Project Information

Bid Title

128 - Floor Mat Rental Service

Issuing Agency

City of Cleveland

Location

Ohio

Published Date

Apr 1, 2026

Closing Date

Apr 6, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

128 - Floor Mat Rental Service

File Number: 125
Closing Date: April 6, 2026, 3:00 PM
Requestor/Buyer: Gregory Hart
Contact Email: ghart@clevelandohio.gov

Bid Document

Attachment Preview

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 1 of 2

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Cora Owens

216-664-4403

cowens@clevelandohio.gov

Procurement Folder

158773

RFB No.

RFB 1507 202600000000128

RFB Description

Floor Mat Rental Service

RFB Closing Date/Time

April 06, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

1507

April 06, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Floor mat rental service

Item Quantity/

UOM

Event Date

Service

Dates

From 2026-10-01

To 2027-09-30

Catalog

Discount

Floor Mat Rental Service

Location: CCA - Division of Taxation, 205 W Saint Clair

Period: 10/1/2026 -9/30/2027

Attached is the Specifications for details.

Ship To:

Central Collection Agency-3 FL

Central Collection Agency

205 W. ST. CLAIR - 3RD FL.

Cleveland, OH 44113

Vendor Response

Contract Amount

$

Vendor Response

Vendor Total Amount for Items

$

Vendor Total Amount for Services

$

Payment Discount Offer

%

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

INVITATION TO BID

(This is not an order.)

Page 2 of 2

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Gregory Hart

216-664-7076

ghart@clevelandohio.gov

Requestor: Cora Owens

216-664-4403

cowens@clevelandohio.gov

Procurement Folder

158773

RFB Closing Date/Time

April 06, 2026 3:00 PM

RFB No.

RFB 1507 202600000000128

RFB Description

Floor Mat Rental Service

Department/Division Public Bid Opening Date/Time

1507

April 06, 2026 3:00 PM

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

STATE:

ZIP CODE:

FED ID # / SSN #:

PHONE NO.:

FAX NO.:

EMAIL ADDRESS:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

CCA – Division of Taxation

Specifications/Scope of Work - Floor Mat Rental Service

Service Location: CCA – Division of Taxation, 205 W Saint Clair Avenue, Cleveland, Ohio 44113

Service Period: 10/1/2026 through 9/30/2027

SCOPE OF SERVICES:

a) Vendor must provide all new matting at the beginning of the service; previously used

matting is not acceptable.

b) Vendor must perform all labor duties delivering and replacing mats in specified areas.

c) Frequency of service:

i. Mats shall be serviced on a WEEKLY basis beginning November through April (26

service weeks)

ii. Mats shall be serviced on a BI-WEEKLY basis beginning May through October (13

service weeks)

d) Service must be performed on a set of schedule occurring the same day of the week.

Exceptions may be made for Legal Holidays when the City is closed.

e) When placing and changing the mats, the driver must obtain a signature from a City

employee/security guard on duty to verify that the mats were serviced.

f) Unit prices quoted must include set-up, delivery charges and environmental charges.

g) Any additional charges that are not listed in the bid response will not be paid.

h) Invoices for services should be issued MONTHLY.

SPECIFICATIONS:

Entrance carpeted charcoal floor mats with backing design that will inhibit and prevent

movement on high traffic areas:

Quantity

Floor Mat Size

Floor Mat Description

3

3 x 10

Carpeted charcoal mats

3

4x6

Carpeted charcoal mats

3

4 x 10

Carpeted charcoal mats

1

4 x 20

Carpeted charcoal mats

CCA – Division of Taxation

SUPPLEMENTAL BID SHEET – FLOOR MAT RENTAL SERVICE

(Include this form with your quote)

Floor Mat Rental Service

Service Location: CCA – Division of Taxation, 205 W Saint Clair Avenue, Cleveland, Ohio 44113

Service Period: 10/1/2026 through 9/30/2027

WEEKLY SERVICE NOVEMBER THROUGH APRIL

Description

QTY

Unit Price Per Service Total Yearly Total

(Total x 26 wks)

3 x 10 carpeted charcoal mat

3

$

$

$

4 x 6 carpeted charcoal mat

3

4 x 10 carpeted charcoal mat

3

4 x 20 carpeted charcoal mat

1

Weekly Service Total

$

BI-WEEKLY SERVICE MAY THROUGH OCTOBER

Description

QTY

Unit Price Per Service Total Yearly Total

(Total x 13 wks)

3 x 10 carpeted charcoal mat

3

$

$

$

4 x 6 carpeted charcoal mat

3

4 x 10 carpeted charcoal mat

3

4 x 20 carpeted charcoal mat

1

Bi-Weekly Service Total

$

YEARLY GRAND TOTAL

$

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

and Buyer’s Name must be identified in the email subject line. Also clearly state the

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

 The Document ID Number and Buyers Name in email subject line

 PDF File of Request For Bid Form

 Terms & Conditions.

 Northern Ireland Affidavit.

 Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

Commodity Codes

• NAICS 812332Industrial Launderers

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.