Project Information

Bid Title

Pest Control Services

Issuing Agency

City of Decatur

Location

Alabama

Published Date

May 21, 2026

Closing Date

Jun 4, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Pest Control Services
Issue Date: May 21, 2026
Bid Number: #26-019
Deadline Date: Jun 4, 2026
Deadline Time: 2:00 PM

The City of Decatur will accept sealed bids for the following material, equipment or services for City Departments: Pest Control Services

Bids must be received before 2:00 pm June 4 th , 2026.

Bid opening will be at the purchasing conference room located at 701 Railroad St NW, Decatur, AL 35601

Downloads:

• Bid #26-019

Attachment Preview

Date Issued: May 21st, 2026

Bid No.: 26-019

The City of Decatur will accept sealed bids for the following material, equipment or services for City

Departments

Description: Pest Control Services

Bids must be received before 2:00 pm June 4th, 2026.

Include 1 original and 1 copy of your bid submission.

Bid opening will be at the purchasing conference room located at 701 Railroad St NW, Decatur, AL

35601

Return sealed bid to:

Regular Mail

City of Decatur

Purchasing Department

P.O. Box 488

Decatur, AL 35602

Courier

City of Decatur

Purchasing Department

701 Railroad St NW

Decatur, AL 35601

I/We agree to furnish at the prices shown and guarantee that each item offered will meet or exceed all

specifications, terms and conditions, and requirements listed. I herein affirm I have not been in any

agreement or collusion among bidders in restraint of freedom of competition by agreement to bid at a

fixed price or to refrain from bidding or otherwise. I have read and understand all terms and conditions

of this bid.

_________________________________

Company Name

_________________________________

Mailing Address

_________________________________

City, State, Zip

_________________________________

Email

________________________________

Authorized Signature

________________________________

Typed/Printed Authorized Name

________________________________

Title

________________________________

Telephone

PRICE SHEET

Opening Date: June 4, 2026

Invitation to Bid No.: 26-019

Opening Time: 2:00pm

Prices quoted in all bids for personal property shall be total delivered price.

See Attached Price Sheet

• A bid bond and Performance Bond IS required for this bid.

• Delivery can be made ____________ days or _____________ weeks after receipt of order.

• Terms: __________________ (Discounts will be considered in the bid evaluation and will be

taken without regard to date of payment.)

• Prices valid for acceptance within __________ days (not to be less than 30 days)

• Contracts for services are let for a period of one year and may be renewed for up to two

additional years, provided the terms of the contract do not materially change.

NOTE: FOR THIS BID TO BE CONSIDERED RESPONSIVE, ALL INFORMATION REQUESTED SHOULD BE

SUPPLIED, AS APPROPRIATE OR THE ENTIRE BID MAY BE DISQUALIFIED. BID RESPONSE MUST BE IN

INK OR TYPED WITH THE ORIGINAL SIGNATURE INCLUDED.

_____________________________________

Bidder Signature

____________________________________

Company

By signing this contract, (Insert Company Name)

represents

and agrees that it is not currently engaged in, nor will it engage in, any boycott of a person or

entity based in or doing business with a jurisdiction with which the State of Alabama can

enjoy open trade.

STANDARD TERMS AND CONDITIONS

IN ORDER TO SUBMIT A RESPONSIVE BID, IT IS VERY IMPORTANT THAT ALL

TERMS AND CONDITIONS, SPECIFICATIONS AND INSTRUCTIONS ARE READ

THOROUGHLY.

Bid response envelopes shall be properly identified on the front with the invitation to bid number,

opening date and time. Each individual invitation to bid shall be submitted in a separate sealed

envelope. Multiple bid responses submitted in the same envelope/courier package (that are not in

separate envelopes properly identified) shall be rejected. The Purchasing Department assumes no

responsibility for late bid responses that occur due to the U.S. Postal Service or private courier

service.

Bid responses and signature page must be submitted on this form in ink or typewritten or the bid

will be rejected. Submit this original and (1) copy of the original with your response.

For a “no-bid” response, return the signature page signed and marked “no bid”. Non-response may

result in removal from active bidders list.

The attached specifications are being provided to potential bidders as guidelines that describe the

type and quality of equipment, supply, and/or service the City of Decatur is seeking to purchase. The

bidder must indicate compliance or list exceptions to each specification item for consideration.

Failure to comply with this provision could be cause for rejection of the bid.

Bid responses must be received in the office of the Purchasing Department not later than the date

and time specified.

The Purchasing Department will not accept facsimile (fax) nor email transmissions of bids.

Changes or modifications of this Invitation to Bid are allowed only by written authority of the

Purchasing Agent.

Non Appropriation of Funds: Continuation of any agreement between the City of Decatur and a

bidder beyond a fiscal year is contingent upon continued legislative appropriation of funds for the

purpose of this bid and any resulting agreement. Non availability of funds at any time shall cause

any agreement to become void and unenforceable and no liquidated damages shall accrue to the City

as a result. The City will not incur liability beyond the payment of accrued agreement payment.

Descriptive Literature: Reference to brand names and numbers is not restrictive, unless otherwise

specified. Bids on equivalent items meeting the standards of quality indicated will be considered,

providing the bid clearly describes the item offered and indicates how it differs from the referenced

brands. Descriptive literature on any supplemental information necessary for comparison purposes

shall be submitted with the bid or the Purchasing Agent may reject the bid for that item. Reference

to literature submitted with a previous bid, or on file with the Purchasing Department will not

satisfy this requirement.

The City of Decatur reserves the right to modify all or any portion of this Invitation to Bid when the

best interest of the City is involved. The City reserves the right to award this bid to a single vendor

or multiple vendors when in the best interest of the City. The City reserves the right to award parts

of this bid or to reject all bid submissions.

The City of Decatur reserves the right to seek clarification of bid responses from vendors submitting

responses.

The City of Decatur is exempt from all Federal, sales and use taxes.

All bidders shall maintain such insurance as will protect bidder and the City of Decatur from claims

under Workman’s Compensation Acts and from claims for damage and or personal injury, including

death, which may arise from the operation and/or fulfillment of the resulting contract of this

Invitation to Bid. Insurance shall be written by companies authorized to do business in Decatur,

Alabama. Evidence of insurance shall be furnished to the City of Decatur Purchasing Department

with submitted bids when requested.

Any individual, company, or corporation doing business with the City of Decatur must possess and

show proof thereof all proper licenses and/or proper certifications required by Federal, state and local

statutes and regulations prior to award when requested.

The City of Decatur reserves the right to terminate any contract resulting from this bid for just and

reasonable cause whereby it appears to be in the best interest of the City. The City shall give the

Contractor 30 day’s written notice of termination.

The successful bidder agrees, by entering into this contract, to defend, indemnify, and hold the City

of Decatur harmless from any and all causes of action or claims of damages arising out of or related

to bidder’s performance under this contract.

The successful bidder shall abide by all Federal, State, and Local Statutes, laws, regulations, and

ordinances. Including but not limited to a current business license and remittance of sales tax owed

to the City.

A Bid Bond or a certified check in the amount of five hundred ($500.00), payable to the

City of Decatur, must accompany each bid.

The successful vendor shall provide a Performance Bond for the entire term of the

Contract in the amount of five thousand ($5,000.00) prior to award.

The Contractor awarded the Bid shall provide a performance bond to the City. If the City

determines in good faith that the Contractor has refused to perform the work or has

failed to perform the work with such diligence as to ensure its timely and accurate

completion, the City shall provide written notice to the Contractor of the deficiencies.

The Contactor shall promptly provide the City with a plan to correct the deficiencies.

The Contractor shall have 30 days from the date of the City’s notice to rectify the

problems identified. If after 30 days the City is not satisfied with the corrective actions of

the Contractor the agreement shall be terminated and the Performance Bond shall be

called.

A company check is not an acceptable Bid Bond or Performance Bond.

An electronic version of this bid is available on the City’s website at www.decaturalabamausa.com or

by emailing purchasing@decatur-al.gov. In order to decrease the evaluation time and insure award

by the award date please enter your responses in the electronic version if possible, and return it with

a hard copy with your bid response package.

The hard copy of the invitation to bid on file in the City of Decatur Purchasing office shall serve as

the master document. Any alterations, deletions, additions or other changes that materially change

the intent of the bid could be considered grounds for rejection of the bid response.

Exclusion of the electronic files in a bid response is not a basis for rejection.

A BID RESPONSE MAY BE REJECTED IF:

• Bids improperly submitted or identified

• Bid bond not included

• Bid not signed or not original signature

• Requested information, or documentation not submitted with bid

• Failure to acknowledge receipt of addendum with bid

• Material alteration of the master document

• Invitation to bid number not on face of envelope

• Received late

• Bid response not on original form

• Bid not in ink or typed

• Proper licensing not included/provided as required by law

Commodity Codes

• NAICS 561710Exterminating and Pest Control Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.