Project Information

Bid Title

26500026 RFP Outdoor LED Sign for Huckleberry Park

Issuing Agency

Christiansburg town

Location

Virginia

Published Date

Apr 30, 2026

Closing Date

May 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

26500026

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	26500026
Bid Title:	26500026 RFP Outdoor LED Sign for Huckleberry Park
Category:	Bid / RFP Opportunities
Status:	Open

Description: NOTICE OF REQUEST FOR PROPOSALS Town of Christiansburg Purchasing Office 100 East Main Street Christiansburg, VA 24073 RFP # 26500026 Outdoor LED Sign for Huckleberry Park The intent and purpose of this RFP is to establish a contract through the competitive negotiations process for one outdoor LED (light emitting diode) sign.  The location for the LED sign will be at the entrance of the Town’s Huckleberry Park located at 300 Huckleberry Park Drive, NW in Christiansburg, VA.  The Contractor will work with the Town to determine the optimal placement for the sign.  The Contractor will design, engineer, acquire or manufacture, and install the LED sign. The deadline for submission of proposals is Friday, May 22, 2026, at 3:00 p.m. EST. Related documents can be viewed in the Purchasing Office or at www.christiansburg.org . Publication Date/Time: 4/30/2026 12:00 AM Closing Date/Time: 5/22/2026 3:00 PM Pre-bid Meeting: May 8, 2026, 10:00 a.m. Contact Person: Tara Vance Procurement Officer tvance@christiansburg.org 540-585-7605 Business Hours: M-F, 8:00 a.m. – 5:00 p.m. Related Documents: 26500026 RFP for Outdoor LED Sign for Huckleberry Park

Attachment Preview

TOWN OF CHRISTIANSBURG

PURCHASING OFFICE

100 EAST MAIN ST.

CHRISTIANSBURG, VA 24073

PH: 540-382-9519, EXT. 1135

FAX: 540-382-3762

REQUEST FOR PROPOSAL (RFP)

RFP Number: 26500026

OUTDOOR LED SIGN FOR THE HUCKLEBERRY PARK

April 30, 2026

The Town of Christiansburg does not discriminate against faith-based organizations in

accordance with the Code of Virginia, § 2.2-4343.1 or against any bidder or offeror because of

race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state

law relating to discrimination in employment.

001

Section #

TABLE OF CONTENTS

Description

I.

PURPOSE

II.

STATEMENT OF NEED

III.

INSTRUCTIONS TO OFFERORS

IV.

PROPOSAL PREPARATION AND SUBMISSION REQUIREMENTS

V.

FORMS

VI.

EVALUATION AND AWARD OF CONTRACT

VII.

RESERVATION OF RIGHTS

VIII.

CONTRACT ADMINISTRATION

IX.

PAYMENT PROCEDURES

X.

TERMS AND CONDITIONS

ATTACHMENT A: PRICING SCHEDULE

ATTACHMENT B: CONCEPT DESIGN FOR CHRISTIANSBURG HUCKLEBERRY PARK

ATTACHMENT C:

RECOMMENDED SPECIFICATIONS FOR CONSTRUCTION OF

MONUMENT OR WALLS AND COLOR SCHEME FOR CASES FOR LED

SIGNS

ATTACHMENT D: SAMPLE CONTRACT

002

SECTION I. PURPOSE

The intent and purpose of this RFP is to establish a contract through the competitive negotiations process

for one (1) outdoor LED (light emitting diode) sign (hereafter referred to as LED sign). The location for

the LED sign will be at the entrance of the Town’s Huckleberry Park located at 300 Huckleberry Park

Drive, NW in Christiansburg, VA. The Contractor will work with the Town to determine the optimal

placement for the sign. The Contractor will design, engineer, acquire or manufacture, and install the LED

sign.

SECTION II: STATEMENT OF NEED

A.

1.

2.

3.

4.

5.

GENERAL:

Since the Town already has four LED signs manufactured by THINKSIGN, the Town requires

that the manufacturer of the sign procured from this RFP be manufactured by THINKSIGN. This

requirement is intended to ease the burden of maintaining and/or repairing the LED signs.

The contractor will be an experienced and professional installer of LED signs.

The monument upon which this LED sign should be installed should be identical in appearance to

the monuments of the four LED signs already installed.

The contractor will furnish all equipment, fees, incidentals, labor - including experience, expertise

and knowledge - licenses, materials, software, training, supplies and warranties to complete this

project, as negotiated.

The LED sign should be delivered, installed and invoiced by June 30, 2026.

B. SPECIFIC:

1. The contractor should complete the design, engineering and construction of footings and new

monuments or walls and the installation of the exterior LED sign upon the new monument or wall

or pole.

a. The contractor will provide cut sheet and drawings for the LED sign. Cut sheet will include

dimensions of the LED sign (refer to Attachment B, Concept Design).

b. The contractor should comply with the specifications for construction of monuments or walls

and LED sign case, the color scheme for cases and fonts in Attachment C. Dimensions of

monument or wall, and the case may vary from the specifications in Attachment C.

c. The Town of Christiansburg will be responsible for the electric service to the LED sign.

d. Specifications for electrical outlets for the LED sign should be as follows: (1) GFCI

receptacles and related appurtenances, (2) Leviton Smartlook Pro receptacles or equivalent,

(3) receptacle cover should be Intermatic WP1010C metal cover or equivalent, (4) One 50

Amp, 125/250 VAC, 3 Pole, 4 Wire California Style Female Locking Receptacle and related

appurtenances or equivalent. Receptacle should be Cooper CS6369-N or equivalent.

Receptacle Cover should be Cooper 7770 receptacle cover for 50-amp outlet or equivalent.

e. The monument for the LED sign will comply with the Code of the Town of Christiansburg,

Virginia, particularly Article XXIV, and be constructed or installed in accordance with the

appropriate ATSM building standards, at a minimum.

2. The Contractor will coordinate all phases of this project with the Town’s Information

Technology, Planning, Public Works Departments and Building Inspectors to avoid conflicts and

issues with the design, engineering, construction and installation of the LED sign.

3. The Contractor will obtain all required permitting for the construction and installation of the LED

sign.

4. All equipment, materials, training, software and warranties will be delivered FOB destination.

5. The contractor will restore LED sign site to a condition equal to, or better than, the condition

prior to the start of the project.

003

6. The contractor will have a minimum of five years’ experience designing and engineering the

construction of footers and monuments or walls and installing LED signs of the size and scope

noted herein.

7. The Town reserves the right to ask the contractor to provide documentation or other information

to substantiate compliance with any and all the requirements herein. The Town has the sole right

to determine if the documentation or information provided by the contractor is sufficient to

substantiate compliance with any and all requirements herein. The contractor has a maximum of

three (3) working days to provided documents or information after receiving a written request by

the Town for such documentation or information.

8. The LED sign that should include the following:

a. Configuration: Double-sided LED Display that is 5’3” in height and 7’10.5” in width.

b. LED Color: Full Color (both sides)

c. Controller: powerful, rugged IPC to achieve maximum performance and longevity

d. Power supplies: Mean Well brand or equivalent

e. Pixel Configuration: minimum of 1 Red, 1 Green, 1 Blue

f. Color Processing: minimum of 3 billion colors

g. Pixel Pitch: minimum of 10 mm.

h. LED Matrix: minimum of 160 x 240-10MM

i. Grayscale: minimum of 1024 kinds of brightness or changes from black to white

j. Frame Rate: minimum of 30 frames per second

k. Average LED life: minimum of 100,000 usage hours

l. Brightness: minimum of 10,000 nits, and 100 dimming levels

m. Clarity and Readability: AutoShine TM, and Glare-Shield TM or comparable measures or

standards

n. Maximum number of Lines: minimum of 7

o. Maximum Letter per Line: minimum of 25

p. Character sizes: minimum of 6 inches to 60 inches. Fonts to be selected by the Town.

q. Viewing Angle: minimum of 120 degrees horizontally, and minimum of 50 degrees

vertically

r. Operating temperature: minimum range of -30 degrees to 120 degrees F

s. Temperature Probe: Yes

t. Automatic Brightness or Light Sensor: Yes

u. Communications: Cellular

v. Internally illuminated area of LED panels, displaying at least ten inch (10”) tall letters

“Christiansburg Huckleberry Park” (refer to Attachment B, Concept Design). Font to be

selected by the Town, after examples are provided by the contractor.

9. Manufacturer of LED sign and components will be ISO 9001; 2008 certified (at a minimum).

Also, the LED signs will be ETL and UL tested, UL Energy Verified, and RoUL HS compliant

(at a minimum).

10. The exterior or outside Sign Face and Case should include the following:

a. Case: (i) weather-proof, (ii) industrial grade, (iii) sleek and thin, (iv) crack- and scratch-

resistant, (v) protection of LED components from debris and vandalism, (vi) require minimal

maintenance over the life of the LED sign.

b. Suggested minimum Dimensions of Case: 5’7” in height and 10’1” in width.

c. Maintenance of LED display and components: Easily serviceable from either side of the

sign. Repair technician should be able to access the components and modules within 30

minutes.

11. The computer software for programming messages and graphics to the LED sign should include

the following at no extra cost:

004

a. Software will be easy for a user with no experience or training in programming messages and

graphics on or to an LED sign to create and display messages and graphics on the LED sign.

Easy to use will be measured by how long a novice user employed the Town can utilize the

software to create and display message and graphics on the LED sign. How long in this case

will mean a maximum of 30 to 45 minutes for a message containing a large graphic or

photograph, and three lines of text utilizing three different font sizes. One line of text is

located above the graphic or photograph, using a large font, 25 characters all capitalized or

upper case. Two lines of text are located below the graphic or photograph, the first such line

using the second largest font and 12 characters. The next and last line of text uses the

smallest of the three fonts, 20 characters and a mixture of Upper Case and Lower Case letters

b. Software will operate on Windows 11 platform and be web-browser based.

c. The contractor will install the software on at least three of the Town’s computers. The Town

will provide the wireless antennas to connect to the sign. The Public Relations department in

Town Hall should have the ability to program messages and graphics on the LED sign on a

real-time basis from Town Hall.

d. The contractor should supply, install and provide maintenance for the software on the related

computers.

e. Users, designated by the Town, should have access to alter, create, change or delete – in real

time - LED sign messages and graphics via cellphones utilizing Android or Apple operating

systems.

f. Provide pricing for additional copies of software for installation on existing computers owned

by the Town, capable of real-time access and programming of the LED sign via internet

access.

g. System and software upgrades should be provided for a minimum of 5 years.

h. User training will be provided to a minimum of five employees of the Town on the system

and software. Training will be on-line or web-based or telephonic. Operational manuals will

be provided either electronically or a hard-copied document.

i. The software will have the ability to upload and display on the LED sign graphics that

include, but are not limited to, animation, photographs, text and videos. The software should

also provide a library of such graphics for possible display by the Town on the LED sign.

12. Warranties should include the following:

a. Minimum 5-year warranty for the LED signs, components and software.

b. Initial warranty of all provided services, labor and products should be a minimum of two

years after installation is complete. Bidder must be able to service the sign in-house within a

24-hour notice by The Town of Christiansburg. A written statement agreeing to these terms

from the Bidder is required.

005

Commodity Codes

• NAICS 339950Sign Manufacturing

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.