Project Information

Bid Title

Computer Devices

Issuing Agency

Hillsborough County Public Schools

Location

Florida

Published Date

Sep 9, 2026

Closing Date

Oct 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

26376-RFP-DST

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Hillsborough County Public Schools

Status
Active

Fiscal Year
2026

Primary Contact
Erika James

Title
Computer Devices

Secondary Contact
Ronalda Emerson

Number
26376-RFP-DST

Tertiary Contact
Tiffanie Cason

Type
Request for Proposal

Department
Information Technology

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services

HCPS proposes to contract with the highest-ranked Proposer(s) to:

Assist HCPS in establishing stable and predictable costs for acquiring, configuring, deploying, supporting, and maintaining a sustainable refresh cycle for laptop and desktop computing devices used by students and employees. HCPS intends to award primary and secondary Contractors to support District requirements when differences in price, delivery, product availability, technical suitability, or service capability affect an order.

For purposes of this RFP, laptop and desktop devices include Windows laptops, Windows desktops, Chromebooks, all-in-one computers, and specialized configurations for instructional, administrative, CTE, engineering, creative, gaming, and other approved District programs. HCPS may purchase any combination of device categories during the Agreement term and does not guarantee a minimum quantity for any category. Specifications are for the most ordered configurations and a percent off non-standard devices and accessories must be included.

Dates(All times are listed as EST )

Broadcast Date
9/9/2026 4:00 PM EST

Question End Date
9/23/2026 12:00 PM EST

Sample Due Date

Due Date
10/7/2026 5:00 PM EST

Bid Opening Date

Question End Date Reminder Notification
2 Day(s)

Sample Due Date Reminder Notification
0 Day(s)

Due Date Reminder Notification
2 Day(s)

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 7

Type	Name	Description	File Type
Request for Proposal	26376RFPDST Computer Devices.pdf	Request for Proposal	PDF
Attachment	26376 Price Sheet.xlsx	Price Sheet	Excel
Attachment	26376 Device Age and Location.xlsx	Device Age and Location	Excel
All Bid Types	Federal Funding.pdf	Federal Funding	PDF
All Bid Types	CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT.pdf	CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT	PDF
All Bid Types	Vendor Registration Form 07.10.25.pdf	Vendor Registration/Substitute W-9	PDF
All Bid Types	STATEMENT OF NO BID.pdf	Statement of No Bid	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 3

Question	Date Asked	Answer	Date Answered
Will there be a set up front purchase amount? and then as needed following?	9/9/2026 4:22:26 PM
Can the vendor bid only on the ADP portion of the RFP and place a no bid on the device portion?	9/9/2026 4:48:34 PM
As HCPS implements the device refresh cycles contemplated under this RFP, will the District also require services for the equipment being replaced, including trade-in, asset recovery, secure data sanitization/destruction, remarketing, electronics recycling, transportation, or final disposition? If so, will HCPS consider these services as an optional component of this solicitation, or will retired-device disposition be handled under a separate solicitation or existing contract?	9/9/2026 4:54:58 PM

Commodity Codes

Total: 26

Code	Description
[967-28]	Computer Hardware and Software Manufacturing Services
[939-21]	Computers, Data Processing Equipment and Accessories (Not Word Processing Equipment), Maintenance and Repair
[984-23]	Computers, Micro, Rental or Lease
[984-26]	Computers, Mini and Mainframe, Rental or Lease
[204-54]	Microcomputers, Handheld, Laptop, and Notebook
[204-53]	Microcomputers, Desktop or Tower based
[204-55]	Microcomputers, Multi-Processor
[205-53]	Microcomputers, Desktop or Tower based, Environmentally Certified Products
[205-54]	Microcomputers, Handheld, Laptop, and Notebook, Environmentally Certified Products
[205-55]	Microcomputers, Multi-Processor, Environmentally Certified Products
[206-25]	Computer Systems, Digital
[918-28]	Computer Hardware Consulting
[918-30]	Computer Network Consulting
[939-21]	Computers, Data Processing Equipment and Accessories (Not Word Processing Equipment), Maintenance and Repair
[958-23]	Computer Management Services
[967-28]	Computer Hardware and Software Manufacturing Services
[984-30]	Computer Accessories (Not Otherwise Classified) Rental or Lease: CRT Holders, Forms Tractors, Wrist Supports, etc.
[203-91]	Tools, Computer, Environmentally Certified Products
[204-55]	Microcomputers, Multi-Processor
[204-82]	Printers, Microcomputer (Not Otherwise Classified)
[206-78]	Printers, Mainframe Computer (Not Otherwise Classified)
[917-67]	Maintenance and Repair, Computer Equipment, CIS
[917-68]	Maintenance and Repair, Computer Software, CIS
[967-37]	Electrical and Electronic Products (Incl. Computers and Peripherals)
[984-60]	Printers and Plotters, Computer (All Types), Rental or Lease
[985-74]	Software, Computer, Rental or Lease

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 334111Electronic Computer Manufacturing
• NAICS 541519Other Computer Related Services

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