Project Information

Bid Title

Bid RB04-26 Road Oil Emulsified Asphalt

Issuing Agency

County of Upshur

Location

Texas

Published Date

Feb 10, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Bid RB04-26 Road Oil Emulsified Asphalt .pdf

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The County of Upshur

State of Texas

Bid # RB04-26

For: Refined Road Oil & Emulsified Asphalt

Bid opens date/time: Ferbruary 27, 2026 @ 10:00 a.m.

The enclosed Invitation to Bid (ITB) and accompanying Specifications/Bidder’s

Response Form are for your convenience in bidding the referenced products or services

for Upshur County.

Sealed bids shall be delivered no later than:

Date/Time: February 26, 2026 @ 4:00 p.m.

Location: Upshur County Judge, 150 E. Jefferson St, Suite 301, PO Box 790,

Gilmer, TX 75644

Mark Envelope: Bid-RB04-26 Refined Road Oil & Emulsified Asphalt

Bids must be signed by a person having the authority to bind the vendor in a contract.

Bids that are not signed will be rejected. . Upshur County reserves the right to waive

simple informalities in this Invitation to Bid.

Please note that all bids must be received at the designated location by the deadline

shown. Bids received after the deadline will not be considered for award of the contract.

Bids will be opened in the Upshur County Courthouse, 150 E. Jefferson St., Suite 301,

Gilmer, Texas. You are invited to attend.

Bids may be withdrawn by the bidder at any time prior to the official opening, but must

be withdrawn in person. Alterations may not be made to a bid once submitted, but a new

bid may be submitted if the substitution occurs before the opening time. After the official

opening, bids may not be amended or altered and may not be withdrawn without the

approval of the Commissioners Court.

Upshur County is aware of the time and effort expended in preparing and submitting bids

to the County. Please let us know of any bid requirements which are causing you

difficulty in responding to our bids. We want to make the process as easy and efficient as

possible so that all responsible vendors can compete for the County’s business.

Awards ordinarily will be made approximately two weeks after the bid opening date. To

obtain results, or if you have any questions, please contact Phil Stegall, Upshur County

Road Administrator, at 903-843-7623.

Bid RB04-26

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Refined Road Oil & Emulsified Asphalt

Implementation of House Bill 1295

Certificate of Interested Parties (Form 1295):

In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government

Code. The law states that a governmental entity or state agency may not enter into certain contracts with a

business entity unless the business entity submits a disclosure of interested parties to the governmental

entity or state agency at the time the business entity submits the signed contract to the governmental entity

or state agency.

The law applies (with a few exceptions) only to a contract between a business entity and a governmental

entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency

before the contract may be signed or (2) has a value of at least $1 million. The disclosure requirement

applies to a contract entered into on or after January 1, 2016.

Changed or Amended Contracts:

Form 1295 is only required for a change made to an existing contract in certain circumstances: (1) if a Form

1295 was not filed for the existing contract, then a filing is only required if the changed contract either

requires an action or vote by the governing body or the value of the changed contract is at least $1 million;

or (2) if a Form 1295 was filed for the existing contract, then another filing is only required for the changed

contract if there is a change to the information disclosed in the Form 1295, the changed contract requires an

action or vote by the governing body, or the value of the changed contract increases by at least $1 million.

As required by law, the Commission adopted the Certificate of Interested Parties form (Form 1295) on

October 5, 2015. The Commission also adopted rules (Chapter 46) to implement the law. The Commission

does not have any additional authority to enforce or interpret section 2252.908 of the Government Code.

Filing Process:

A business entity must use the Form 1295 filing application the Commission created to enter the required

information on Form 1295 and print a copy of the completed form. Once entered into the filing application,

the completed form will include a unique certification number, called a “certification of filing.”

An authorized agent of the business entity must sign the printed copy of the form affirming under the penalty

of perjury that the completed form is true and correct.

The completed, printed, and signed Form 1295 bearing the unique certification of filing number must be filed

with the governmental body or state agency with which the business entity is entering into the contract.

Acknowledgement by State Agency or Governmental Entity:

The governmental entity or state agency must acknowledge receipt of the filed Form 1295 with the

certification of filing, using the Commission’s filing application, not later than the 30th day after the date the

governing body or state agency receives the Form 1295. The Commission will post the completed Form

1295 to its website within seven business days after the governmental entity or state agency acknowledges

receipt of the form.

Additional Information:

Section 2252.908, Government Code.

Certificate of Interested Parties (Form 1295)**

**This is a sample form for illustration purposes only. DO NOT FILL OUT THIS SAMPLE FORM. Form

1295 MUST BE FILED ELECTRONICALLY! Paper copies and PDF copies of this sample form are not

accepted!

Chapter 46, Ethics Commission Rules (includes new rule 46.4, regarding changes to contracts, which went

into effect on January 1, 2017)

Frequently Asked Questions

Last Revision: December 21, 2017

Bid RB04-26

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Refined Road Oil & Emulsified Asphalt

CERTIFICATE OF INTERESTED PARTIES

FORM 1295

Complete Nos. 1 - 4 and 6 if there are interested parties.

Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.

1 Name of business entity filing form, and the city, state and country of the business

entity's place of business.

2 Name of governmental entity or state agency that is a party to the contract for

which the form is being filed.

OFFICE USE ONLY

3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,

and provide a description of the services, goods, or other property to be provided under the contract.

4

Name of Interested Party

City, State, Country

(place of business)

Nature of Interest (check applicable)

Must file online atControlling

Intermediary

www.ethics.state.tx.us/File

5

Check only if there is NO Interested Party.

6 UNSWORN DECLARATION

My name is

, and my date of birth is

.

My address is

,

(street)

I declare under penalty of perjury that the foregoing is true and correct.

(city)

,

,

,

(state) (zip code)

.

(country)

Executed in

County, State of

, on the

day of

(month)

, 20

.

(year)

Signature of authorized agent of contracting business entity

(Declarant)

ADD ADDITIONAL PAGES AS NECESSARY

Bid RB04-26

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Refined Road Oil & Emulsified Asphalt

Important Notice! The State of Texas has enacted a new law that

concerns Vendors doing business with local governments effective

January 1, 2006. All Vendors must now register with Upshur County

before they submit a bid or proposal. Please take the time to read the

information on Conflict of Interest Disclosure provided below.

Conflict of Interest Disclosure

Beginning January 1, 2006, a new state law (Chapter 176 of the

Local Government Code) requires all persons contracting, or

negotiating to contract, or making a bid to sell goods or services, with

or to Upshur County, to file a completed Conflict of Interest

Questionnaire with the County Clerk. Failure to comply with this law

is a criminal offense.

The form can be found at http://www.ethics.state.tx.us/forms/CIQ.pdf.

This law does not apply to certain court appointed persons such as

attorneys, physicians, interpreters and the like. It is your

responsibility to determine whether it applies to you.

Bid RB04-26

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Refined Road Oil & Emulsified Asphalt

Upshur County

Bid # RB04-26 Refined Road Oil & Emulsified Asphalt

Instructions/Terms of Contract

By order of the Commissioners Court of Upshur County, Texas, sealed bids will be

accepted for:

Refined Road Oil & Emulsified Asphalt

IT IS UNDERSTOOD that the Commissioners Court of Upshur County reserves the right

to reject any or all bids for the products covered in this bid request and to waive any

formalities or defects in bids or to accept such bids as it shall deem to be in the best

interest of Upshur County.

BIDS MUST BE SUBMITTED on the forms included for that purpose in this packet.

Each bid should be signed by a person having the authority to bind the vendor in a

contract, placed in a sealed envelope and marked clearly on the outside as shown below:

Bids should be clearly marked:

Bid # RB04-26 Refined Road Oil & Emulsified Asphalt

RETURN SEALED BID TO the following address

February 26, 2026 not later than 4:00 p.m.

Upshur County Judge

150 E. Jefferson Street, Suite 301

P.O. Box 790

Gilmer, Texas 75644

FACSIMILE TRANSMITTALS WILL NOT BE ACCEPTED

All Bids must be received in the County Judge’s Office before the opening date and time.

The time stamp located in the County Judge’s Office will be considered the official time

the bids are received.

Bid RB04-26

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Refined Road Oil & Emulsified Asphalt

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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