Project Information

Bid Title

26-10 Performance Based Energy Services Addendum 1

Issuing Agency

Town of Ridgefield, Connecticut

Location

Connecticut

Published Date

Apr 29, 2026

Closing Date

May 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

26-10 Performance Based Energy Services

26-10 Performance Based Energy Services

• 26-10 Addendum 1

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LEGAL NOTICE

The Town of Ridgefield invites all invited parties to submit sealed bids on

the following:

BID DUE DATE: May 28, 2026

BID DUE TIME: 11:00 AM

BID ITEM: Performance-Based Energy Services Contract

BID NUMBER: 26-10

Terms and conditions as well as the description of items being bid are stated in

the specifications. Specifications may be obtained at the following address:

Town of Ridgefield

David McFate

400 Main Street

Ridgefield, CT 06877

203 - 431 – 2720

The return bid envelope must be marked and addressed to the following:

TOWN OF RIDGEFIELD

PURCHASING AND FINANCE

MANAGER

BID NUMBER: 26-10

400 MAIN STREET

RIDGEFIELD, CT 06877

Bids may be submitted via email to the following:

purchasing@ridgefieldct.gov

SUBJECT: 26-10 [Company Name] Bid Package

Bids must be received no later than the date and time stated above at the

Purchasing Director’s office on the second floor or via email. For further

information, please call David McFate at (203) 431-2720 or email at

purchasing@ridgefieldct.gov

Results may be viewed at https://www.ridgefieldct.gov/departments/

purchasing/bid_notices.php after the bid opening.

26-10 1

TOWN OF RIDGEFIELD

REQUEST FOR PROPOSAL (RFP)

Performance-Based Energy Services Contract

Mechanical, HVAC, Lighting, and Pool Systems Audit

Issue Date: April 20, 2026

RFP Number: 26-10

Proposal Due Date: Thursday, May 28, 2026 at 11:00 AM

1. INTRODUCTION

The Town of Ridgefield (“Town”) in partnership with Ridgefield Public Schools (“RPS”)

are soliciting proposals from qualified firms to provide a performance-based energy

services contract to evaluate, design, implement, and guarantee energy efficiency

improvements at the following facilities:

1. Town Hall Annex, 66 Prospect Street

2. Barlow Mountain Elementary School, 115 Barlow Mountain Road

a. (Includes a 138,000-gallon swimming pool)

3. Ridgefield High School, 700 North Salem Road

The Town may, at its discretion, expand the scope of this contract to include additional

municipal buildings. All proposed improvements shall be funded entirely through verified

energy cost savings generated by the project, with guaranteed savings provided by the

awarded contractor/vendor.

2. PROJECT OBJECTIVES

The objectives of this RFP are to:

• Reduce energy and operational costs

• Modernize aging HVAC, lighting, and mechanical systems

• Replace electric resistive heating where feasible with air-source and/or ground-

source heat pump systems

• Improve efficiency of pool heating, ventilation, and dehumidification systems

• Maximize available utility rebates, state and federal incentives, and tax credits

• Transfer financial and performance risk from the Town to the contractor

3. PERFORMANCE-BASED CONTRACT FRAMEWORK

3.1 Contract Structure

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The Town intends to enter into a guaranteed energy savings performance contract under

which the awarded contractor assumes responsibility for delivering Energy Conservation

Measures (ECMs) that generate sufficient verified savings to pay for project costs.

3.2 Bundling of Energy Conservation Measures

ECMs shall be bundled across systems and facilities to maximize overall savings and

project viability. Bundling may include HVAC upgrades, electrification and heat pump

conversions, lighting and controls, pool system improvements, and building automation

systems. Compliance with the performance guarantee shall be evaluated based on total

verified bundled savings, not individual ECM performance, provided the guaranteed

savings are met.

3.3 Measurement & Verification (M&V)

The contractor shall establish an energy baseline for each facility using historical utility

data. Baselines shall be normalized for weather, occupancy, schedules, and other

relevant variables and approved by the Town prior to implementation. An M&V Plan

consistent with the International Performance Measurement and Verification Protocol

(IPMVP) shall be developed and implemented. Annual M&V reports shall document

verified savings, adjustments, and compliance with the guaranteed savings requirement.

3.4 Rebates, Incentives, and Risk Allocation

All assumed rebates, incentives, and tax credits shall be clearly identified in the proposal.

The contractor shall assume all risk associated with the availability, eligibility, approval,

and receipt of rebates and incentives unless otherwise approved by the Town. Failure to

secure rebates or incentives shall not reduce the guaranteed savings obligation. Any

savings shortfall shall be reimbursed to the Town in accordance with contract terms.

Savings in excess of the guaranteed amount shall accrue to the Town unless otherwise

negotiated.

4. SCOPE OF SERVICES

4.1 Existing Conditions Assessment

The contractor shall inventory and assess all applicable systems, including:

• HVAC systems (boilers, furnaces, electric resistive heating, chillers, AHUs, pumps,

controls)

• Lighting systems (interior and exterior)

• Ventilation and exhaust systems

• Domestic hot water systems

• Motors, drives, and building automation systems

• Pool systems at Barlow Mountain Elementary School, including water heating,

circulation, filtration, ventilation, and dehumidification

4.2 Energy Audit and Upgrade Analysis

26-10 3

The contractor shall identify and evaluate ECMs, including but not limited to:

• Replacement of electric resistive heat with air-source and/or ground-source heat

pumps

• HVAC and controls upgrades

• Lighting retrofits and controls

• Pool heating and natatorium efficiency improvements

• Each ECM shall include cost estimates, energy savings projections, and

integration into the guaranteed savings model.

5. PROPOSAL REQUIREMENTS

Proposals shall include:

• Firm qualifications and relevant municipal experience

• Project team and certifications

• Technical approach and methodology

• Bundling strategy

• M&V approach

• Financial model and guaranteed savings structure

• Completed Guaranteed Savings Formula Table

• Approach to rebates and incentives

• References from at least three similar projects

6. SITE VISITS

A site visit is recommended. The site visit will be held on Thursday, April 30, 2026

beginning at 9:30 AM at the Town Hall Annex. All attendees shall contact Brian Hubbard

via email at bldgmaint@ridgefieldct.gov.

7. EVALUATION AND SELECTION

The Town and RPS will review all proposals and reserve the right to reject any or all

proposals and to negotiate with the selected firm.

26-10 4

Town of Ridgefield, March 2025

TOWN OF RIDGEFIELD

CONNECTICUT

BOARD OF SELECTMEN

INSTRUCTIONS TO BIDDERS

1. Bids will be submitted in a sealed envelope plainly marked with bid

number to identify this particular proposal. The Town of Ridgefield will also

accept electronic submission of bids via email. Bids submitted by email

must be sent to purchasing@ridgefieldct.gov. The time stamp of the hand

delivery or email shall be on or before the bid due date. Only one method

of submission is necessary.

2. Withdrawals of or amendments to bids received later than the time and

date specified for bid opening will not be considered.

3. The Board of Selectmen of the Town of Ridgefield reserves the right to

accept or reject any or all options, bids or proposals; to waive any

technicality in any bid or part thereof, and to accept any bid deemed to be

in the best interest of the Town of Ridgefield, Connecticut.

4. Bidders may be present at the opening of bids.

5. Bids may be held by the Town of Ridgefield for a period not to exceed

sixty (60) days from the opening of bids for the purpose of reviewing the

bids and investigating the qualifications of bidders prior to the awarding of

the contract.

6. Insurance requirements: must be submitted with the bid. This includes

any Hold Harmless requirements as well as Certificates of Insurance for

the full amounts specified. Unauthorized changes to these forms, i.e.

adding, striking out and/or changing any words, language or limits will

cause the bidder to be disqualified.

a. Please Note: Prior to the start of work, the Town of Ridgefield and/

or the Board of Education shall be endorsed on the Contractor’s

policies of insurance as additional insured. The Contractor shall

obtain a policy of insurance, with minimum limits of liability as

specified containing an endorsement that covers this agreement to

indemnify, defend and hold harmless the Town/City and/or Board of

Education or any of their officers, employees, agents, servants and

volunteers. The Contractor shall obtain an

26-10 5

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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