Project Information

Bid Title

ARCHER SEPTIC IMPROVEMENTS 2026

Issuing Agency

Alachua County Housing Authority

Location

Florida

Published Date

Mar 13, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

ARCHER SEPTIC IMPROVEMENTS 2026

We apologize for any inconvenience, but given the estimated cost of this procurement, we are required to have your quote with required attachments submitted in a sealed envelope and delivered to the Alachua County Housing Authority located at 703 NE 1st Street Gainesville, FL 32601 by the posted deadline.
ACHA will not be able to accept your quote via email as originally noted in the Request for Quote.

You may deliver your sealed quote with required attachments personally or via a delivery service like USPS, FedEx, UPS, etc. However, the Alachua County Housing Authority is not responsible for delays in the delivery of your submission regardless of the form of delivery.

The Alachua County Housing Authority (ACHA) is soliciting quotes from licensed contractors to complete septic tank and drainfield repairs/replacements in our Thistle Hills East and Thistle Hills West neighborhoods in Archer Florida. Full procurement packet can be downloaded as follows: Septic Tank / Drainfield Download

Attachment Preview

RFQ Archer Septic Improvements 2026

703 NE 1st Street Gainesville FL, 32601 352.372.2549 x Ext512

Request For Quote

ARCHER SEPTIC IMPROVEMENTS 2026

REQUEST FOR QUOTE 1

RFQ Archer Septic Improvements 2026

OVERVIEW

The Alachua County Housing Authority (ACHA) is soliciting quotes

from licensed septic repair contractorsto complete septic tank and

drainfield repairs/replacements in our Thistle Hills East and

Thistle Hills West neighborhoods in Archer Florida per the Scope

of Work.

RFQ INFORMATION AT A GLANCE

Contact Person

Ron Hall

352-372-2549 ext 512

Ron@acha-fl.com

RFQ Documents and

https://acha-fl.com/procurement/

updated information

Pre-Proposal

Conference -

walkthrough

You may walk the site on your own, however please

wear identifying information like your company name

and only visit during regular hours.

Questions related to

this RFB

Submitted via e-mail to Ron@acha-fl.com

Deadline Wednesday March 18, 2026

Submission of Proposal

Deadline

Wednesday March 25, 2026 @ 4:00pm*

Your bid with all required attachments must be

delivered to:

Alachua County HousingAuthority

Attn: Ronald Hall, Director of Operations

703 NE 1st Street Gainesville, FL, 32601

by the posted deadline.

Your quote may be e-mailed with all attachments to

Ron@acha-fl.com

*Your submission must be received and time-

stampedbyACHAnolaterthan the posted

deadline. ACHA is not responsible for delays in

submission regardless of the form of delivery.

Anticipated date of Approval Wednesday, April 1, 2026 @ 5:00 pm meeting

by the ACHA Board of

Commissioners

1. Purpose

It is the intent of this Request for Quote to acquire one licensed

contractor with the staffing, equipment and organizational capacity

to replace to complete the Scope of Work.

2. Scope of Work – See attached Scope of Work starting on page 8 for

complete details.

REQUEST FOR QUOTE 2

RFQ Archer Septic Improvements 2026

3. Terms and Conditions

3.1 The Awardee agrees to comply with the terms and conditions

as specified in documents and forms as Attached:

3.1.1 From HUD 5370-EZ General Conditions for Small

Construction/Development Contracts ($2,000 and

$250,000)

3.1.2 Davis Bacon Wage Rate Determination General

Decision Number FL20260052 01/02/2026 MOD 0

3.1.2.1

Please note that verification of wages will be

requested through employee interviews and/or

additional backup documentation

3.1.3 Legally Required Statement and Provisions Regarding

Access to Records

4. Special Conditions

4.1 Inspection ACHA: The Director of Maintenance will inspect all

work prior to payment for work completed to date of request.

4.2 Inspection Alachua County Florida: Permit inspections are

required to be completed in person. There will be no self-

certification of inspections. A satisfactory approval of

completed permit must accompany work completed to date of

request.

4.3 Change Orders: Your quote should address all items necessary

to complete the Scope of Work. However, ACHA understands

that there may be items that are discovered while completing

the requested work. These will be addressed as they arise.

ACHA may make Change Orders adding or deleting work as

necessary if it is in the best interest of the Authority to do so.

Both parties shall make no modifications of the terms of the

contract except by written amendment or change order.

Contractor shall not perform extra work unless authorized to

do so in writing. Contractor needs to submit a bid that takes

into account all aspects of the request. Failure to include costs

for items that should have been in your bid will may not be

reimbursable. I.E. Do not low bid with the expectation to win

the bid, but then secure a change order.

4.4 Invoicing/Payment: Pay requests are be sent to Ron Hall via

email at Ron@acha-fl.com for work completed and inspected

to date. Along with the invoice, please include Certified Payroll,

a summary of units completed to date, and approvals of work

completed by both the Director of Operations and the Florida

Department of Health in Alachua County.

REQUEST FOR QUOTE 3

RFQ Archer Septic Improvements 2026

4.5 ACHA understands that this procurement entails a very large

outlay of upfront costs to the awardee for equipment. ACHA

has a process that allows for payment on Materials Stored.

4.6 Sub-Contracting: Contractor agrees not to hire any sub-

contractor without prior approval and clearance. Any sub-

contractor associated with a potential award must follow and

adhere to the same procurement requirements including the

submission of required forms as the prime contractor. Sub-

contractors must be listed in your response along with the

same required forms as the prime contractor.

4.7 Insurance: Contractor agrees to provide proof of Insurance as

follows:

4.7.1 Automobile Liability Insurance on owned and non-owned motor

vehicles used in connection with this contract and shall contain a

limit of bodily injury of at least $500,000 per person and a total

limit per occurrence of at least $1,000,000 and Property Damage

Limit of $500,000 per accident.

4.7.2 Commercial General Liability Insurance with a combined single

limit for bodily injury of not less than $1,000,000 per occurrence

and $500,000 property damage per occurrence to protect the

Contractor and the Authority against claim for bodily injury or

death and damage to the property of others

4.7.3 Worker’s Compensation Insurance shall be maintained in

accordance with Section 440.185(4), Florida Statutes. Statutory

requirements and benefits. Coverage is compulsory for

employers of three or more employees, to include the employer.

Contractors who fail to notify ACHA of increases in the number

of employees that changes their workers’ compensation

requirements under the Florida Statutes during the course of the

contract shall be in noncompliance with the contract.

4.7.4 ACHA shall be named as “Additionally Insured” and “Certificate

Holder” on all policies.

4.8 Licensing: Contractor shall provide ACHA with a copy of its current Business

License, any licensing as required for the trade and FEIN#. When necessary,

contractor shall make all necessary applications for permits and/or licenses

which are required for the execution of the work.

4.9 Section 3 Economic Opportunities: The work to be performed under this

contract is subject to the requirements of Section 3 of the Housing and

Urban Development Act of 1968, as amended, 12 W.S.C. 170lu (Section 3).

The purpose of Section 3 is to ensure that employment and other economic

opportunities generated by HUD assistance or HUD-assisted projects

covered by Section 3 shall, to the greatest extent feasible, be directed to

low and very low-income persons, particularly persons who are recipients of

REQUEST FOR QUOTE 4

RFQ Archer Septic Improvements 2026

HUD assistance for housing.

4.9.1 The Contractor is responsible for making every effort to ensure

that employees from ACHA Section 3 residents have first right of

refusal when hiring new employees under this contract.

4.9.2 The parties to this contract agree to comply with HUD’s

regulations in 234 CFR part 135, which implement Section 3. As

evidenced by the execution of this contract, the parties to this

contract certify that they are under no contractual or other

impediment that would prevent them from complying with the

part 135 regulations.

4.9.3 The contractor agrees to send to each labor organization or

representative of workers with which the contractor has a

collective bargaining agreement or other understanding, if any, a

notice advising the labor organization or workers’ representative

of the contractor’s commitments under this Section 3 clause, and

will post copies of the notice in conspicuous places at the work

site where both employees and applicants for training and

employment positions can see the notice. The notice shall

describe the Section 3 preference, shall set forth minimum

number and job titles subject to hire, availability of

apprenticeship and training positions, the qualifications for each;

and the name and location of the person(s) taking applications

for each of the positions; and the anticipated date the work shall

begin.

4.9.4 The contractor agrees to include this Section 3 clause in every

subcontract subject to compliance with regulations in 24 CFR

part 135, and agrees to take appropriate actions, as provided in

an applicable provision of the subcontract or in this Section 3

clause, upon a finding that the subcontractor is in violation of the

regulations in 24 CFR part 135. The contractor will not

subcontract with any subcontractor where the contractor has

notice or knowledge that the subcontractor has been found in

violation of the regulations in 24 CFPR part 135.

4.9.5 The contractor will certify that any vacant employment positions,

including training positions, that are filled: 1) after the contractor

is selected but before the contract is executed, and 2) with

persons other than those to whom the regulations of 24 CFR part

135 require employment opportunities to be directed, were not

filled to circumvent the contractor’s obligations under 24 CFP

part 135.

4.9.6 Noncompliance with HUD’s regulations in 24 CFR part 135 may

result in sanctions, termination of this contract for default, and

debarment or suspension from future HUD assisted contracts.

REQUEST FOR QUOTE 5

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

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