Project Information

Bid Title

Strength Training Fitness Equipment IFB

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

Jun 3, 2026

Closing Date

Jun 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

103-103-2526-05

Original Source

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Bid Documents

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Project Description

Solicitation Number:	103-103-2526-05
Project Title:	Strength Training Fitness Equipment IFB
Description:	Invitation for Bids for Fitness Equipment
Opening Date:	6/18/2026 3:00 PM
Posted Date:	6/4/2026
Status:	Open
Department:	JAMES SPRUNT COMMUNITY COLLEGE

Solicitation Number * 103-103-2526-05	Department JAMES SPRUNT COMMUNITY COLLEGE	Status Reason Open
Opening Date 2026-06-18T15:00:00.0000000	Posted Date * 2026-06-03T19:14:46.0000000Z	Primary Commodity Code Fitness equipment
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Patty Oates
Description Invitation for Bids for Fitness Equipment

Attachment Preview

STATE OF NORTH CAROLINA

James Sprunt Community College

Invitation for Bid #: 103-2526-05

Fitness Equipment and Installation

Date of Issue: June 3, 2026

Bid Opening Date: June 18, 2026

At 3:00PM ET

Direct all inquiries concerning this IFB to:

Patty Oates

Director of Purchasing, Equipment & Construction

Email: poates@jamessprunt.edu

Phone: 910-275-6126

STATE OF NORTH CAROLINA

Invitation for Bid #

103-2526-05

______________________________________________________

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made

available for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn

Electronic responses ONLY will be accepted for this solicitation.

Ver: 11/2025

Bid Number: 103-2526-05

Vendor: __________________________________________

STATE OF NORTH CAROLINA

Division of James Sprunt Community College

Refer ALL Inquiries regarding this IFB to:

Patty Oates poates@jamessprunt.edu

Using Agency: James Sprunt Community College

Requisition No.: N/A

Invitation for Bid #: 103-2526-05

Bids will be publicly opened: June 18, 2026

Commodity No. and Description:

492000 – Fitness Equipment

EXECUTION

In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish

and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

 this bid is submitted competitively and without collusion (G.S. 143-54),

 none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter

78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

 it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded

from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result

of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each

employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify

system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning

fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance

of any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the

public contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By

execution of this response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor

is not aware that any such gift has been offered, accepted, or promised by any employees of your organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL

TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids shall not be

accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

Ver: 11/2023

1

Bid Number: 103-2526-05

Vendor: __________________________________________

VALIDITY PERIOD

Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual

agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this

IFB.

ACCEPTANCE OF BIDS

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement

between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply.

Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on

The attached certification, by ____________________________________________________________________.

(Authorized Representative of (James Sprunt Community College)

Ver: 11/2025

2

Bid Number: 103-2526-05

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND ........................................................................................... 5

2.0 GENERAL INFORMATION..................................................................................................... 5

2.1 INVITATION FOR BID DOCUMENT ............................................................................................................5

2.2 E-PROCUREMENT FEE...............................................................................................................................5

2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ...........................................................5

2.4 IFB SCHEDULE ...........................................................................................................................................5

2.5 BID QUESTIONS ........................................................................................................................................6

2.6 BID SUBMITTAL.........................................................................................................................................6

2.7 BID CONTENTS..........................................................................................................................................6

2.8 ALTERNATE BIDS.......................................................................................................................................7

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS .................................................. 7

3.1 METHOD OF AWARD ................................................................................................................................7

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION...................................7

3.3 BID EVALUATION PROCESS.......................................................................................................................8

3.4 PERFORMANCE OUTSIDE THE UNITED STATES ........................................................................................8

3.5 INTERPRETATION OF TERMS AND PHRASES ............................................................................................9

4.0

4.1

4.2

4.3

4.4

4.5

4.6

4.7

4.8

4.9

4.10

4.11

4.12

4.13

REQUIREMENTS ................................................................................................................... 9

PRICING ....................................................................................................................................................9

PRODUCT IDENTIFICATION......................................................................................................................9

TRANSPORTATION AND IDENTIFICATION...............................................................................................9

DELIVERY AND INSTALLATION.................................................................................................................9

AUTHORIZED RESELLER..........................................................................................................................10

WARRANTY ............................................................................................................................................10

DESCRIPTIVE LITERATURE......................................................................................................................10

HUB PARTICIPATION..............................................................................................................................11

FINANCIAL STABILITY.............................................................................................................................11

PERSONNEL ............................................................................................................................................11

VENDOR’S REPRESENTATIONS ..............................................................................................................11

SUBCONTRACTORS ................................................................................................................................11

SECRETARY OF STATE REGISTRATION ...................................................................................................11

5.0 SPECIFICATIONS AND SCOPE OF WORK ........................................................................ 12

5.1 SPECIFICATIONS .....................................................................................................................................12

5.2 CERTIFICATION AND SAFETY LABELS.....................................................................................................13

5.3 DEVIATIONS ...........................................................................................................................................13

6.0 CONTRACT ADMINISTRATION .......................................................................................... 13

6.1 CONTRACT MANAGER AND CUSTOMER SERVICE ..................................................................................13

6.2 INVOICES.................................................................................................................................................14

6.3 CONTINUOUS IMPROVEMENT ...............................................................................................................14

6.4 DISPUTE RESOLUTION ............................................................................................................................14

6.5 CONTRACT CHANGES..............................................................................................................................14

ATTACHMENT A: PRICING ............................................................................................................ 15

ATTACHMENT B: INSTRUCTIONS TO VENDORS ........................................................................ 16

ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS................................. 16

ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION............................................ 16

ATTACHMENT E: CUSTOMER REFERENCE FORM ..................................................................... 16

Ver: 11/2025

3

Commodity Codes

• NAICS 339920Sporting and Athletic Goods Manufacturing
• NAICS 423910Sporting and Recreational Goods and Supplies Merchant Wholesalers
• NAICS 713940Fitness and Recreational Sports Centers

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