Project Information

Bid Title

CITY WIDE PROPANE FUEL & TANKS

Issuing Agency

City of Saginaw

Location

Michigan

Published Date

Apr 27, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

P2123-27

Original Source

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Bid Documents

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Project Description

Bid Number:	P2123-27
Bid Title:	CITY WIDE PROPANE FUEL & TANKS
Category:	General Bids
Status:	Open

Description: The City of Saginaw is soliciting Sealed Bid Proposals for city-wide propane fuel and propane tanks with specifications as shown in bid document. Publication Date/Time: 4/27/2026 12:00 AM Closing Date/Time: 5/12/2026 3:00 PM Related Documents: P2123-27 City Wide Propane Fuel and Tanks (PDF)

Attachment Preview

DATE: APRIL 27, 2026

REQUEST FOR SEALED BID PROPOSAL

CITY OF SAGINAW- CITY HALL

PURCHASING OFFICE

1315 S. WASHINGTON AVENUE, ROOM #105

SAGINAW, MICHIGAN 48601

PHONE: (989) 759-1430

SEALED BID: P2123-27

TITLE: CITY-WIDE PROPANE FUEL & TANKS

DUE BY: MAY 12, 2026, AT 3:00 PM

The City of Saginaw is soliciting Sealed Bid Proposals for city-wide propane fuel and propane tanks with

specifications as shown in bid document. Bids must be received in the Purchasing Office prior to 3:00 PM on

the due date to be considered.

The city reserves the right to split said bid to our best benefit.

-------------------------------------------------------------------------------------------------------------------------------------------------------

The City of Saginaw does not accept sealed bid proposals via fax or email. Bid documents are available for

download on the City of Saginaw’s web site, www.saginaw-mi.com, under ‘Commercial Bids’.

‘All or None’ means bidders are required to submit pricing for all years and/or all items requested. Any

proposal submitted that does not meet this requirement may be disqualified. If said bid is not listed as ‘All or

None’, the City reserves the right to split said bid to our best benefit.

‘No Substitutions’ means bidders are required to submit pricing for goods/materials as noted in specifications.

If the bid does not include no substitutions language, the respective bidder can submit pricing for a substitution

and/or alternate. You must identify the brand, model, part number, etc., method or process. Bidders may

include supporting documents. The City reserves the right to determine equivalent.

Page 1 of 9

1ST YEAR COST: 7/1/26 – 6/30/27 (FY27)

COST/GAL

TOTAL COST

1) 3,000 GAL. PROPANE FUEL FOR 500 GALLON STORAGE

TANK TO BE REFILLED ON AN “AS NEEDED” BASIS

REMOTELY MONITORED BUY YOUR COMPANY

BETWEEN OCTOBER 2026 THROUGH APRIL 2027 AT

GREEN POINT NATURE CENTER

$_________ $___________

2) 1 EA.

COST OF DELIVERY TO REPLACE ANOTHER

VENDOR’S TANK WITH A NEW TANK FOR FILLING

$___________

3) 1,000 GAL. PROPANE FUEL FOR 500 GALLON STORAGE

TANKS TO BE REFILLED ON AN “AS NEEDED” BASIS

REMOTELY MONITORED BUY YOUR COMPANY

BETWEEN OCTOBER 2026 THROUGH APRIL 2027 AT

OAKWOOD CEMETERY

$_________ $___________

4) 1 EA.

COST OF DELIVERY TO REPLACE ANOTHER

VENDOR’S TANK WITH NEW TANK FOR FILLING

$___________

5) 1,000 GAL. PROPANE FUEL FOR 500 GALLON STORAGE

TANKS TO BE REFILLED ON AN “AS NEEDED” BASIS

REMOTELY MONITORED BUT YOUR COMPANY

BETWEEN OCTOBER 2026 THROUGH APRIL 2027 AT

FOREST LAWN CEMETERY

$_________ $___________

6) 1 EA.

COST OF DELIVERY TO REPLACE ANOTHER

VENDOR’S TANK WITH NEW TANK FOR FILLING

$___________

7) 500 GAL.

PROPANE FUEL FOR 500 GALLON STORAGE

TANK TO BE REFILLED ON AN “AS NEEDED” BASIS

APPROXIMATELY 2 TIMES PER YEAR BETWEEN

OCTOBER 2026 THROUGH APRIL 2027 AT

FIRE TRAINING FACILITY

$_________ $___________

8) 1 EA.

COST OF DELIVERY TO REPLACE ANOTHER

VENDOR’S TANK WITH NEW TANK FOR FILLING

$___________

TOTAL 1ST YEAR COST

$___________

Page 2 of 9

2ND YEAR COST: 7/1/27 – 6/30/28 (FY28)

COST/GAL

TOTAL COST

1) 3,000 GAL. PROPANE FUEL FOR 500 GALLON STORAGE

TANK TO BE REFILLED ON AN “AS NEEDED” BASIS

REMOTELY MONITORED BUY YOUR COMPANY

BETWEEN OCTOBER 2027 THROUGH APRIL 2028 AT

GREEN POINT NATURE CENTER

$_________ $___________

2) 1 EA. COST OF DELIVERY TO REPLACE ANOTHER

VENDOR’S TANK WITH A NEW TANK FOR FILLING

$___________

3) 1,000 GAL. PROPANE FUEL FOR 500 GALLON STORAGE

TANKS TO BE REFILLED ON AN “AS NEEDED” BASIS

REMOTELY MONITORED BUY YOUR COMPANY

BETWEEN OCTOBER 2027 THROUGH APRIL 2028 AT

OAKWOOD CEMETERY

$_________ $___________

4) 1 EA.

COST OF DELIVERY TO REPLACE ANOTHER

VENDOR’S TANK WITH NEW TANK FOR FILLING

$___________

5) 1,000 GAL. PROPANE FUEL FOR 500 GALLON STORAGE

TANKS TO BE REFILLED ON AN “AS NEEDED” BASIS

REMOTELY MONITORED BUT YOUR COMPANY

BETWEEN OCTOBER 2027 THROUGH APRIL 2028 AT

FOREST LAWN CEMETERY

$_________ $___________

6) 1 EA.

COST OF DELIVERY TO REPLACE ANOTHER

VENDOR’S TANK WITH NEW TANK FOR FILLING

$___________

7) 500 GAL.

PROPANE FUEL FOR 500 GALLON STORAGE

TANK TO BE REFILLED ON AN “AS NEEDED” BASIS

APPROXIMATELY 2 TIMES PER YEAR BETWEEN

OCTOBER 2027 THROUGH APRIL 2028 AT

FIRE TRAINING FACILITY

$_________ $___________

8) 1 EA.

COST OF DELIVERY TO REPLACE ANOTHER

VENDOR’S TANK WITH NEW TANK FOR FILLING

$___________

TOTAL 2ND YEAR COST

$___________

Page 3 of 9

3RD YEAR COST: 7/1/28 – 6/30/29 (FY29)

1) 3,000 GAL. PROPANE FUEL FOR 500 GALLON STORAGE

TANK TO BE REFILLED ON AN “AS NEEDED” BASIS

REMOTELY MONITORED BUY YOUR COMPANY

BETWEEN OCTOBER 2028 THROUGH APRIL 2029 AT

GREEN POINT NATURE CENTER

2) 1 EA.

COST OF DELIVERY TO REPLACE ANOTHER

VENDOR’S TANK WITH A NEW TANK FOR FILLING

3) 1,000 GAL. PROPANE FUEL FOR 500 GALLON STORAGE

TANKS TO BE REFILLED ON AN “AS NEEDED” BASIS

REMOTELY MONITORED BUY YOUR COMPANY

BETWEEN OCTOBER 2028 THROUGH APRIL 2029 AT

OAKWOOD CEMETERY

4) 1 EA.

COST OF DELIVERY TO REPLACE ANOTHER

VENDOR’S TANK WITH NEW TANK FOR FILLING

5) 1,000 GAL. PROPANE FUEL FOR 500 GALLON STORAGE

TANKS TO BE REFILLED ON AN “AS NEEDED” BASIS

REMOTELY MONITORED BUT YOUR COMPANY

BETWEEN OCTOBER 2028 THROUGH APRIL 2029 AT

FOREST LAWN CEMETERY

6) 1 EA.

COST OF DELIVERY TO REPLACE ANOTHER

VENDOR’S TANK WITH NEW TANK FOR FILLING

7) 500 GAL.

PROPANE FUEL FOR 500 GALLON STORAGE

TANK TO BE REFILLED ON AN “AS NEEDED” BASIS

APPROXIMATELY 2 TIMES PER YEAR BETWEEN

OCTOBER 2028 THROUGH APRIL 2029 AT

FIRE TRAINING FACILITY

8) 1 EA.

COST OF DELIVERY TO REPLACE ANOTHER

VENDOR’S TANK WITH NEW TANK FOR FILLING

COST/GAL

TOTAL COST

$_________ $___________

$___________

$_________ $___________

$___________

$_________ $___________

$___________

$_________ $___________

$___________

TOTAL 3RD YEAR COST

$___________

TOTAL COST FOR ALL 3 YEARS

$___________

*QUANTITIES GIVEN ARE AN ESTIMATE ONLY AND DO NOT GUARANTEE A MAXIMUM OR MINIMUM

FOB: CITY OF SAGINAW

VARIOUS LOCATIONS

PAYMENT TERMS: _________________

DELIVERY LEAD TIME: _________________

Page 4 of 9

SHIPPING/HANDLING

All shipping and handling charges and all costs associated with the delivery, installation and/or completion of the

product or service requested must be included in your bid, including but not limited to any titles, fees, and transfer

cost.

VENDOR COMPLIANCE

The City of Saginaw requires bidders to submit documentation furnished by the Purchasing Office indicating

compliance with the Ordinance §14.33. Vendor Compliance Forms must be on file with City of Saginaw

Purchasing Office, 1315 S. Washington Ave, Room #105, Saginaw, Michigan 48601. Forms are available for

download at www.saginaw-mi.com.

EVIDENCE OF BIDDER’S QUALIFICATIONS

Bidders may be required to submit a Statement of Qualification and/or provide satisfactory evidence that they

have been regularly engaged in the business and are reasonably familiar therewith, and that they are fully

prepared with the necessary capital, materials, and machinery to complete the work or to furnish the materials

contracted for to the satisfaction of the City.

CONTRACT ASSIGNMENTS OR TRANSFERS PROHIBITED

The assignment or transfer of a contract, or of interests in the contract, are prohibited unless approved by the

City of Saginaw Purchasing Office, respective City department and City Council.

THIRD PARTY

In the event the awarded bidder uses a third-party company to provide the goods and/or services requested, the

bidder must notify the Purchasing Office before said goods are shipped and/or services provided. At that time,

the City reserves the right to accept or reject the use of a third-party. The awarded bidder shall be solely

responsible for payment to the third-party company.

AS NEEDED BASIS

The City reserves the right to request items on an ‘as needed’ basis.

INDEMNITY

The Contractor shall, at Contractor’s own expense, protect, defend, indemnify and hold harmless the City, and

its officers, employees, agents, or representatives, from and against all claims, damages, liabilities, losses and

expenses, including reasonable attorney’s fees, resulting from the acts, omissions, or negligence of the

Contractor, or any of Contractor’s officers, employees, agents, representatives, or subcontractors, in any way

connected or otherwise related to their performance or nonperformance of this Contract.

Page 5 of 9

Commodity Codes

• NAICS 424710Petroleum Bulk Stations and Terminals
• NAICS 454310Fuel Dealers

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