Project Information

Bid Title

Somerset County Park Commission Entertainment Consulting Services & Sound Production For 2026 Summer Concerts at Duke Island Park

Issuing Agency

Somerset County Park Commission

Location

New Jersey

Published Date

Feb 3, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

PC-XS-0005-26

Original Source

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Project Description

Contract Number	Title	Responses Due
PC-XS-0005-26	Somerset County Park Commission Entertainment Consulting Services & Sound Production For 2026 Summer Concerts at Duke Island Park	Wednesday, February 25, 2026 at 2:00 PM

Attachment Preview

SOMERSET COUNTY PARK COMMISSION

PURCHASING DIVISION

MELISSA A. KOSENSKY, QPA,

CCPO, RPPO

Purchasing Agent

PO BOX 3000 – 20 GROVE STREET

SOMERSET COUNTY ADMINISTRATION BUILDING

SOMERVILLE, NJ 08876 - 1262

PHONE: (908) 231-7043

Fax: (908) 575-3917

NOTICE OF RFP

Professional and Exempt Services

The Somerset County Park Commission is soliciting proposals through a fair and open process in

accordance with N.J.S.A. 19:44A-20.4 et seq.

Sealed responses will be received by the Purchasing Agent for the Somerset County Park

Commission on February 25, 2026 at 2:00 PM prevailing time in the Purchasing Division,

Somerset County Administration Building, 20 Grove St., Somerville, NJ 08876 at which time and

place responses will be opened and read in public for:

Somerset County Park Commission

Entertainment Consulting Services &

Sound Production For 2026 Summer

Concerts at Duke Island Park

Contract #: PC-XS-0005-26

We value the integrity of the procurement process, and in full transparency, the RFP opening will

be conducted via Live-Stream from the County Commissioners Meeting room. You can access the

Live-Stream from the County’s homepage at the prevailing date and time stated in this Notice of

RFP. During the RFP opening process, the respondents will be announced as well as RFP

amounts.

RFP responses must be made on the standard proposal forms, be enclosed in a sealed package

bearing the name and address of the respondent and the “RFP TITLE NAME & CONTRACT #”

on the outside, addressed to Melissa A. Kosensky, Purchasing Agent, at the address above.

Specifications and instruction to bidders may be obtained at the County Purchasing Office or the

Somerset County Park Commission website at www.somersetcountyparks.org and on the

Somerset County website www.somersetcountynj.gov.

Any RFP Addenda will be issued on the website, and processed in accordance with N.J.S.A.

40A:11-23(c)(1). All interested respondents should check the website from now through RFP

opening. It is the sole responsibility of the respondent to be knowledgeable of all addenda related

to this procurement.

Respondents are required to comply with the requirements of N.J.S.A 10:5-31 et seq. and N.J.A.C

17:27 et seq.

Melissa A. Kosensky, QPA, CCPO, RPPO

Purchasing Agent – Somerset County

Legal Publication Date: February 3, 2026

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1.

Introduction

This contract is to furnish and deliver artist talent and sound production for a series of up to six free

public concerts to be held in the summer of 2026. Five concerts are to be held on Sunday evenings in

July and August at Duke Island Park, Bridgewater, New Jersey, and one concert at the Fourth of July

Festival at North Branch Park, Bridgewater, New Jersey held on Saturday, July 4, 2026 through a fair and

open process in accordance with N.J.S.A. 19:44A-20.4 et seq.

2. Administrative Conditions and Requirements

The following items express the conditions and requirements of this RFP. Together with the other RFP

sections, they apply to the RFP process, the subsequent contract, and project production. Any proposed

change, modification, or exception to these conditions and requirements may be the basis for the owner to

determine the proposal as non-responsive to the RFP and will be a factor in the determination of an award

of a contract. The contents of the proposal of the successful respondent, as accepted by the owner, will

become part of any contract awarded as a result of this RFP.

2.1 Schedule

The dates established for respondent proposals, proposal review, contractor selection and

project initiation are:

1. Release of RFP

February 3, 2026

2. Proposal Due Date

February 25, 2026 at 2:00 PM

3. Evaluation Completed

March 2026

4. Governing Body Action

March 2026

2.2 Proposal Submission Information

Submission Date and Time:

February 25, 2026 at 2:00 PM

One (1) Original signed in ink & three (3) copies and One (1) copy on CD or USB Flash Drive

.pdf format of the RFP response. The owner is storing all responses electronically; therefore

submit all pages of the RFP response on a CD or USB Flash Drive in addition to the printed

three (3) copies.

Three (3) ring binders or elaborate binding is unnecessary.

Submission Office:

Office of the Purchasing Agent

Administration Building – 3rd Floor

20 Grove Street

Somerville, NJ 08876

Clearly mark the submittal package with the title of this RFP and the name of the responding

firm, addressed to the Purchasing Agent. The original proposal shall be signed in ink and

marked to distinguish it from the three (3) copies. Faxed or emailed proposals will NOT be

accepted.

Only those RFP responses received prior to or on the submission date and time will be

considered. Responses delivered before the submission date and time specified above may be

withdrawn upon written application of the respondent who shall be required to produce

evidence showing that the individual is or represents the principal or principals involved in the

proposal. After the submission date and time specified above, responses must remain firm for

a period of sixty (60) days.

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2.3 Using Department Information

Somerset County Park Commission

Recreation

355 Milltown Road

Bridgewater, NJ 08807

2.4 Park Commission Representative for this Solicitation

Please direct all questions in writing to:

Melissa A. Kosensky, QPA, CCPO, RPPO

Purchasing Agent

Voice: 908-231-7043

Fax:

908 575-3917

Email: PurchasingDiv@somersetcountynj.gov

Questions by prospective respondents concerning this RFP may be addressed to Melissa A.

Kosensky, QPA, CCPO, RPPO Purchasing Agent for the Somerset County Park Commission in

writing via fax at 908-575-3917 or by email: PurchasingDiv@somersetcountynj.gov. Please

note the aforementioned contact is authorized only to direct the attention of prospective

respondents to various portions of the requirements so that they may read and interpret each

portion for themselves. NO employee of the Somerset County Park Commission is authorized

to give interpretations of any portion of this RFP or to give information as to the requirements

for the RFP in addition to that already contained in the RFP unless as a formal addenda.

Interpretations of the RFP or additional information as to its requirements, when necessary,

shall be communicated to prospective respondents only by written addendum issued by the

Purchasing Agent of the Somerset County Park Commission.

Please identify the contract name, number and note Request for Information as the subject line

when submitting a request by fax or email.

2.5 Interpretations and Addenda

Respondents are expected to examine the RFP with care and observe all its requirements. All

questions about the meaning or intent of this RFP, all interpretations and clarifications

considered necessary by the owner’s representative in response to such comments and

questions will be issued by Addenda mailed or delivered to all parties recorded as having

received the RFP package. Only comments and questions responded to by formal written

Addenda will be binding. Oral interpretations, statements or clarifications are without legal

effect.

2.6 Quantities of Estimate

Wherever the estimated quantities of work to be done are shown in any section of this RFP,

including the Proposal Cost Form, they are given for use in comparing proposals. The owner

especially reserves the right (except as herein otherwise specifically limited) to increase or

diminish the quantities as may be deemed reasonably necessary or desirable by the owner to

complete the work detailed by the contract. Such increase or diminution shall in no way violate

this contract, nor shall any such increase or diminution give cause for claims or liability for

damages.

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2.7 Cost Liability and Additional Costs

The owner assumes no responsibility and liability for costs incurred by the Respondents prior to

the issuance of an agreement. The liability of the owner shall be limited to the terms and

conditions of the contract.

Respondents will assume responsibility for all costs not stated in their proposals. All unit rates

either stated in the proposal or used as a basis for its pricing are required to be all-inclusive.

Additional charges, unless incurred for additional work performed by request of the owner as

noted in 2.6, are not to be billed and will not be paid.

2.8 Statutory and Other Requirements

2.8.1 Compliance with Laws

Any contract entered into between the contractor and the owner must be in accordance with

and subject to compliance by both parties with the New Jersey Local Public Contracts Law. The

contractor must agree to comply with the non-discrimination provisions and all other laws and

regulations applicable to the performance of services there under. The respondent shall sign

and acknowledge such forms and certificates as may be required by this section.

2.8.2 MANDATORY EEO/AFFIRMATIVE ACTION EVIDENCE – N.J.S.A. 10:5-31 et seq.

and N.J.A.C. 17-27 et seq.

No firm may be issued a contract unless it complies with the affirmative action provisions of

N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1 et seq. as administered by the Division of

Purchase & Property Contract Compliance and Audit Unit (Division) and provided below. The

contract will include the language included as attachment A in this specification.

1. Goods, Professional Services and Service Contracts

Each contractor shall submit to the public agency, after notification of award but prior to

execution of a goods and services contract, one of the following three documents:

i. A Letter of Federal Approval indicating that the vendor is under an existing federally

approved or sanctioned affirmative action program. A copy of the letter must be

provided by the vendor to the Public Agency and Division. This approval letter is valid

for one year from the date of issuance.

ii. A Certificate of Employee Information Report (hereafter “Certificate”), issued in

accordance with N.J.A.C. 17:27 et seq. The vendor must provide a copy of the

Certificate to the Public Agency as evidence of its compliance with the regulations. The

Certificate represents the review and approval of the vendor’s Employee Information

Report, Form AA-302 by the Division

iii. The successful respondent shall complete an Initial Employee Report, Form AA-302 and

submit it to the Division with a check or money order for $150.00 made payable to

“Treasurer, State of New Jersey" www.state.nj.us/treasury/contract_compliance

2.8.3 Americans with Disabilities Act of 1990 - 42 U.S.C. S121 01 et seq.

Discrimination on the basis of disability in contracting for the delivery of services is prohibited.

Respondents are required to read American with Disabilities language that is part of the

documents attached hereto and agree that the provisions of Title II of the Act are made part of

the contract. The contractor is obligated to comply with the Act and hold the owner harmless.

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2.8.4 Ownership Disclosure - N.J.S.A. 52:25-24.2 (P.L. 1977 c.33)

In accordance with N.J.S.A. 52:25-24.2, no corporation, partnership, limited partnership,

limited liability corporation, limited liability partnership, Subchapter S corporation or sole

proprietorship, shall be awarded a contract, unless prior to the receipt of the RFP response/bid

or accompanying the RFP response/bid of the corporation, partnership, limited partnership,

limited liability corporation, limited liability partnership, subchapter S corporation or sole

proprietorship, there is submitted to the Somerset County Park Commission a statement setting

forth the names and addresses of all stockholders who own 10% or more of the stock, of any

class or of all individual partners who own a 10% or greater interest in the corporation,

partnership, limited partnership, limited liability corporation, limited liability partnership,

Subchapter S corporation or sole proprietorship. If one or more such stockholder or partner is

itself a corporation or partnership, the stockholders holding 10% or more of that corporation’s

stock, or the individual partners owning 10% or greater interest in that partnership, as the case

may be, shall also be listed. The disclosure shall be continued until names and addresses of

every non-corporate stockholder and individual partner, exceeding the 10% ownership criteria

established in this act has been listed. The form shall be signed and submitted with the RFP

proposal/bid whether or not a stockholder or partner owns less than 10% of the business

submitting the RFP proposal/bid. Failure to comply requires mandatory rejection of the RFP

proposal/bid. The Respondent shall complete and submit the form of statement that is included

in this RFP.

2.8.5 Non-Collusion Affidavit - N.J.S.A. 52:34-15

The Non-Collusion Affidavit, which is part of this RFP, shall be properly executed and submitted

with the RFP response.

2.8.6 Proof of N.J. Business Registration Certificate - N.J.S.A. 52:32-44

Pursuant to N.J.S.A. 52:32-44, Somerset County (“Contracting Agency”) is prohibited from

entering into a contract with an entity unless the bidder/proposer/contractor, and each

subcontractor that is required by law to be named in a bid/proposal/contract has a valid

Business Registration Certificate on file with the Division of Revenue and Enterprise Services

within the Department of the Treasury.

Prior to contract award or authorization, the contractor shall provide the Contracting Agency

with its proof of business registration and that of any named subcontractor(s).

Subcontractors named in a bid or proposal shall provide proof of business registration to the

bidder, who in turn, shall provide it to the Contracting Agency prior to the time of contract,

purchase order, or other contracting document is awarded or authorized.

During the course of contract performance:

(1) The contractor shall not enter into a contract with a subcontractor unless the

subcontractor first provides the contractor with a valid proof of business registration.

(2) The contractor shall maintain and submit to the Contracting Agency a list of

subcontractors and their addresses that may be updated from time to time.

(3) The contractor and any subcontractor providing goods or performing services under the

contract, and each of their affiliates, shall collect and remit to the Director of the

Division of Taxation in the Department of Treasury, the use tax due pursuant to the

Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal

property delivered in the State. Any questions in this regard can be directed to the

Division of Taxation at (609) 292-6400. Form NJ-REG can be filed online at

www.state.nj.us/treasury/revenue/busregcert.shtml.

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