Project Information

Bid Title

MIAMI SPECIAL UTILITY AUTHORITY FIBER OPTIC CONSTRUCTION SERVICES

Issuing Agency

City of Miami

Location

Oklahoma

Published Date

Jan 16, 2026

Closing Date

Feb 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFB 25-86

Original Source

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Bid Documents

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Project Description

Bid Number:	RFB 25-86
Bid Title:	MIAMI SPECIAL UTILITY AUTHORITY FIBER OPTIC CONSTRUCTION SERVICES
Category:	Requests for Proposal - General
Status:	Open

Publication Date/Time: 1/16/2026 1:00 AM Closing Date/Time: 2/19/2026 2:00 PM Related Documents: RFB 25-86 25-86 Construction Bid Tab (003) Confidentiality and Non-Disclosure Agreement

Attachment Preview

MIAMI SPECIAL UTILITY AUTHORITY

SOLICITATION

Solicitation #: RFB 25-86

Solicitation Type: Request for Bid

Solicitation Issue Date: January 16, 2026

Title: MIAMI SPECIAL UTILITY AUTHORITY FIBER OPTIC CONSTRUCTION SERVICES.

Brief Description: The Miami Special Utility Authority (MSUA), located in Miami,

Oklahoma requests Bids from qualified Bidders to provide fiber optic construction services

related to the proposed Fiber to the Premises (FTTP) system. These required services

and performance conditions are set forth in this Scope of Work and are summarized below

as consisting of several parts (each individually referred to as a Component).

Response Due Date: February 19, 2026,

Issued By Purchasing Agent, Brian Brassfield

Project Manager:

Name: Derric Lollar

Phone: 918 541 2532

Email: dlollar@miamiokla.net

Time: 2:00 PM CST

RETURN SEALED BID TO:

Purch. Agent: Brian

Brassfield 129 5th AVE NW

MIAMI, OK 74354

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MIAMI SPECIAL UTILITY AUTHORITY

INVITATION TO

Sealed bids will be received by the Miami Special Utility Authority (“MSUA”) Purchasing Agent, Brian

Brassfield, at 2:00 P.M. CST, Thursday February 19, 2026. All Bids that have been duly received by the

appropriate date and time will be opened in the Office of the Purchasing Agent, located in the Miami City

Hall, 129 5th Ave. NW, Miami, OK. Bids will be reviewed by staff and then submitted to the Board of

Trustees of MSUA to be considered/approved at a Regularly Scheduled Meeting held in the City Council

Chambers at City Hall.

BID # RFB 25-86

MIAMI SPECIAL

UTILITY Authority

FIBER OPTIC

CONSTRUCTION

SERVICES

Copies of Plans, Specifications, and Contract Documents are on file with the City of Miami, 129

5th NW, Miami, Oklahoma 74354, (918) 541-6685 and are open to public inspection. A set of said

documents may be downloaded from the Miami web site at www.miamiokla.net. The Owner

reserves the right to reject any or all bids.

A. Inquiries: All questions must be submitted in writing to Neil Shaw- Principal Uptown Services, LLC at

nshaw@uptownservices.com . MSUA will only respond to written questions related to this Request

for Sealed Formal Bid submitted by the question due date. All emails should have “Miami Special

Utility Authority Fiber Optic Construction Services – QUESTIONS” in the subject line.

Bidders Questions must be submitted no later than 5 P.M. CST, January 26, 2026.

The Bids filed with the MSUA shall be accompanied by a Bidder’s Bond for ten percent (10%)

of the total amount of the bid, payable to the MSUA. The following bonds will be required

from the Successful Bidder:

 Performance Bond in the Full Amount of the Contract Price

 Payment Bond for payment of all labor and materials used in the construction of such

Improvements in the Full Amount of the Contract Price

 Two-year Maintenance Bond in the Full Amount of the Contract Price

The bidder must supply all the information required by the bid or Bid forms.

1. Construction Bid Tab (Find in RFB Appendices & Attachments-Attachment 01)

2. Part II - Specification Sheets in (Find in RFB)

3. Bill of Materials (BOM) Sheet (Find in appendices)

4. Fiber Cable Bid Sheet

5. Qualification Statement

6. Qualification Statement of Subcontractor (If To Complete More Than 10% Of Work)

7. Authorization To Release Information

8. Bidder’s Response Sheet

9. Affidavit

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MIAMI SPECIAL UTILITY AUTHORITY

10. Confidentiality and Non-Disclosure Agreement Form (Find in RFB Appendices & Attachments-

Attachment 02)

11. Lien Release

12. Non-collusion affidavit

13. Bid Bond for 10% of total Bid.

14. Authorization to Release Information

15. Proposed Milestone Schedule for project completion.

16. W-9

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MIAMI SPECIAL UTILITY AUTHORITY

INSTRUCTIONS TO BIDDERS

EXAMINATION OF BID DOCUMENTS Each Contractor by offering its Bid represents that it

has read and understands all documents comprising the Request for Formal Bids. The

Contractor shall include in its Bid any and all costs that may be necessary to complete the

work in accordance with the requirements of the contract documents.

INTERPRETATION OF CONTRACT DOCUMENTS Questions regarding documents,

discrepancies, omissions, or intent of the Specifications or drawings shall be submitted in

writing to the MSUA through the Engineer or purchasing agent at least twenty (20) days prior

to opening of bids to provide time for issuing and forwarding an addendum. Any interpretation

of the Contract Documents will be made only by addendum duly issued or delivered by the

MSUA to each person receiving a set of documents. The MSUA will not be responsible for

any other explanations or interpretation of the contract documents.

MATERIAL SUBSTITUTION Each Contractor shall base its Bid upon the materials and

equipment as described in the Request for Formal Bids. The successful Contractor will not

be allowed to make any substitutions on its own initiative, but in each instance will be required

to obtain authorization from the MSUA before installing any work in variance with the

requirements of the Contract Documents.

LOCAL CONDITIONS AFFECTING Each Contractor shall visit the site of the work and

thoroughly and fully inform itself relative to construction hazards and procedure, labor, and

all other conditions and factors, local and otherwise, which would affect the prosecution and

completion of the work and the cost thereof, including the arrangement and conditions of

existing structures and facilities affecting or which are affected by the proposed work, access

to the site, the availability and cost of labor, and available facilities for transportation, handling

and storage of materials and equipment. It is understood and agreed that all such factors

have been properly investigated and considered in the preparation of every Bid submitted

and there will be no subsequent financial adjustment to any Contract award here under, even

in the event the lack of such prior investigation affects the cost of the work.

SUBSURFACE CONDITIONS The Contractor shall be completely responsible for

investigating subsurface conditions that may affect the proposed work and prepare its Bid

accordingly. The existence of unforeseen subsurface conditions, whether investigated or not,

that adversely affect the work, shall not entitle the successful Contractor to any additional

compensation.

QUALIFICATIONS OF CONTRACTOR To assist in determining the best Bid in the interest

of MSUA, each Contractor must complete the attached “Qualification Statement of

Contractor” which seeks the following information: (a) address of permanent place of

business; (b) list of Contractor-owned equipment available to complete the work properly and

expeditiously; (c) list of equipment Contractor expects to rent or lease to complete the work

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MIAMI SPECIAL UTILITY AUTHORITY

properly and expeditiously; (d) financial records showing Contractor’s ability to meet

obligations incident to the work; and (e) list of similar projects completed. Each proposer must

complete the attached “Qualification Statement of Bidders.”

Each Contractor may be required to show that former work performed by it has been handled

in such manner that there are no just or proper claims pending against such work. No

Contractor will be acceptable if it is engaged on any other work which impairs its ability to

finance this Contract or provide proper equipment for the proper execution of same. Each

Contractor shall demonstrate its ability by meeting all requirements herein stipulated.

BID SECURITY. No Bid will be considered unless accompanied by a cashier’s check, a

certified check or a Bidder’s bond in the amount of ten (10) percent of the Bid, as a guarantee

that if the Bid is accepted, the Bidder will execute the agreement and file bonds and insurance

as required by the Contract Documents within 10 days from and after the date of the

acceptance of the Bid by the MSUA.

RETURN OF BID SECURITIES. The security of all unsuccessful Bidders will be returned

after the execution of the agreement with the successful Bidder and the approval of its bonds

and insurance. If all Bids are rejected, all securities will be returned at the time of rejection.

AGREEMENT, BONDS, INSURANCE The attention of Contractors is specifically directed to

the forms of agreement and bonds to be executed and the type of insurance to be taken out

in the event a Contract award is made. The Contractor, to whom the work is awarded, will be

required to furnish the following Surety Bonds and Liability Insurance. An irrevocable letter

of credit may be substituted for each bond if approved by the City Attorney.

 Performance Bond. A performance bond to the MSUA in an amount equal to 100%

of Contract Price.

 Statutory Bond. A statutory bond to the MSUA in an amount equal to 100% of the

Contract Price.

 Maintenance Bond. A maintenance bond to the MSUA in an amount equal to the

Contract Price to protect against defective workmanship and materials for a period

of (1) one year after acceptance of the project, and payment of all labor and materials

including the prime Contractor and all subcontractors.

 Liability Insurance with necessary endorsements and certificate naming the MSUA

as an Additional Insured. The insurance policy shall provide coverage in the amount

of One Million Dollars ($1,000,000) per occurrence and Five Million Dollars

($5,000,000) in the aggregate.

 Workers’ Compensation Insurance. In the absence of Workers’ Compensation

insurance, a signed affidavit for exempt status must be provided. The insurance

policy shall provide coverage in the amount of One Million Dollars ($1,000,000) per

occurrence and Five Million Dollars ($5,000,000) in the aggregate.

Each bond shall be executed on the forms attached, signed by a surety company authorized

to do business in the State of Oklahoma and acceptable as a surety to the MSUA. With each

bond there shall be filed with the MSUA one copy of the “Power of Attorney” certified to

include the date of bond.

A letter of credit from a bank for the total amount of the Bid project may be used, if approved

by the City Attorney, in lieu of bonds.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237130Power and Communication Line and Related Structures Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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