Project Information

Bid Title

Master Contract for Interpreter and Language Service Providers

Issuing Agency

City of Bremerton

Location

Washington

Published Date

Feb 19, 2026

Closing Date

Mar 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Master Contract for Interpreter and Language Service Providers
Category:	Municipal Court
Status:	Open

Description: This contract provides for language translation and interpreters in the Bremerton Municipal Court. Publication Date/Time: 2/19/2026 12:00 AM Closing Date/Time: 3/6/2026 1:00 PM Contact Person: Melinda Monroe, Telephone: (360) 473-5306, Email: melinda.monroe@ci.bremerton.wa.us Related Documents: Request for Proposals - Master Contract for Interpreter and Language Service Providers (PDF)

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SECTION

Table of Contents

Notice Inviting Proposals

Instructions to Proposers

Scope of Work and Project Requirements

Forms

# OF

PAGES

1

2

4

6

• This section must be filled out and submitted with

the proposal or the submission will be considered

non-responsive.

Professional Services Agreement

• This form will be executed by the City and the

awarded, responsible Proposer.

CITY OF BREMERTON

Request for Proposal for provision of Interpreter and Language Service Providers

Notice Inviting Proposals

RECEIPT OF PROPOSALS: Proposals will be accepted by mail or in person by the Contracts

Administrator or designated staff on March 6th, 2026, between 12:00 PM and 1:00 PM on the ground level

of the Bremerton Government Center located at 345 6th Street, Suite 100 or Council chambers, Bremerton,

WA 98337 .

The City will also accept Proposals via email. Proposals via email shall be submitted to

Melinda.monroe@ci.bremerton.wa.us, with RFP title noted on the subject line of the email to ensure

proper handling and delivery. All electronic documents shall be in PDF format and shall not exceed 10

MB in size and in zipped file. It is recommended under Message Properties the box for “Request a delivery

receipt for this message” be checked as this is the only method by which verification of delivery will be

given. Emailed Proposals will be received until 1:00 P.M. PST as shown on the wall clock inside the

City Contracts Administrator’s office on March 6th, 2026.

Mailed proposals will be sent to:

City of Bremerton

345 6th Street, Suite 100

Bremerton, WA 98337

ATTN: Melinda Monroe

Proposals received after the specified time and date will not be considered.

Prospective Proposers are hereby notified that they are solely responsible for ensuring timely delivery of

their bid to the City of Bremerton.

OPENING OF PROPOSALS: The Proposals will be publicly opened and read in person at 1:00 pm at 345 6th

Street, Bremerton, WA 98337 in the First floor chambers.

COMPLETION OF WORK: The WORK will comply with contract forms and exhibit A provided in this

RFP.

DESCRIPTION OF WORK: This contract provides for language translation and interpreters in the

Bremerton Municipal Court.

PROPOSALS: All proposals must be made on the blank forms furnished in the FORMS and Exhibit A of

the Contract Documents.

PROPOSALS TO REMAIN OPEN: The Proposer shall guarantee the Total Price for a period of seventy

five (75) calendar days from the date of opening.

WAGE RATES: The attention of Proposers is directed to the requirements and conditions of employment to

be observed and the minimum wage rates to be paid under the Contract.

PROJECT ADMINISTRATION: All communications relative to this WORK prior to opening Proposals

shall be directed to:

2

CITY OF BREMERTON

Request for Proposal for provision of Interpreter and Language Service Providers

Communication by phone/email:

Melinda Monroe

Telephone: (360) 473-5306

Email: melinda.monroe@ci.bremerton.wa.us

Communication by mail:

City of Bremerton

345 6th Street, Suite 100

Bremerton, WA 98337

ATTN: Melinda Monroe

CITY’S RIGHTS RESERVED: The City of Bremerton reserves the right to reject any and all Proposals on

any or all schedules or alternates or to waive any informalities in the bidding and shall determine which bid

or Proposers is the most satisfactory and responsible bidder and shall be the sole judge thereof.

No plea of mistake in the bid shall be available to the bidder for the recovery of his/her deposit or as a

defense to any action based upon the neglect or refusal to execute a contract.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: In the hiring of employees for the performance

of work under this Contract, the Contractor, its subcontractors, or any person acting on behalf of the

Contractor shall not discriminate in any employment practice on the basis of age (40+), sex, race, creed,

color, national origin, sexual orientation/gender identity, marital status, military status, or the presence of

any physical, mental, or sensory disability.

ADA STATEMENT: The City of Bremerton does not discriminate on the basis of disability in programs

and activities, which it operates pursuant to the requirements of the Americans with Disabilities Act of

1990, and ADA Amendments Act. This policy extends to both employment and admission to participation

in the programs, services, and activities of the City of Bremerton. Reasonable accommodation for

employees or applicants for employment will be provided.

SUBCONTRACTING - No activities or services included as a part of this proposal may be subcontracted to

another organization, firm, or individual without the approval of City of Bremerton. Such intent to

subcontract shall be clearly identified in the proposal. It is understood that the contractor is held responsible

for the satisfactory accomplishment of the service or activities included in a subcontract

Published:

Kitsap Sun: ___________________________

OWMBE: _____________________________

END OF NOTICE INVITING PROPOSALS

3

CITY OF BREMERTON

Request for Proposal for provision of Interpreter and Language Service Providers

Instructions to Proposers

SUMMARY

The City of Bremerton is seeking professional services from qualified contractors for the purpose of

Court Certified Language Interpreters and Translation Services. The City’s needs are outlined in the

following request for proposal (RFP).

TIMEFRAME

The City’s intended process and timeline for selecting a contractor is as follows (subject to change):

• Issue RFP:

• Deadline for Proposal Submittal

• Award of Contract

• Service Dates:

02/19/2026

3/6/2026

3/31/2026

2026-2028

If at any time the City changes, revises, deletes, clarifies, increases or otherwise modifies the RFP the

City will issue a written addendum to the RFP.

Interested firms should submit the following:

• W-9

• Proposal and Acknowledgement of Addenda

• References

• Rate Schedule – Cost Proposal Agreement

The proposal must contain the following information:

• The names of individuals (and the names of their respective employers) who will be providing

services for this project, and their areas of expertise.

• Rates and fees table

TERMS AND CONDITIONS

1. It is the responsibility of all offerors to examine the entire Request for Proposal package and seek

clarification of any requirement that may not be clear and to check all responses for accuracy before

submitting a proposal. Negligence in preparing a proposal confers no right of withdrawal after due

date and time.

2. The City is not responsible for any equipment or software failure that may cause delay or non‐

delivery of an electronic submittal. The official submission time of an electronic proposal will be as

marked by Outlook in the City staff’s email inbox.

3. At the appointed bid/proposal closing date and time, the City’s Contract’s Administrator will make

the proposals public.

4. It should be noted that all the material, exhibits, and data presented in this RFP and

supplemental information is general in nature and shall not be deemed as representations or

inducements to which the City is bound. Proposers are advised to conduct independent

evaluations of all factual, financial, and legal matters upon which their Proposal is based. The

City shall not be liable for Proposer’s reliance on any information contained in this RFP.

4

CITY OF BREMERTON

Request for Proposal for provision of Interpreter and Language Service Providers

5. The City reserves the right to reject any and all proposals, to waive minor irregularities in any

proposal and to change the selection process or timeline.

6. The City reserves the right to request clarification of information submitted, and to request

additional information from any proposer.

7. The contract resulting from acceptance of a proposal by the City shall be in a form supplied by the

City and shall reflect the specifications in this RFP. The City reserves the right to reject any

proposed agreement that does not conform to the specification contained in this RFP, and which is

not approved by the City Attorney’s Office.

8. The City shall not be responsible for any costs incurred by an interested party in preparing,

submitting or presenting its response to the RFP.

9. All submitted documents are public and subject to disclosure.

10. This procurement is subject to the Washington Public Records Act (the “Act”), chapter 42.56 RCW.

Once in the City’s possession, all of the RFP Submittals shall be considered public records and

available for public records inspection and copying, unless exempt under the Act. If a Respondent or

Proposer considers any portion of an RFP Submittal to be protected under the law, whether in

electronic or hard copy form, the Respondent or Proposer shall clearly identify each such portion with

the word “PROPRIETARY”. The City will notify the Respondent or Proposer in writing of the request

and allow the Respondent or Proposer ten (10) days to obtain a court order enjoining release of the

record(s). If the Respondent or Proposer does not take such action within the ten (10) day period, the

City will release the portions of the RFP Submittal deemed subject to disclosure. All Respondents and

Proposers who provide RFP Submittals for this procurement accept the procedures described above

and agree that the City shall not be responsible or liable in any way for any losses that the party may

incur from the disclosure of records to a third party who requests them.

END OF NOTICE TO PROPOSERS

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Commodity Codes

• NAICS 541930Translation and Interpretation Services

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