Project Information

Bid Title

J063--Alertus service of existing emergency notification system Portland VAMC Sources Sought

Issuing Agency

VETERANS AFFAIRS, DEPARTMENT OF

Location

Oregon

Published Date

Aug 11, 2026

Closing Date

Aug 17, 2026

Government Level

Federal

Status

Closed

Ref. #

36C26026Q0945

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Follow

J063--Alertus service of existing emergency notification system Portland VAMC Sources Sought

Active

Contract Opportunity

Notice ID

36C26026Q0945

Related Notice

Department/Ind. Agency

VETERANS AFFAIRS, DEPARTMENT OF

Sub-tier

VETERANS AFFAIRS, DEPARTMENT OF

Office

260-NETWORK CONTRACT OFFICE 20 (36C260)

Looking for contract opportunity help?

(opens in new window)

APEX Accelerators are an official government contracting resource for small businesses. Find your local APEX Accelerator (opens in new window) for free government expertise related to contract opportunities.

APEX Accelerators are funded in part through a cooperative agreement with the Department of Defense.

The APEX Accelerators program was formerly known as the Procurement Technical Assistance Program (opens in new window) (PTAP).

General Information

• Contract Opportunity Type: Sources Sought (Original)
• Original Published Date: Aug 11, 2026 03:47 pm PDT
• Original Response Date: Aug 17, 2026 03:00 pm PDT
• Inactive Policy: Manual
• Original Inactive Date: Aug 27, 2026
• Initiative:
  • None

Classification

• Original Set Aside:
• Product Service Code: J063 - MAINT/REPAIR/REBUILD OF EQUIPMENT- ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS
• NAICS Code:
  • 811210 - Electronic and Precision Equipment Repair and Maintenance
• Place of Performance:
  Portland VA Medical Center 3710 SW US Veterans Hospital Rd Portland , OR 97239
  USA

Description

Notice of Sources Sought

The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Women Owned Small Businesses (WOSB) and Small Businesses interested and capable of providing the services requested, as well as any large businesses. The results from this source sought notice will be used to determine the appropriate set-aside.

The intended contract is a firm-fixed price service contract.

The SBA Non-Manufacturer Rule is not applicable as the intended contract is for services.

The Department of Veterans Affairs, NCO20 is looking for manufacturer (Alertus) authorized service providers with access to OEM parts of the following requirement:

Restroration of existing Alertus mass emergency notification and critical communication system including renewed licensing, required system inspection, and installation of vendor provided batteries.
Licensing and Support Agreement (ENS) Small
Product Code: ENS-SUP-BASIC-S
QTY: 1
Annual HPSA Test and Inspection Small
Product Code: HPSA-INSPT-S
QTY: 1
HPSA Battery 12V100A
Product Code: HPSA-BATT12V100A
QTY: 2

Statement of Work:
The Portland VA medical center is in need of the Restoration of existing Alertus mass emergency notification and critical communication system. To include renewed licensing, required system inspection, and installation of vendor provided batteries.

Licensing and Support Agreement (ENS) - Small Annual Basic Tier Support for a Small Site organization. Annual License Renewal Knowledge Base Articles/Documentation Self Training Videos Access to Alertus Community site 8/5 Access to Technical Support Team (Normal Business Hour Support)  1 Annual Customer Assurance Review -Alertus System health check - ENS-SUP-BASIC-S. Period of performance for one year effective 09/15/26 to 09/14/27 FY26 Special funding from VA Emergency Management program.
Annual HPSA Test and Inspection - Small Annual HPSA testing and inspection for small deployments (1-5 HPSAs). Includes one day on site and travel. HPSA-INSPT-S Service performance between 9/15/26 to 12/14/26 to facilitate scheduling the inspection.
Vendor provided installation of HPSA Battery 12V100A - 12 VOLT 100 AH, GEL TYPE, INTERNAL THREAD (INT) TERMINAL, RECHARGEABLE SLA AGM BATTERY

Required Information in Your Response to Sources Sought:
In order to be considered a valid source that can impact the set-aside determination of a possible future solicitation, potential contractors shall provide, at a minimum, the following information to peter.park2@va.gov by below response deadline:

1) Company name, address, and point of contact, phone number, e-mail address, and UEI.

2) Please identify your company s size in comparison to the anticipated North American Industry Classification System (NAICS) code 811210 Electronic and Precision Repair and Maintenance Services. To be considered a small business your company must have less than 34 million dollars in average annual receipts. This notice is to determine the marketplace for this specific requirement. Please check one of the following:

[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)
[ ] yes [ ] no Veteran Owned Small Business (VOSB)
[ ] yes [ ] no Women Owned Small Business (WOSB)
[ ] yes [ ] no HUBZone
[ ] yes [ ] no Small Business Manufacturers
[ ] yes [ ] no All other Small Business (SB)
[ ] yes [ ] no Other than Small Business

3) Any socioeconomic business must have a SBA certification at https://search.certifications.sba.gov/.

4) Only authorized service representatives/providers of the manufacturer with access to OEM parts will be considered. No used, refurbished, remanufactured, or counterfeit parts will be allowed. Please provide a proof of authorized service provider letter from manufacturer stating you have access to OEM parts for repairs.

5) Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination. (Base + 4 Option Years)

6) Capabilities Statement addressing the requirements in the Statement of Work to include:
References for similar services currently being provided or previously provided at the required service levels as outlined in the Statement of Work.
The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).
Service Address:
Portland VA Medical Center
3710 SW US Veterans Hospital Rd
Portland, OR 97239

Point of Contact:
Peter Park
Contracting Officer
peter.park2@va.gov

Response Deadline:
08/17/2026 by 3:00pm Pacific Time

Attachments/Links

Contact Information

Contracting Office Address

• 1601 E Fourth Plain Blvd Bldg 17 Suite B428
• VANCOUVER , WA 98661
• USA

Primary Point of Contact

• Peter Park
• peter.park2@va.gov

Secondary Point of Contact

History

• Aug 11, 2026 03:47 pm PDTSources Sought (Original)

Commodity Codes

• FSC JMaintenance, Repair, and Rebuilding of Equipment

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.