Project Information

Bid Title

ITB 26-261639/AB DOOR REPAIR, REPLACEMENT AND HARDWARE

Issuing Agency

City of Hampton

Location

Virginia

Published Date

Nov 12, 2025

Closing Date

Dec 9, 2025

Government Level

State & Local

Status

Closed

Ref. #

26-261639

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	26-261639
Bid Title:	ITB 26-261639/AB DOOR REPAIR, REPLACEMENT AND HARDWARE
Category:	Entity: Schools
Status:	Open

Description: THE SCHOOL BOARD OF HAMPTON CITY SCHOOLS (HCS) OF HAMPTON, VIRGINIA IS SEEKING BIDS FROM RESPONSIBLE AND RESPONSIVE BIDDERS FOR DOOR REPAIR, DOOR REPLACEMENT, AND DOOR HARDWARE FOR INTERIOR AND EXTERIOR DOORS ON AN ON-CALL AS NEEDED BASIS. Publication Date/Time: 11/11/2025 11:00 AM Closing Date/Time: 12/9/2025 1:00 PM Pre-bid Meeting: N/A Contact Person: ALICIA BROWN, SENIOR BUYER [email protected] 757-727-2196 Related Documents: ITB 26-261639/AB DOOR REPAIR, REPLACEMENT & HARDWARE

Attachment Preview

INVITATION TO BID

GOODS AND SERVICES

City of Hampton

ISSUING OFFICE:

Consolidated Procurement Division

1 Franklin Street, Suite 345

Hampton, VA 23669

Telephone: (757) 727-2200

Fax: (757)727-2207

DATE: NOVEMBER 11, 2025

Attention of Bidder is Directed to Section

2.2-4367 to 2.2-4377 Code of Virginia

(Ethics in Public Contracting)

SEALED BIDS will be received in the Issuing Office or via DemandStar (www.demandstar.com) until

Opening Date and Opening Time as specified in this solicitation including any addenda issued by this

office. Bids received by telephone, email, facsimile, or any other means of electronic transfer

will not be accepted. The School Board of the City of Hampton is not responsible for late delivery by

U.S. Postal mail or other couriers. All inquiries for information regarding this Invitation to Bid are to be

directed to the Issuing Office as defined herein.

COMMODITY: Door Installation, Maintenance, and Repair

NIGP CODE: 91014, 91015

PLEASE FILL IN OFFEROR’S NAME & ADDRESS

IN THE SPACES PROVIDED BELOW:

THIS IS NOT AN ORDER

__________________________________________

__________________________________

__________________________________

ITB ITEM NO.

26-261639/AB

PROCUREMENT OFFICER

ALICIA BROWN

SENIOR BUYER

OPENING DATE

DECEMBER 9, 2025

OPENING TIME

1:00 P.M.

PREBID CONFERENCE

DATE:

TIME:

THE SCHOOL BOARD OF THE CITY OF HAMPTON HEREAFTER REFERRED TO AS “HCS”, RESERVES

THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY

INFORMALITIES IN THE BIDDING PROCESS. FURTHER, HCS RESERVES THE RIGHT TO ENTER INTO

ANY CONTRACT DEEMED TO BE IN ITS BEST INTEREST. THE ENTIRE CONTENTS OF THE

INVITATION TO BID, ANY ADDENDA, BIDDERS RESPONSE AND ANY CHANGE ORDERS SHALL BE

INCORPORATED BY REFERENCE INTO ANY RESULTING CONTRACT.

HCS DOES NOT DISCRIMINATE AGAINST FAITH-BASED ORGANIZATIONS.

The School Board of Hampton City Schools (HCS) of Hampton, VA is seeking bids from responsible and responsive

bidders for door repair, door replacement and door hardware for interior and exterior doors on an on-call as needed

basis.

ACKNOWLEDGE RECEIPT OF ADDENDUM: #1____ #2____ #3____ #4____ (Please Initial)

__________________________________________________________________________________________________________

THE SCHOOL BOARD OF THE CITY OF HAMPTON CANNOT LEGALLY AGREE TO ANY CLAUSE INDEMNIFYING THE CONTRACTOR FROM

ANY DAMAGES ARISING OUT OF THE CONTRACT OR HOLDING THE CONTRACTOR HARMLESS. THE SUBMISSION OF A BID

CONSTITUTES AN AGREEMENT BY THE CONTRACTOR NOT TO REQUEST SUCH LANGUAGE IN THE RESULTING CONTRACT. IN

COMPLIANCE WITH THIS SOLICITATION AND TO ALL THE CONDITIONS IMPOSED HEREIN, THE UNDERSIGNED AGREES TO PERFORM

ANY CONTRACT AWARDED AS A RESULT OF THIS SOLICITATION. THE FOLLOWING SECTION SHALL BE SIGNED BY AN AGENT

AUTHORIZED TO BIND THE COMPANY. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION.

Authorized Agent:

___________________

Email Address

_______________________________________________

Signature

________________________ ____________________

Telephone Number

Fax Number

______________________

Type or Print Name

______________________

Company FEI/FIN#

ITB 26-261639/AB

Page 1 of 33

ENCLOSURES

ANTI-COLLUSION/NONDISCRIMINATION/DRUG-FREE WORKPLACE REQUIREMENTS

ANTI-COLLUSION CLAUSE:

IN THE PREPARATION AND SUBMISSION OF THIS PROPOSAL, SAID BIDDER DID NOT EITHER DIRECTLY OR INDIRECTLY ENTER INTO

ANY COMBINATION OR ARRANGEMENT WITH ANY PERSON, FIRM OR CORPORATION, OR ENTER INTO ANY AGREEMENT, PARTICIPATE

IN ANY COLLUSION, OR OTHERWISE TAKE ANY ACTION IN VIOLATION OF THE SHERMAN ACT (15 U.S.C. SECTION 1), SECTIONS 59.1-9.1

THROUGH 59.1-9.17 OR SECTIONS 59.1-68.6 THROUGH 59.1-68.8 OF THE CODE OF VIRGINIA.

THE UNDERSIGNED BIDDER HEREBY CERTIFIES THAT THIS AGREEMENT, OR ANY CLAIMS RESULTING THEREFROM, IS NOT THE

RESULT OF, OR AFFECTED BY, ANY ACT OF COLLUSION WITH, OR ANY ACT OF, ANOTHER PERSON OR PERSONS, FIRM OR

CORPORATION ENGAGED IN THE SAME LINE OF BUSINESS OR COMMERCE; AND, THAT NO PERSON ACTING FOR, OR EMPLOYED BY,

CITY HAS AN INTEREST IN, OR IS CONCERNED WITH, THIS PROPOSAL; AND, THAT NO PERSON OR PERSONS, FIRM OR CORPORATION

OTHER THAN THE UNDERSIGNED, HAVE, OR ARE, INTERESTED IN THIS PROPOSAL.

DRUG-FREE WORKPLACE:

DURING THE PERFORMANCE OF THIS CONTRACT, THE SUCCESSFUL BIDDER AGREES TO (I) PROVIDE A DRUG-FREE WORKPLACE FOR

THE SUCCESSFUL BIDDER'S EMPLOYEES; (II) POST IN CONSPICUOUS PLACES, AVAILABLE TO EMPLOYEES AND APPLICANTS FOR

EMPLOYMENT, A STATEMENT NOTIFYING EMPLOYEES THAT THE UNLAWFUL MANUFACTURE, SALE, DISTRIBUTION, DISPENSATION,

POSSESSION, OR USE OF A CONTROLLED SUBSTANCE OR MARIJUANA IS PROHIBITED IN THE SUCCESSFUL OFFEROR'S WORKPLACE

AND SPECIFYING THE ACTIONS THAT WILL BE TAKEN AGAINST EMPLOYEES FOR VIOLATIONS OF SUCH PROHIBITION; (III) STATE IN ALL

SOLICITATIONS OR ADVERTISEMENTS FOR EMPLOYEES PLACED BY OR ON BEHALF OF THE SUCCESSFUL OFFEROR THAT THE

SUCCESSFUL OFFEROR MAINTAINS A DRUG-FREE WORKPLACE; AND (IV) INCLUDE THE PROVISIONS OF THE FOREGOING CLAUSES IN

EVERY SUBCONTRACT OR PURCHASE ORDER OF OVER $10,000, SO THAT THE PROVISIONS WILL BE BINDING UPON EACH

SUSUCCESSFUL OFFEROR OR VENDOR.

FOR THE PURPOSE OF THIS SECTION, "DRUG-FREE WORKPLACE" MEANS A SITE FOR THE PERFORMANCE OR WORK DONE IN

CONNECTION WITH A SPECIFIC CONTRACT AWARDED TO A SUCCESSFUL OFFEROR IN ACCORDANCE WITH FEDERAL LAW, THE

EMPLOYEES OF WHOM ARE PROHIBITED FROM ENGAGING IN THE UNLAWFUL MANUFACTURE, SALE, DISTRIBUTION, DISPENSATION,

POSSESSION OR USE OF ANY CONTROLLED SUBSTANCE OR MARIJUANA DURING THE PERFORMANCE OF THE CONTRACT.

EMPLOYMENT DISCRIMINATION BY THE SUCESSFUL OFFEROR SHALL BE PROHIBITED:

1. DURING THE PERFORMANCE OF THIS CONTRACT, THE SUCCESSFUL BIDDER AGREES AS FOLLOWS:

a THE BIDDER, SHALL NOT DISCRIMINATE AGAINST ANY EMPLOYEE OR APPLICANT FOR EMPLOYMENT BECAUSE OF RACE,

RELIGION, COLOR, SEX, NATIONAL ORIGIN, AGE, DISABILITY, OR ANY OTHER BASIS PROHIBITED BY STATE LAW RELATING TO

DISCRIMINATION IN EMPLOYMENT, EXCEPT WHERE THERE IS A BONA FIDE OCCUPATIONAL QUALIFICATION REASONABLY

NECESSARY TO THE NORMAL OPERATION OF THE SUCCESSFUL OFFEROR. THE SUCCESSFUL BIDDER AGREES TO POST IN

CONSPICUOUS PLACES, AVAILABLE TO EMPLOYEES AND APPLICANTS FOR EMPLOYMENT, NOTICES SETTING FORTH THE

PROVISIONS OF THIS NONDISCRIMINATION CLAUSE.

b. THE SUCCESSFUL BIDDER, IN ALL SOLICITATIONS OR ADVERTISEMENTS FOR EMPLOYEES PLACED BY OR ON BEHALF OF THE

SUCCESSFUL BIDDER, SHALL STATE THAT SUCH SUCCESSFUL BIDDER IS AN EQUAL OPPORTUNITY EMPLOYER.

c. NOTICES, ADVERTISEMENTS, AND SOLICITATIONS PLACED IN ACCORDANCE WITH FEDERAL LAW, RULE OR REGULATION

SHALL BE DEEMED SUFFICIENT FOR THE PURPOSE OF MEETING THE REQUIREMENTS OF THIS SECTION.

2. THE SUCCESSFUL BIDDER WILL INCLUDE THE PROVISIONS OF THE FOREGOING PARAGRAPHS A, B, AND C IN EVERY

SUBCONTRACT OR PURCHASE ORDER OF OVER $10,000, SO THAT THE PROVISIONS WILL BE BINDING UPON EACH

SUBCONTRACTOR OR VENDOR.

Name and Address of BIDDER:

Date:

_____ Authorized Signature__________________________

Printed Name:___________________________Title:____________________________

Phone Number:__________________________ Fax Number:_____________________

Email Address:__________________________________________________________

Federal Tax Identification Number/Social Security Number: ________________________________

Is Bidder a "minority" business?  Yes  No

If yes, please indicate the "minority" classification below:

 African American  Hispanic American  American Indian  Eskimo  Asian American  Aleut  Other; Please Explain:

Is Offeror Woman Owned?  Yes  No

Is Offeror a Small Business?  Yes  No

Is Offeror a Faith-Based Organization?  Yes  No

ITB 26-261639/AB

Page 2 of 33

Scope of Work

The School Board of the City of Hampton (HCS) is seeking bids to establish a contract(s) for door repair, door

replacement, and door hardware supplies for interior and exterior doors on an on-call as needed basis. The

contractor(s) shall provide all necessary labor, equipment, materials, hardware, and supplies to perform the

work.

Specifications

The following specifications are not all-inclusive:

1. Flush Hollow Metal Doors: All metal doors shall be 1 ¾”, grade 3, 16 gauge and galvanized doors. Doors shall

be fabricated with continuous rigid vertical reinforcing member, electrically welded to face sheets. Joints at

vertical edges shall be continuously welded and finished. All doors shall be fabricated to fit existing frame

opening sizes and sized to accommodate continuous hinged as specified. The use of filler plated for hinges and

lock edges or face cutouts will not be accepted. Doors shall be primed painted.

2. Hinges: All doors shall be hung on continuous hinges unless specified otherwise. All continuous hinges shall

be either half surface or full mortise type. Full surface hinges will not be acceptable. Where existing frame

opening with sizes that do not vary more than 1/16”, half surface geared hinges must be utilized to allow for

adjustment of the door in the existing frame so as to maintain the correct lock style clearance.

3. Panic Devices: Panic devices shall be restricted to Von Duprin 99 series rim panic devices. No substitutes

allowed. All devices will be with pull handle trim and allen wrench (dog down).

4. Closer: Closer shall be restricted to LCN model 4040Xxp.

5. Lock Cylinder: Lock Cylinders must be able to accept Schlage IC core.

6. Door Hardware Installation: All door hardware shall be installed with through bolts or drilled and tapped into

reinforcement plates.

7. Replacement Frames: All multiple door bank replacement frames shall be 14 gauge steel, fully welded and

reinforced to accept door hardware. Frame face and depth dimensions shall be as specified in material list.

Frames shall be primed painted. All single door replacement frames shall be 16 gauge hollow metal with sub

frame 5 ¾” depth or better.

8. Exterior Doors: All exterior doors should be replaced with hollow metal doors.

9. Interior Doors: Masonite Sliced Red Oak Clear Finish, 1 ¾”, 5 ply, particle core, pre-machined for hardware.

10. Glass and Glazing: Lites shall be 3”X24” glazed with ¼” clear laminated or ¼” clear tempered in panted metal

frame.

11. Finish: All hardware shall be number 626 satin finish unless otherwise specified.

12. The contractor(s) shall provide all necessary labor, equipment, materials, hardware, and supplies to perform the

work.

13. All work shall be performed during normal business hours. Normal business hours are Monday through Friday,

7:00A.M. to 5:00P.M.

14. Damage caused by the contractor(s) as a result of work performed under this contract shall be repaired by the

contractor at the contractor’s expense. Exceptions to this will be considered on a case-by-case basis.

15. Use of tobacco products, alcohol, or illegal drugs are prohibited on HCS property. Contractor’s employees shall

exit or be removed from the property upon discovery of such use and not be allowed back on the property for

the duration of that particular project.

16. Separate task order will be issued for each project.

ITB 26-261639/AB

Page 3 of 33

Special Instructions to Bidders

A. Definitions:

1. Issuing Office

Wherever used in this Invitation to Bid, Issuing Office will be:

Alicia Brown, Senior Buyer

Consolidated Procurement Division

Community, Municipal Services/Education

1 Franklin Street, Suite 345

Hampton, VA 23669

Phone: (757) 727-2196

Email: alicia.brown@hampton.gov

2. HCS Contract Administrator

Wherever used in this Invitation to Bid and for purposes of any notices under this contract, HCS

Contract Administrator will be:

Dr. Daniel Bowling, Chief Operations Officer

Hampton City Schools Operations and Maintenance

2113 Woodmansee Drive

Hampton, VA 23669

Phone : 757-870-5123

Email : dbowling@hampton.k12.va.us

B. Questions:

Bidders must submit questions regarding this Invitation to Bid in writing to the Issuing Office via email to:

alicia.brown@hampton.gov no later than November 25, 2025 at 3:30 P.M. EST. Necessary replies will be

issued to all bidders as addenda that shall become part of the contract documents. Oral instructions do not

form a part of the bid documents.

Bidder is responsible for checking the Hampton Procurement web site at www.hampton.gov/bids-contracts

or the eVA website at www.eva.virginia.gov prior to bid opening to secure any addenda issued for this ITB.

C. Late Submissions, Modifications, and Withdrawal of Bid:

Bidders are responsible for submitting bids, and any modifications or withdrawals, so as to reach the Issuing

Office designated in the ITB by the time specified in the ITB.

Any bid, modification, or withdrawal received at the Issuing Office designated in the ITB after the exact time

specified for receipt of bids shall be considered "late" and will not be considered unless there is acceptable

evidence to establish that it was received at the Issuing Office and was under the control of HCS prior to the

time set for receipt of bids.

Acceptable evidence to establish the time of receipt at the Issuing Office includes the time/date stamp of

that office on the bid wrapper, other documentary evidence of receipt maintained by the office, or oral

testimony or statements of Consolidated Procurement Division personnel.

If an emergency or unanticipated event interrupts normal HCS processes so that bids cannot be received at

the Issuing Office by the exact time specified in the ITB and urgent HCS requirements preclude

modifications to the ITB, the time specified for receipt of bids will be deemed to be extended to the same

time of day specified in the solicitation on the first work day on which normal City processes resume.

Bids may be withdrawn by written notice received at any time before the exact time set for receipt of bids. A

bid may be withdrawn in person by a Bidder or its authorized representative if, before the exact time set for

ITB 26-261639/AB

Page 4 of 33

receipt of bids, the identity of the person requesting withdrawal is established, a formal written request to

withdraw the Bid is submitted on the firm’s letterhead, and the person signs a receipt for the bid.

D. Preparation of Bids:

To be considered for award, a bid must comply in all material respects with the ITB. Bidders are expected

to examine the drawings, specifications, and all instructions in this ITB. Failure to do so will be at the

Bidder's own risk.

Each Bidder shall furnish the information required by the solicitation. The Bidder is expected to:

• Sign the bid and print or type its name and address on the cover of the ITB;

• Sign the ANTICOLLUSION/NON-DISCRIMINATION on page 2 of this ITB and complete all other

information requested on the same page;

• Complete the Pricing Sheet requested in the ITB;

• Changes must be initialed by the authorized Agent signing the bid. In case of discrepancy between a

unit price and an extended price, the unit price shall govern as the correct price.

• Complete all applicable Attachments (i.e. A, B, C, etc.)

Bids for supplies or services other than those specified will not be considered unless authorized by the

solicitation.

Bidders must state a definite time for delivery of supplies or for performance of services, unless otherwise

specified in the solicitation. Time, if stated as a number of days, will be interpreted to include Saturdays,

Sundays, and holidays.

• Acknowledge Addenda on page 1 of this solicitation.

E. Descriptive Literature:

"Descriptive literature," as used in this provision, means information furnished by a Bidder, such as cuts,

illustrations, drawings, and brochures that shows a product's characteristics or construction or explains its

operation. The term includes only that information required to evaluate the acceptability of the product and

excludes other information for operating or maintaining the product.

Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product

offered that are specified elsewhere in the solicitation and pertain to significant elements including, but not

limited to:

• Design;

• Materials;

• Components;

• Performance characteristics; and

• Methods of manufacture, assembly, construction, or operation.

• Descriptive literature, required elsewhere in this solicitation, must be:

• Identified to show the item(s) of the offer to which it applies; and

• Received by the time specified in this solicitation.

• If the Bidder fails to submit required descriptive literature on time with the Bid submittal, HCS may reject

the bid.

If the descriptive literature fails to show that the product offered conforms to the requirements of the

solicitation, HCS will reject the bid.

F. Bid Submittal Requirements:

Bids must be submitted utilizing the following requirements:

• Bids shall be placed in a sealed envelope or package, and the envelope or package labeled with the

Invitation for Bid's item number and the name and address of the Bidder. Submit the original bid.

Bidders are encouraged to submit bids on recycled paper and to use one-sided copying.

• Bidders may also submit bids via DemandStar (www.demandstar.com) until Closing Date and

Closing Time as specified in this solicitation including any addenda issued by this office.

• All bids shall be received and time stamped in the Issuing Office no later than the Closing Date and

Time shown on the cover page of this Invitation to Bid. Any bid received after the specified date

and time (time stamped 1:01 p.m. or later) shall not be considered and shall be returned unopened

to Bidder.

• Bids received by telephone, telegraph, email, or facsimile shall not be accepted.

• Bids must include all elements noted in the Bid Preparation paragraph above.

ITB 26-261639/AB

Page 5 of 33

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238290Other Building Equipment Contractors
• NAICS 238350Finish Carpentry Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.