Project Information

Bid Title

Hot Mix & Warm Mix Asphalt Mixtures

Issuing Agency

City of Des Moines

Location

Iowa

Published Date

Feb 14, 2026

Closing Date

Mar 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

J26-214

Original Source

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Project Description

Bid Information

Type	Request for Bid
Status	Issued
Number	J26-214 (Hot Mix & Warm Mix Asphalt Mixtures)
Issue Date & Time	2/13/2026 02:09:50 PM (CT)
Close Date & Time	3/6/2026 12:00:00 PM (CT)
Question Cut Off Date	2/25/2026 03:00:00 PM (CT)
Notes	The City of Des Moines is soliciting quotes from qualified companies for the provision and delivery of Hot Mix & Warm Mix Asphalt Mixtures  per the terms, conditions, and specifications of this Request for Bid document. Responses will be accepted through this electronic bidding system by the close date and time listed. Faxed, emailed, mailed or hand delivered responses will not be accepted.

Contact Information

Name	Jayme Lint
Address	1200 Locust St. Des Moines, IA 50309 USA
Phone
Fax
Email	jllint@dmgov.org

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9099974

Bid Attachments

File Name	Description	File Size
Insurance Carrier.pdf (please login to view this document)	Insurance Carrier	76 KB	338960	4810011
Standard Minor.pdf	Standard Minor Insurance Requirements	192 KB	338960	4861284

Attachment Preview

J26-214

Hot Mix & Warm Mix Asphalt Mixtures

Issue Date: 2/13/2026

Questions Deadline: 2/25/2026 03:00 PM (CT)

Response Deadline: 3/6/2026 12:00 PM (CT)

Purchasing

Contact Information

Contact: Jayme Lint

Address: 1200 Locust St.

Des Moines, IA 50309

Email: jllint@dmgov.org

Page 1 of 15 pages

Deadline: 3/6/2026 12:00 PM (CT)

J26-214

Event Information

Number:

J26-214

Title:

Hot Mix & Warm Mix Asphalt Mixtures

Type:

Request for Bid

Issue Date:

2/13/2026

Question Deadline: 2/25/2026 03:00 PM (CT)

Response Deadline: 3/6/2026 12:00 PM (CT)

Notes:

The City of Des Moines is soliciting quotes from qualified companies for the

provision and delivery of Hot Mix & Warm Mix Asphalt Mixtures per the terms,

conditions, and specifications of this Request for Bid document.

Responses will be accepted through this electronic bidding system by the close date

and time listed.

Faxed, emailed, mailed or hand delivered responses will not be accepted.

Billing Information

Address: Des Moines, IA 50309

Email: fin-ap@dmgov.org

Bid Attachments

Insurance Carrier.pdf

Insurance Carrier

Standard Minor.pdf

Standard Minor Insurance Requirements

View Online

Download

Requested Attachments

Insurance Carrier

(Attachment required)

Attach the completed insurance carrier document located on the "Attachments" tab.

Bid Attributes

1 Scope of Bid

The City of Des Moines Public Works Department is soliciting sealed bids from qualified companies for Hot Mix and

Warm Mix Asphalt Mixtures per the terms, conditions, and specifications of this Request for Bid.

2 No Contact Policy

Any contact initiated by the bidder or by a City representative, other than the Procurement Division representative

listed herein, concerning this Request for Quotation is prohibited. Any such unauthorized contact may cause the

disqualification of such bidder's quote from acceptance or consideration.

Following the submittal deadline, Bidders shall not contact the Procurement Division or any other City employee

or representative except to respond to a request by the Procurement Division.

Page 2 of 15 pages

Deadline: 3/6/2026 12:00 PM (CT)

J26-214

3 Contract Term

The contract shall commence upon effective date of signed contract purchase order.

The initial term of the contract will be for a period of three (3) years with the option to renew for an additional three

(3) year period upon mutual agreement of the parties.

No price escalation will be allowed during the initial term of the contract.

Requests for proposed price changes after the initial term of the contract must be submitted in writing to the Buyer

ninety (90) calendar days prior to the contract start date. The City reserves the right to accept or reject price

increases, to negotiate more favorable terms, or to terminate without cost, the future performance of the contract.

4 General Specifications Flexible Pavement Mixtures

GENERAL

All materials supplied under this bid shall conform to the Statewide Urban Design and Specifications (SUDAS)

Manual, 2025 Edition. The Special Provision listed below shall supplement and take precedence over the above-

mentioned specifications.

Special Public Works Department, City of Des Moines, Iowa

Provisions Technical Specifications for Flexible Pavement Mixture

No. 1 February 2021- see Section 8

POINT OF DELIVERY

All hot mix asphalt (HMA) mixtures shall be F.O.B. plant site, loaded by the supplier into City of Des Moines trucks.

HOT MIX ASPHALT PLANT CAPACITY

The plant producing the HMA shall be capable of supplying to City of Des Moines trucks a minimum of 1,000 tons of

HMA during a working day. For the purpose of this section, a working day shall be defined as a maximum of a twelve

(12) hour period. The City of Des Moines does not guarantee that it will take 1,000 tons of HMA per day from the

supplier, nor does it specify any minimum tons per day.

The City of Des Moines reserves the right to determine and designate the amount of material to be supplied per

day, but not to exceed the specified rate. The City will notify the supplier a minimum of 24 hours in advance of the

amount and the type of HMA that will be required from the supplier in setting up daily operations. The supplier’s

plant shall be designed so that it can produce any or all the mixtures specified on any given day. If the primary

supplier is unable to supply the material in a timely manner on any given day, the City reserves the right to

purchase the material from the secondary supplier on that day.

HOT MIX ASPHALT PLANT INSPECTION

The City of Des Moines Public Works Department, or its authorized representative, shall have access at any time to

all parts of the HMA production plant in order to ensure the manufacture of the mixtures in strict accordance with the

specifications. In order that accurate and sufficient samples of aggregate may be obtained from the heated

aggregate bins, easy and safe access shall be provided to the sample location at the plant.

COMPLIANCE WITH O.S.H.A.

The supplier/contractor certifies that all services delivered comply with the Federal Occupational Safety and Health

Act of 1970, as applicable.

HOT MIX ASPHALT PLANT LOCATIONS

The City of Des Moines will consider the distance to plant site in determination of submitted bids. All pick-up

locations must be located within a ten (10) mile radius of the Des Moines metro area. Bidders must designate the

location of the plant site where pick up of the material will occur in Attribute #21.

Page 3 of 15 pages

Deadline: 3/6/2026 12:00 PM (CT)

J26-214

BID QUANTITIES AND TERMS

Bid prices are to be firm for the initial contract period. Bid escalation clauses for Flexible Pavement Mixtures will not

be accepted. The bidder can bid one or more or all of the bid items indicated.

It is understood that the quantities are estimated for the purpose of this Request for Bid. The City reserves the right

to increase or decrease estimated quantities without adjustment in bid price or eliminate purchase of any item. It is

also understood that the bidder may be designated as the primary supplier or as an alternate supplier of the item

bid.

METHOD OF MEASUREMENT AND BASIS OF PAYMENT

The quantity of HMA mixtures, F.O.B. City Truck, will be measured in tons, net weight. This net weight will be

obtained from scale weights of individual truck shipments.

For the number of tons of HMA mixtures of acceptable quality, measured as prescribed above, the contractor will be

paid the unit price bid per ton. This payment will be full compensation for mixing and placing the mixtures in City

trucks and for furnishing all equipment, materials, and labor required. No separate payment will be made for the

asphalt binder contained in the mixtures.

AWARD - REJECTION

The City of Des Moines reserves the right to identify multiple suppliers, including but not limited to, a primary

and secondary supplier for each item bid. In the event the primary supplier is not deemed responsible, or the

character or quality of the services, including delivery times, supplies, materials, or equipment, does not conform to

the City's requirements or if the public interest may otherwise be served thereby, the City will reject the primary

supplier. In the event the primary supplier is rejected for any of the above reasons, the secondary and alternate

suppliers may be awarded part or the remainder of the bid quantities.

Page 4 of 15 pages

Deadline: 3/6/2026 12:00 PM (CT)

J26-214

5 Special Provision Technical Specifications

FLEXIBLE PAVEMENT MIXTURE

1. Description

This project involves designing, producing, placing, and compacting flexible paving (HMA and warm mix asphalt

(WMA)) mixtures in accordance with Section 2303 of the Iowa Department of Transportation Standard

Specifications. Use proper quality control practices for the construction of surface or base course on a prepared

base or pavement to the dimensions specified in the contract documents.

Once production of mix for an individual street has begun with a WMA technology, WMA shall be used to complete

that street unless otherwise approved by the Engineer. The WMA shall meet the same requirements established for

conventional HMA mixtures including production, placement, performance characteristics, strength, and durability.

2. Asphalt Plant

The Contractor shall furnish a plant inspector certified by the Iowa Department of Transportation at the Contractor's

expense to ensure compliance to the approved mix design(s). The hot mix asphalt plant shall be capable of

supplying to the work sites a minimum of 1000 tons of hot mix asphalt during a working day. For the purpose of this

section, a working day shall be defined as a maximum of a twelve (12) hour period.

3. Mix Design

Two (2) weeks prior to supplying any asphaltic concrete, the Supplier shall submit an HMA mix design for each mix

bid to the Public Works Department for review and approval. If the supplier changes any mix design, the revised mix

design shall be submitted to the Public Work Department for approval prior to use. Upon approval of the mix

design(s) by the Public Works Department, the Supplier may begin supplying asphaltic concrete mixes. The cost of

HMA mix design(s) shall be included in the unit price bid for each mix.

4. Bituminous Materials

The PG grade for Surface mixes shall be PG 64-22. This PG grade may be lowered depending on the amount and

source of the recycled binder. Refer to Iowa DOT I.M. 510 for the requirements on adjusting the PG grades. The PG

grade for Base mixes shall be PG 58-28.

5. Quality Control

The Supplier shall provide quality control management, provide sampling, provide testing, and maintain the quality

characteristics to meet all levels of tolerances and specifications. The Supplier shall perform the sampling and

testing to provide quality control of the asphalt binder and Flexible Pavement Mixture that conform to Urban

Standard Specifications for Public Improvements, including all subsequent current revisions. The cost of all

sampling and testing shall be included in the unit price bid for the flexible pavement mixture. The City may take

samples at the plant site for independent testing.

6 Withdrawn bids

Bids may not be withdrawn for sixty (60) days from the due date to allow for a full evaluation and to make an award

deemed in the best interests of the City of Des Moines.

Page 5 of 15 pages

Deadline: 3/6/2026 12:00 PM (CT)

J26-214

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 324121Asphalt Paving Mixture and Block Manufacturing

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