed separately at the contractor’s standard hourly rates.

H. LOCATION, WORK AND SITE

The actual site location of the work to be performed will be determined at a future date by Meriwether

County.

1. The Contractor shall accept the site in its present condition and carry out all work in accordance

with the requirements of the specifications as directed by the County.

2. The Contract Documents contain the provisions required for the work to be performed pursuant

to this Contract. Information obtained from an Officer, agent, or employee of Meriwether

County or any other person shall not affect the risks or obligations assumed by the Contractor or

relieve him from fulfilling any of the conditions of the Contract. Each Bidder is responsible for

reading and being thoroughly familiar with the Contract Documents. The failure or omission of

any Bidder to so familiarize himself shall in no way relieve any Bidder from any obligation in

respect to his Bid.

I. COMPLIANCE WITH OSHA STANDARDS AND REGULATIONS

The work connected with this Contract shall be performed in accordance with all applicable State

regulations and standards including any additions or revisions thereto until the job is completed and

accepted by Meriwether County.

J. INSPECTION

Meriwether County does not commit to have a full-time inspection or testing of work while in progress

or at sources of materials furnished. Any lack of inspection and/or testing will in no way relieve the

Contractor of his responsibility to provide quality workmanship in accordance with the Specifications.

Any test ordered under the supervision of the County that fails to meet standards and retesting required,

will be at the contractor’s expense.

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