Project Information

Bid Title

Real Estate Services-Palmer Lane Complex

Issuing Agency

James City County

Location

Virginia

Published Date

Jan 15, 2026

Closing Date

Feb 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

20260666

Original Source

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Bid Documents

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Project Description

Bid Number:	20260666
Bid Title:	Real Estate Services-Palmer Lane Complex
Category:	Request for Proposals
Status:	Open

Description: The intent and purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish a contract through competitive negotiation for interested, qualified, and licensed firms to provide Real Estate Services for the marketing and potential sale of several county-owned parcels known as the James City County Palmer Complex located at 5300, 5320, and 5340 Palmer Lane, Williamsburg, VA 23188 This Request for Proposals (RFP) provides the opportunity for any interested individual or organization (hereinafter referred to as an “Offeror” or Vendor) to submit proposals to James City County who is soliciting competitive proposals from qualified firms/individuals to provide Real Estate Services for the marketing and potential sale of a county-owned parcel the James City County Palmer Complex and to obtain proposals from qualified and experienced Real Estate Broker’s as described in the Scope of Work outlined below. The successful vendor shall perform the required work at the time and place designated by the Owner’s designated representative. Questions related to this RFP are due to be submitted in writing via email to For security reasons, you must enable JavaScript to view this E-mail address. by not later than 2:00 pm on January 27, 2026. Proposals are due to be submitted electronically only in OpenBids (formerly Demand Star) by not later than 2:00 pm on February 20, 2026. Publication Date/Time: 1/15/2026 9:00 AM Closing Date/Time: 2/20/2026 2:00 AM Related Documents: RFP 20260666 Real Estate Services Palmer Lane Complex (PDF)

Attachment Preview

JAMES CITY COUNTY

Issues this

Request For Proposals No.

20260666

REAL ESTATE SERVICES

FOR THE MARKETING AND POTENTIAL SAL

OF THE JAMES CITY COUNTY

PALMER COMPLEX

THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST

FAITH-BASED ORGANIZATIONS

JANUARY 2026

James City County Purchasing Office

101-F Mounts Bay Road, Suite 300

Williamsburg, VA 23185

Phone: (757) 253-6646/6644

Fax: (757) 253-6753

http://va-jamescitycounty.civicplus.com/467/Bids-Requests-For-Proposals

JAMES CITY COUNTY, VIRGINIA

SEALED REQUEST FOR PROPOSAL

No. # 20260666

Title:

Issue Date:

Due Date:

Submit:

Inquiries:

Real Estate Services for the Marketing and Potential Sale of the James City County Palmer

Complex

January 15, 2026

February 20, 2026 - NO LATER THAN 2:00 p.m. local time

All proposals must be submitted electronically via DemandStar. Please see

ATTACHMENT B for more information on registering and submitting electronic

proposals/bids with DemandStar.

Questions pertaining to this project should be directed to Kitty Hall,

Kitty.Hall@jamescitycountyva.gov in writing via email not later than 2:00 pm

on January 29, 2026. All questions that are pertinent to the RFP will be

answered in the form of an addendum, which will be uploaded to Demand

Star and the James City County website:

http://va-jamescitycounty.civicplus.com/467/Bids-Requests-For-Proposals

JAMES CITY COUNTY DOES NOT DISCRIMINATE IN THE SOLICITATION OR AWARDING OF CONTRACTS ON

THE BASIS OF RACE, RELIGION, FAITH-BASED ORGANIZATIONS, COLOR, NATIONAL ORIGIN, AGE,

DISABILITY OR ANY OTHER BASIS PROHIBITED BY STATE OR FEDERAL LAW.

PROPRIETARY INFORMATION

YES ( ) NO ( )

Trade secrets or proprietary information is hereby submitted and identified. Reasons for protection

and exclusion from the Virginia Freedom of Information Act (2.1-340 et seq.) are set forth below.

(Additional sheet may be added if necessary.)

__________________________________________________________________________________

________________________________________________________________________________

Offerors should indicate on the Cover Sheet the portions of their proposal that are proprietary. Please list the page

numbers and the reason(s). Do not mark the whole proposal proprietary. If Proprietary information is stated,

Offerors shall submit One (1) Original and One (1) Redacted copy (removing any proprietary data or

material). Clearly identify on the Cover Sheet the “Original” and “Redacted” copy, as “Redacted Copy of

Original Proposal” RFP 20260666.

Name of Person, Persons, or Corporation _____________________________________________

By: _______________________________________Date: ________________________________

Print Name: __________________________________Title: __________________________________

State Corporation Commission ID #: _______________________________________________________

Company Name: _________________________________________________________________________________

Address:

City/State/Zip: __________________________________________________________________________

Telephone:________________________________________ FAX: _________________________________

Email Address: __________________________________________________________________________

Federal Tax ID:

Print Name:

Title:

Signature:____________________________________________ Date: ___________________________________

This form must be signed in ink. All signatures must be original.

ACKNOWLEDGE RECEIPT OF ADDENDUM: 1____ #2____ #3____ #4____ (Please Initial)

SECTION/TITLE

TABLE OF CONTENTS

I.

COMPETITION INTENDED

II. PURPOSE

III. ELECTRONIC SUBMISSION OF PROPOSALS

IV. BACKGROUND

V. DEFINITIONS

VI. INTERPRETATIONS AND ADDENDA

VII. FAMILIARITY WITH PROPOSED WORK

VIII. SCOPE OF SERVICES

IX. PROPOSAL SUBMISSION REQUIREMENTS

X. EVALUATION CRITERIA AND SELECTION PROCESS

XI. REFERENCES

XII. CONTRACT CHANGES

XIII. INCURRED COST

XIV. INSURANCE

XV. CONTRACURAL AGREEMENT

XVI. CONTRACT FEES

XVII. CANCELLATION OF CONTRACT

XVIII. PRECEDENCE IN TERMS

XIX. ATTACHMENTS

Attachment A: Sample Contract

Attachment B: Demand Star Instructions

Attachment C: James City County General Terms and Conditions

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*SCC Requirement per the Virginia Public Procurement Act, VPPA:

§ 2.2-4311.2. Compliance with state law; foreign and domestic businesses authorized to transact

business in the Commonwealth. -- A. All public bodies shall include in every written contract a provision that a

contractor organized as a stock or nonstock corporation, limited liability company, business trust, or limited

partnership or registered as a registered limited liability partnership shall be authorized to transact business in the

Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 or as otherwise

required by law.

B. Pursuant to competitive sealed bidding or competitive negotiation, all public bodies shall include in the

solicitation a provision that requires a bidder or offeror organized or authorized to transact business in the

Commonwealth pursuant to Title 13.1 or Title 50 to include in its bid or proposal the identification number issued to

it by the State Corporation Commission. Any bidder or offeror that is not required to be authorized to transact business

in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall

include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized.

C. Any bidder or offeror described in subsection B that fails to provide the required information shall not receive

an award unless a waiver of this requirement and the administrative policies and procedures established to implement

this section is granted by the Director of the Department of General Services or his designee or by the chief executive

of a local governing body.

D. Any business entity described in subsection A that enters into a contract with a public body pursuant to this

chapter shall not allow its existence to lapse or its certificate of authority or registration to transact business in the

Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of

the contract.

E. A public body may void any contract with a business entity if the business entity fails to remain in compliance

with the provisions of this section.

Commodity Codes

• NAICS 531210Offices of Real Estate Agents and Brokers
• NAICS 531320Offices of Real Estate Appraisers
• NAICS 531390Other Activities Related to Real Estate

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