Project Information

Bid Title

Invitation to Bid, Chiller 2026

Issuing Agency

Pocatello/Chubbuck School District #25

Location

Idaho

Published Date

Jan 23, 2026

Closing Date

Feb 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Invitation to Bid, Chiller 2026

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Administration Offices

3115 Pole Line Road

Pocatello, Idaho

INVITATION TO BID

SPECIFICATIONS FOR

CHILLER REPLACEMENT (120 TON) AT:

HAWTHORNE MIDDLE SCHOOL

1025 W Eldredge Pocatello, ID 83201

BIDS WITH CONDITIONS WILL NOT BE ACCEPTED

BID OPENING

February 18, 2026

9:30 A.M.

POCATELLO/CHUBBUCK SCHOOL DISTRICT NO. 25

INVITATION TO BID

Sealed bids will be received at the Pocatello/Chubbuck School District No. 25 Business Office, Bannock County,

Idaho at 3115 Pole Line Road, Pocatello, Idaho, 83201, until 9:30 AM, on February 18, 2026 for the following:

2026 Chiller Replacement

A mandatory pre-bid conference and walk-thru to review the projects will be held on site at Hawthorne Middle

School, 1025 W Eldredge, Pocatello, Idaho, on February 4, 2026 at 1:00 PM.

Specifications or additional details, (including bid forms), may be secured at the Business Office, 3115 Pole Line

Road, Pocatello, Idaho, 83201 or by calling (208) 235-3270. All bids must be on the forms furnished, all blank

spaces filled, and signed with the name and address of the Bidder. No unqualified bids will be read. All bids shall

be in a sealed envelope and clearly marked:

2026 Chiller Replacement:

To be opened at 9:30 AM, on February 18, 2026

Each bid shall be accompanied by a certified check, cashier’s check, or a bidder’s bond, (executed by a qualified

surety company with the power to do business in the State of Idaho) in the sum of not less than five percent, (5%)

of the total bid, made payable to Pocatello/Chubbuck School District No. 25, Bannock County, Pocatello, Idaho.

This surety shall be forfeited by the bidder in the event of failure to enter into a contract. Personal or company

checks will not be accepted. Compliance with Idaho Public Works Law is required.

The Board of Trustees reserves the right to reject any or all bids or to waive any informalities, or to accept the bid

or bids deemed best for Pocatello/Chubbuck School District No. 25, Bannock County, Pocatello, Idaho.

Renae Johnson, Clerk

Pocatello/Chubbuck School District No. 25

Publish dates:

January 23, 2026

January 30, 2026

IDAHO STATE JOURNAL

Chiller Replacement 2026

Specifications, Page 2

INSTRUCTIONS TO BIDDERS

BIDS:

Sealed bids will be received on or before the time and date set forth under Invitation to Bid.

The owner reserves the right to accept or reject any part or all bids.

Bidders submitting a bid on this work will be required to figure and furnish everything as called for by these

specifications and the requirements of the Bid sheet.

All bids shall be in a sealed envelope addressed to the Pocatello/Chubbuck School District No. 25 Business Office,

Bannock County, Idaho at 3115 Pole Line Road, Pocatello, Idaho. The following shall be written on the exterior of

the envelope:

“BIDS FOR 2026 CHILLER REPLACEMENT AT HAWTHORNE MIDDLE SCHOOL

TO BE OPENED AT 9:30 AM, on February 18, 2026”

Bids not delivered by contractors at time of bid opening must be received in mail no later than 4:00 PM on

February 17, 2026, the day before the bid opening.

EXAMINATION OF THE SITE AND DOCUMENTS: Pre-Bid Walk through.

Refer all questions to Mr. Brian Glenn, School Plant Facilities Coordinator, at (208)233-2604. Contact with other

district staff, Board of Trustees, or Administration, will be by written permission only.

A mandatory pre-bid conference and walk-thru to review projects will be held at Hawthorne Middle School, 1025

W Eldredge, Pocatello, Idaho, February 4, 2026 at 1:00 PM.

The purpose of the pre-bid conferences is to:

1. Carefully examine the specifications.

2. Visit the worksite.

3. Be fully informed of existing conditions and limitations.

4. Include in the bid sums sufficient to cover all items required by the contract, which shall rely entirely upon

your own examinations in making this proposal.

5. All area dimensions are approximate and not intended to be precise. In order to reduce or eliminate

change orders, it will be necessary for the bidder to complete field verification of site and dimensions.

INTERPRETATIONS:

Should a bidder find discrepancies in, or omissions from the specifications, or be in doubt as to their meaning, he

should at once notify the Owner, who will send written instructions or addenda to all bidders. Questions received

less than 48 hours before time for bid opening cannot be answered. All addenda issued during the time of bidding

will be incorporated in the contract.

Chiller Replacement 2026

Specifications, Page 3

BID GUARANTEE:

As a guarantee, if awarded the contract, the bidder will execute same and furnish bond. Each bid will be

accompanied by a Certified Check, Cashier's Check, or Bid Bond for not less than five percent (5%) of the base bid

payable to Owner. NO PERSONAL OR COMPANY CHECKS WILL BE ACCEPTED.

OBJECTIONS:

Written objections to specifications or bid procedures must be received by the clerk, secretary, or other

authorized official of the District at least one (1) business day before the date and time upon which bids are

scheduled to be received, per Idaho Code Section 68-2806(c).

EVIDENCE OF QUALIFICATIONS:

Upon request of Owner, a bidder whose bid is under consideration for award of the contract shall submit,

promptly, satisfactory evidence of his financial resources, his experiences, and the organization and equipment he

has available for performance of the contract.

LAWS AND ORDINANCES:

The contractor hereby binds himself to protect and save harmless the owner from all damages arising from the

violation of any and all Federal, State, County, City, and all other laws, rules, regulations, in the performance of

the terms of the contract.

HOLD HARMLESS AGREEMENTS:

The District expects your work to conform to professional standards. The contractor is expected to hold the

District harmless for all damages or claims arising out of the work performed by the contractor. The District will

not agree to hold the contractor harmless for damages or claims.

EQUIPMENT:

The contractor shall provide all labor, materials, tools, and equipment, etc. necessary for the complete and

substantial execution of everything described in the specifications.

STORAGE OF MATERIALS:

The contractor shall make arrangement and coordinate with the Maintenance Department for delivery and

storing of materials. Any damages of life or property caused by storage of materials on the above-indicated place

shall be paid for by the contractor, who shall hold the owner harmless for any damages concerning the same.

SUPERVISION:

The supervision of this work will be done by Pocatello/Chubbuck School District No. 25 Maintenance Department.

Chiller Replacement 2026

Specifications, Page 4

INSPECTION OF WORK:

The representative of the owner shall at all times have access to the work wherever it is in preparation or

progress and the contractor shall provide facilities for such access and for inspection.

EMPLOYMENT OF RESIDENTS OF IDAHO:

In compliance with Idaho Laws, Section 44-1001 and 44-1002 Idaho Code, the contractor “... must employ ninety-

five percent (95%) bona fide Idaho residents as employees on any such contracts except where under such

contracts fifty (50) or less persons are employed the contractor may employ ten percent (10%) nonresidents,

provided however, in all cases such employers must give preference to the employment of bona fide Idaho

residents in the performance of such work...."

CONTRACTOR'S LICENSE:

In compliance with Idaho Laws, the contractor must be registered with the State of Idaho, and hold the required

Public Works Contractor's License before obtaining the contract documents and before submitting a bid for this

work.

INSURANCE:

All contractors who provide goods or services to the District are required to provide the District with certificates

of insurance for General Liability, Auto Liability, Workers Compensation, and Professional Liability if applicable.

The General Liability and/or Professional Liability certificate must name the District as an additional insured under

the contractor’s policy.

Certificates are to be provided to the District prior to any work commencing on District property. This would

include the placement of any equipment or materials at the work site.

Minimum Insurance Limits

General Liability

$1,000,000 per occurrence

$1,000,000 products and completed operations

$1,000,000 annual aggregate

Auto Liability

$1,000,000 per occurrence

Workers Compensation Statutory

PERFORMANCE BOND:

The successful bidder will be required to furnish a 100% performance bond when entering into the contract work,

per Idaho Code Section 54-1926, "....conditioned upon the faithful performance of the contract in accordance

with the plans, specifications and conditions thereof."

Chiller Replacement 2026

Specifications, Page 5

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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