Project Information

Bid Title

Incarcerated Person Communications

Issuing Agency

Tuolumne County

Location

California

Published Date

May 5, 2025

Closing Date

May 29, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP-2025-0047

Original Source

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Bid Documents

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Project Description

Project ID: RFP-2025-0047

Title: Incarcerated Person Communications

Addenda: 0

Release Date: 5/5/2025

Due Date: 5/29/2025

Post Information

Posted At:Mon, May 5, 2025 9:00 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The Tuolumne County Sheriff’s Office, County Jail is seeking proposals from qualified vendors to provide both local and out-of-area telephone service, on and off site video visiting, and information services and correctional tablets to inmates of the Tuolumne County Jail. The County is interested in a system that provides currently manufactured and technically supported brands and components. The Sheriff’s Office will require on premise recording and monitoring capability of all inmate telephones and on closed circuit inmate video visitation telephones.

California law and federal law provide specific employment restrictions for retirees and/or current County employees that desire to contract with the County.

For CalPERS retirees: if the work you will perform as a contractor is the same or similar to work you performed as an active employee or is work that is performed by active employees, it is most likely subject to the PERS retired annuitant restrictions, meaning the employment is disallowed and the County will not be able to enter into a contract with you.

For current County employees: California and federal law prohibit a current employee from contracting with its employer while being an active employee. If an employee is interested in becoming an independent contractor, the employee must consider separation from employment with the County, however should the employee retire, he/she may be subject to the CalPERS retired annuitant laws. Should a current County employee respond to a RFP while in active employment status, the employee must separate from employment prior to award of the contract.

No County time is allowed to be used to prepare for or work on a response to a County RFP

Background

The Tuolumne County Sheriff’s Office J.H. “Jack” Dambacher Detention Center has two hundred thirty (230) beds and eight (8) housing units in this new facility. This is a video visitation jail only. There are no face to face visits. The facility will need approximately twenty-eight (28) phones, thirty (30) kiosks, and an appropriate number of correctional tablets to be used for inmate education, communication, and entertainment.

Timeline

Release of published RFP:

May 5, 2025

Pre-Proposal Meeting (Non-Mandatory):

May 15, 2025, 1:00pm

12915 Justice Center Dr. Sonora Ca 95370

Deadline for receiving all questions:

May 22, 2025, 3:00pm

Deadline for RFP responses to be received by County:

May 29, 2025, 3:00pm

Review Committee evaluates and ranks proposals:

June 6, 2025

Commencement of negotiation period:

June 9, 2025

Notice of contract award (Tentative):

June 9, 2025

Deadline for protests/appeals (Tentative):

June 23, 2025

Contract executed (Tentative):

July 21, 2025

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