Project Information

Bid Title

DPW - 2026 Sidewalk Vegetation Management

Issuing Agency

City of Claremont

Location

New Hampshire

Published Date

Feb 18, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

REQUEST FOR PROPOSAL (RFP) DPW - 2026 Sidewalk Vegetation Management

General:

The City of Claremont, NH (hereafter referred to as the “CITY”) invites qualified firms to submit proposals for the DPW - 2026 Sidewalk Vegetation Management (hereafter referred to as the "CONTRACTOR"). Details of the project are attached in the Documents section.

Instructions:

Sealed proposals must be submitted in a sealed envelope no later than 10:00 AM EST on Tuesday, March 10, 2026, c/o City Manager’s Office, City Hall, 58 Opera House Square, Claremont, NH 03743. Envelope must be clearly marked “DPW - 2026 Sidewalk Vegetation Management”.

Bid proposals will be opened and publicly announced on Thursday, March 12, 2026 at 10:15 AM EST in City Council Chambers, 58 Opera House Square Claremont, NH 03743.

Submission Deadline: March 10, 2026

Documents

• 2026 Sidewalk Veg. Mgmt.

Contact Information

Public Works
Alex Gleeson, Director of Public Works | (603) 542-7020 or dpw@claremontnh.com

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DPW- 2026 Sidewalk

Vegetation Management

Request for Proposal

Bid Specifications

City of Claremont, New Hampshire

Contract Administrator:

Department of Public Works

City of Claremont

8 Grandview Street

Claremont, NH 03743

(603) 542-7020

dpw@claremontnh.com

February 18th, 2026

General:

REQUEST FOR PROPOSAL

2026 SIDEWALK VEGETATION MANAGEMENT

CITY OF CLAREMONT, NH

The City of Claremont, NH (hereafter referred to as the “CITY”) invites qualified firms to

submit proposals for Vegetation Control (hereafter referred to as the “CONTRACTOR”).

Details of the project will be covered in the scope of work section of this document.

Instructions:

Proposals must be submitted in a sealed envelope no later than 10:00 AM EST on Tuesday,

March 10th, 2026, c/o City Manager’s Office, City Hall, 58 Opera House Square, Claremont,

NH 03743. Envelope must be clearly marked “2026 Sidewalk Vegetation Management.”

Proposals will be opened publicly on Thursday, March 12th, 2026 at 10:15am, located in City

Council Chambers 58 Opera House Square Claremont, NH 03743. Unsealed, late, emailed, or

faxed proposals will not be accepted.

CONTRACTORS submitting proposals are responsible for being totally familiar with the City of

Claremont and the project requested. The contact person for this project is:

Alex Gleeson - Director of Public Works

8 Grandview Street

Claremont, NH 03743

(603) 542-7020

dpw@claremontnh.com

Proposal specifications are available on the City’s web site,

https://www.claremontnh.com/procurement

Guidelines:

All Proposals become the property of the CITY and will therefore be considered a public

document which will be open to public viewing, after the bid opening. This Proposal, if

accepted, will become a legally binding addendum to the eventual contractual agreement with

the CITY. This request for Proposal in no way commits the CITY to make an award or

reimburse any CONTACTOR for any expense incurred in responding to this request.

The successful CONTRACTOR will be required to provide proof of General Liability, Motor

Vehicle, Workers’ Compensation, and Excess Liability (an “umbrella” policy) insurance,

identifying the CITY as an additional insured, and must be submitted to the CITY upon signing

of a contract for services. The policy must be issued by a carrier that is duly licensed to do

business in the State of New Hampshire. Any subcontractors will be subject to the same

insurance requirements (which will be detailed as a part of the SCOPE OF WORK).

Evaluation Criteria:

All proposals received in response to this RFP will be evaluated to determine if they are

complete and meet the requirements specified in this RFP. The vendor will be chosen based on

who will provide the “best value” taking into consideration the most beneficial combination of

qualifications, services and cost and who has met the requirements of this RFP. Only proposals

judged to be responsive to the submission requirements set forth in this RFP will be evaluated.

Staff will review, analyze and evaluate all proposals and score them in accordance with the

criteria described below. If needed, additional information may be requested from one or more

CONTRACTORS.

The City reserves the right:

• To accept or reject any or all bids in whole or in part and to accept other than the lowest

price proposal;

• To waive any technical defect, qualification, omission, informality, or irregularity in any

proposal received;

• To amend, modify, or withdraw this Request for Proposal;

• To require supplemental statements or information from a CONTRACTOR;

• To extend the deadline for responses to this Request for Proposal;

• To waive or correct any irregularities in proposals received

The CITY may award a contract based upon the proposals received without discussion of such

proposals with proposers. Each proposal should therefore be submitted with the most favorable

terms the proposer can make to the CITY.

The Request for Proposal documents and Notice of Award shall be the agreement between the

CITY and successful proposer with respect to the matters dealt with herein, and such shall

supersede all other oral and written proposals, representations, understandings, and agreements

previously made or existing with respect to any such matter.

Qualification of Bidders:

Each CONTRACTOR must be prepared to present satisfactory proof of their capacity and ability

to successfully complete the requirements of this solicitation.

Proposals shall include a brief summary of similar projects or services provided to municipalities

including:

• The date(s) of project or service provided to municipalities

• The point of contact with name and telephone number of such clients

The CITY reserves the right to make investigations or inquiries necessary to determine the

competency and ability of any CONTRACTOR to complete the requirements of this solicitation.

A review may include, but not be limited to, inspection of the CONTRACTOR’s equipment,

reverences or previous contract performance.

Award will not be made solely on the basis of the cost of services. Evaluation factors to be

considered in addition to cost shall be:

• The CONTRACTOR’S reputation based on past work experience with the CITY and

other references;

• Quality of workmanship or service provided;

• Adequate financial resources or the ability to obtain such resources as required to

complete the performance of the project;

• Adequate experience, organization, technical and professional qualifications, personnel,

skill, equipment, and ability;

• The ability to comply with the time frame proposed.

Insurance:

Comprehensive General Liability, including Completed Operations Coverage - $1,000,000 per

occurrence/$2,000,000 Aggregate – CITY must be named as an additional insured.

Motor Vehicle Liability - $1,000,000 combined single limit – CITY must be named as an

additional insured. Coverage must include all owned, non-owned and hired vehicles.

Worker’s Compensation on all workers providing services under this Agreement; Employer’s

Liability with limits in an amount no less than statutory limits.

All Subcontractors, as agents of CONTRACTOR under this Agreement, are subject to the same

insurance requirements as the CONTRACTOR.

Excess Liability in the minimum amount of $1,000,000 each occurrence – City must be named

as an additional insured.

Proposals will be accepted that deviate from the Scope of Work, but all such submissions

must specifically state exceptions to the Scope of Work on their own page labeled

“Exceptions.”

Revisions:

Any questions or inquiries must be submitted in writing and received by Tuesday, March 3rd,

2026, no later than (7) calendar days prior to the proposal due date. Answers to all questions or

information given to a CONTRACTOR in response to a formal request of a substantive nature

will be posted on the CITY’S Procurement Opportunities page on the City of Claremont, NH

website (https://www.claremontnh.com/procurement) no later than five (5) days prior to the due

date.

Only such amendments, when issued by the CITY, will be considered as being binding on the

CITY. Verbal explanations or instructions given by a CITY employee to a CONTRACTOR in

regard to this solicitation shall not be binding on the CITY and shall be considered informal

unless confirmed in writing by the CITY. CONTRACTORS should note that all clarifications

and exceptions, including those relating to the terms and conditions of the contract, are to be

resolved prior to the submission of a proposal.

Contract:

The final contract will involve, at a minimum, the terms and conditions set forth in this Request

for Proposal including the general conditions and may include those reflected in the specific

proposal submitted. The content shall be the exclusive source of the CONTRACTOR’S rights

and remedies and shall supersede any and all prior writings, negotiations or agreements of any

kind.

The CITY is exempt of all taxes.

All CONTRACTORS must comply with all applicable Equal Employment Opportunity laws and

regulations.

Deadlines:

Proposals can be delivered or mailed in, and must be received by the CITY by no later than

Tuesday, March 10th, 2026 at 10:00am. Proposals received after this deadline will not be

eligible for consideration.

Bid opening date will be on Thursday, March 12th, 2026 at 10:15 am, at which time the bids

will be opened and publicly read aloud in City Council Chambers, 58 Opera House Square

Claremont, NH 03743.

Proposals should be delivered to:

Claremont City Manager

RE: 2026 Sidewalk Vegetation Management on the outside of the envelope

58 Opera House Square

Claremont, NH 03743

(603) 542-7002

Commodity Codes

• NAICS 115310Support Activities for Forestry
• NAICS 561730Landscaping Services

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