Project Information

Bid Title

Hose, Ladder and Vehicle Pump Testing Services for Eddy County Fire Department

Issuing Agency

Eddy County

Location

New Mexico

Published Date

Dec 29, 2025

Closing Date

Jan 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 25-06

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 25-06
Bid Title:	Hose, Ladder and Vehicle Pump Testing Services for Eddy County Fire Department
Category:	Eddy County Bids
Status:	Open

Description: Eddy County, on behalf of its Fire Department, seeks bids from qualified companies qualified to do business in the State of New Mexico, to provide Hose, Ladder, and Vehicle Pump Testing Services for Eddy County. The resulting contracts will be indefinite quantity, per State Statute 13-1-63.  Any quantities specified are estimates only and no definite amount is guaranteed.  The successful bidder(s) will furnish Hose, Ladder, and Vehicle Pump Testing Services at the bid price for the term of the contract. Submitting a bid for this commodity implies agreement by the Bidder to these terms. Publication Date/Time: 12/29/2025 2:00 PM Closing Date/Time: 1/22/2026 2:00 PM Related Documents: IFB 25-06 Hose, Ladder, and Vehicle Pump Testing

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EDDY COUNTY

STATE OF NEW MEXICO

INVITATION FOR BIDS

IFB 25-06

Hose, Ladder and Vehicle Pump Testing Services for Eddy County Fire Department

Commodity Code: 962-43

EDDY COUNTY PURCHASING

101 W. GREENE ST.

CARLSBAD, NM

Issue Date: December 29, 2025

Submission Deadline: January 22, 2026, at 2:00 PM

IFB 25-06 Hose, Ladder, Vehicle Pump Testing Services for Eddy County Fire Department

Table of Contents

I. GENERAL CONDITIONS..................................................................................................................................3

II. ELECTRONIC PROCUREMENT PORTAL......................................................................................................3

III. DEFINITION OF TERMINOLOGY...................................................................................................................4

IV. GENERAL REQUIREMENTS.......................................................................................................................6

V. SPECIFIC CONDITIONS .................................................................................................................................11

SPECIFICATIONS AND REQUIREMENTS ...................................................................................................... 14

VI. RESPONSE REQUIREMENTS....................................................................................................................15

VII. BID OPENING, PROCESSING AND AWARD..........................................................................................16

ACKNOWLEDGEMENT OF RECEIPT FORM ................................................................................................. 18

ACCEPTANCE OF CONDITIONS GOVERNING THE PROCUREMENT ...................................................19

LETTER OF TRANSMITTAL FORM..................................................................................................................20

STATEMENT OF COMPLIANCE ........................................................................................................................ 23

CONFLICT OF INTEREST DECLARATION.....................................................................................................24

AFFIDAVIT OF NON-COLLUSION ....................................................................................................................25

NEW MEXICO RESIDENT BUSINESS PREFERENCE CERTIFICATION..................................................26

CAMPAIGN CONTRIBUTION DISCLOSURE FORM ..................................................................................... 27

2

IFB 25-06 Hose, Ladder, Vehicle Pump Testing Services for Eddy County Fire Department

I. GENERAL CONDITIONS

A. PURPOSE OF THIS INVITATION FOR BIDS

Eddy County, on behalf of its Fire Department, seeks bids from qualified companies qualified to do

business in the State of New Mexico, to provide Hose, Ladder, and Vehicle Pump Testing Services for

Eddy County.

The resulting contracts will be indefinite quantity, per State Statute 13-1-63. Any quantities specified are

estimates only and no definite amount is guaranteed. The successful bidder(s) will furnish Hose, Ladder,

and Vehicle Pump Testing Services at the bid price for the term of the contract.

Submitting a bid for this commodity implies agreement by the Bidder to these terms.

II. ELECTRONIC PROCUREMENT PORTAL

Eddy County has partnered with Bonfire Interactive and starting from 10/07/2017, all RFP or IFB

submissions will be conducted digitally. This initiative aims to simplify the procurement process and

enhance the efficiency and ease of doing business with your company. The Procurement Portal can be

accessed at the following link: Eddy County Procurement Portal. All vendors will need to register with the

Procurement Portal initially to log in and submit requested information. We encourage you to link your

relevant commodity codes to your profile so, if you choose, opportunities will be sent directly to you when

the solicitation matches your codes. Information about registering can be found at this link: Vendor

Registration Help. If you have any questions, you may contact the Eddy County Chief Procurement

Officer. Both the Eddy County Procurement Portal and the Vendor Registration Help can be accessed via

the links clickables above or at:

To access the procurement portal go to:

https://coeddynm.bonfirehub.com/portal/?tab=openOpportunities

To register as a vendor go to: www.co.eddy.nm.us

Under the Business tab; under BID / RFP Opportunities click on BID / RFP Vendor Registration

Instructions

3

IFB 25-06 Hose, Ladder, Vehicle Pump Testing Services for Eddy County Fire Department

III. DEFINITION OF TERMINOLOGY

This section contains definitions that are used throughout this procurement document, including

appropriate abbreviations.

"Bidder" is any person, corporation, or partnership who chooses to submit a sealed bid.

“Bid Sample” means a sample furnished by a bidder that shows the characteristics of an items offered in

the bid.

“Board of County Commissioners” (also “BOCC”) means the elected board in whom all powers of the

County are vested and who are responsible for the proper and efficient administration of the County

government.

"Close of Business" means 5:00 P.M. Mountain Standard Time (MST) or Mountain Daylight Time

(MDT), whichever is in effect on the date specified.

"Contract" or “Agreement” means a written agreement for the procurement of items of tangible personal

property or services.

"Contractor" means a successful Bidder who enters into a binding contract.

"County" means the County of Eddy, State of New Mexico.

"Determination" means the written documentation of a decision of the Procurement Administrator

including findings of fact required to support a decision. A determination becomes part of the

procurement file to which it pertains.

“Descriptive Literature” means information available in the ordinary course of business that shows the

characteristics, construction or operation of an item.

“F.O.B. Destination” means goods are to be delivered to the destination designated by the user which is

the point at which the user accepts ownership or title of the goods. Laws of New Mexico specifically

prohibit acceptance of ownership of goods in transit. Any exception to F.O.B. Destination may cause a

bid to be declared non-responsive.

"Invitation for Bids" or "IFB" means all documents, including those attached or incorporated by

reference, used for soliciting sealed bids. Also known as “Invitation to Bid” or “ITB”

"Local public body" means every political subdivision of the state and the agencies, instrumentalities

and institutions thereof, including two-year post-secondary educational institutions, school districts and

local school boards and municipalities, except as exempted pursuant to the Procurement Code.

"Mandatory" refers to the terms "must", "shall", "will", "is required" or "are required" which identify a

mandatory item. Failure to meet a mandatory item or factor may result in the rejection of the submitted

bid.

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IFB 25-06 Hose, Ladder, Vehicle Pump Testing Services for Eddy County Fire Department

“MDT” & “MST” mean Mountain Daylight Time (MDT) and Mountain Standard Time (MST). Usage

is dependent on which is in effect on the date specified.

"Procurement Administrator" means the person or designee authorized by the County to manage or

administer a competitive procurement; also referred to as “Purchasing Agent,” and “Chief Procurement

Officer.”

"Procuring agency of the County" means the department or other subdivision of the County of Eddy that

is requesting the procurement of services or items of tangible personal property.

“Product” means an item of tangible personal property which is defined in the New Mexico

Procurement Code as tangible property other than real property having a physical existence, including

but not limited to supplies, equipment, materials and printed materials.

"Purchase Order” or "PO" means the document which directs a Contractor to deliver items of tangible

personal property or services pursuant to an existing, valid Contract.

"Purchasing” means the County of Eddy Purchasing Office or the Eddy County Purchasing Agent.

"Purchasing Agent" or "PA" means the Purchasing Agent for the County of Eddy.

"Responsive Bidder" means a Bidder who submits a responsive bid and who has furnished required

information and data to prove that their financial resources, production or service facilities, personnel,

service reputation and experience are adequate to make satisfactory delivery of the services or items of

tangible personal property called for in this Invitation for Bids.

"Responsive Bid" means a timely submitted bid which conforms in all material respects to the

requirements set forth in the Invitation for Bids. Material respects of an Invitation for Bids include, but

are not limited to, price, quality, quantity and delivery requirements.

“Services” means the furnishing of labor, time or effort by a Contractor not involving the delivery of a

specific end product other than reports and other materials which are merely incidental to the required

performance. "Services" does not include construction.

"State agency" means any department, commission, council, board, committee, institution, legislative

body, agency, government corporation, educational institution or official of the executive, legislative or

judicial branch of the government of the State of New Mexico.

“Successful Bidder” means the lowest priced Responsible Bidder to whom Eddy County, on the basis of

the County’s evaluation, makes an award. A Successful Bidder does not become a Contractor until the

County signs the Contract signed and submitted by the Bidder.

5

Commodity Codes

• NAICS 541380Testing Laboratories

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