Project Information

Bid Title

Invitation to bid IHDA 3-2026 Boyd

Issuing Agency

City of Rock Island

Location

Illinois

Published Date

Mar 16, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

IHDA 3-2026

Original Source

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Bid Documents

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Project Description

Bid Number:	IHDA 3-2026
Bid Title:	Invitation to bid IHDA 3-2026 Boyd
Category:	Housing Programs
Status:	Open

Description: Invitation to bid windows, doors, and ADA shower located at 3600 9th Street, Rock Island. Publication Date/Time: 3/16/2026 12:00 am Closing Date/Time: 3/27/2026 2:00 pm Contact Person: Jeff Laxton Related Documents: Invitation to bid IHDA 3-2026 Boyd

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Invitation to Bid-Posted Date

Windows, Doors, ADA Shower

3600 9th Street

IDHA 3-2026

Introduction

The City of Rock Island is requesting bids from contractors for a rehabilitation project at a house located

at 816 21st Street. This City of Rock Island property will be undergoing rehabilitation using Illinois

Housing Development Authority funds to ameliorate deteriorating and deteriorated conditions. All work

shall be subject to IDHA

and Environmental Protection Agency (EPA) regulations. Contractors who are interested in this project

will need to schedule a site visit with the Linda Boyd @ 309-373-1547, prior to submitting the bid.

Sealed bids must be received on or before March 27th by 2 p.m. They shall be addressed and marked as

follows.

CED Department

Attn: Jeff Laxton

1528 3rd Avenue

Rock Island, IL 61201

ENCLOSED: 3600 9th Street Bid

Bids may be mailed or delivered in person. Late bids shall not be opened. All sealed bids shall be opened

on 3/27/2026 before 2 p.m. at City Hall in the CED Department offices. Contractors who have submitted

bids may attend but are not required to do so. A bid tabulation shall be posted online afterward. All

questions shall be directed to the Construction Officer at 309-732-2906.

Scope of Work

The bidder shall submit a project plan using the design standards below that is in compliance with all

applicable IDHA, EPA, and State of Illinois regulations as well as all local building and zoning codes. The

plan must include a clear project timeline and budget with line item costs. The contractor shall act as the

general contractor for the project using subcontractors as required. Subcontractors that will be required

should be clearly identified in the project plan.

Alternative specifications shall be considered only if they are clearly justified, cost effective, and meet

all project objectives. The contractor shall have 30 days to complete the work from the date of contract

signing. Change work orders over the course of the project are strongly discouraged.

Exterior

This project has multiple objectives with different trades required. Replace the light at the front

door with a new fixture with a motion activated sensor. Adjust the sensitivity on the sensor once its

been installed. Remove the existing front door and storm door. Install new pre-hung steel or

fiberglass door. The slab must be double bore for lock set and dead bolt. Adjustable threshold

which will be adjusted to door sweep sealing out air. Install a new aluminum screen door. Must have

self-storing screen. Must have double closure or single with a chain at the top. Door must be

adjusted to close when the exterior is shut. Remove and install new pre-hung exterior and storm

door on the rear entry. Same scope as the front door. All locket sets and deadbolts shall open with

one key. Install a weather cap on the clay chimney. This should keep the water and animals out of

the flue. Remove 7 vinyl windows from the existing openings. The bathroom window will be

removed and framed and sheathed. Install a water barrier over the sheathing. Install white break

metal over the water barrier with overlapping running horizontal keeping water infiltrations. This

shall be caulked to the stone veneering using white quad. The new windows will need to meet the

energy code requirements 2021 IECC. These windows will be double hung with locking tabs (child).

Half screen for each unit will be accepted.

Interior

Remove the existing tub in the bathroom. Rough in plumbing for a new walk in 5’ shower. In the

process of the shower rough in the vanity and the water closet will need moved to give the 30” space

required for the stool. The vanity will be changed to a wall mounted sink that will slide over to the

inside corner giving the stool the extra inches it needs to comply. The stool will need to be a new

high rise centered in the left-over space between shower and wall sink. The window framing will to

need be insulated and vaper barrier installed behind the new shower. The shower will need two

stainless steel ADA grab bars installed so back will need to be installed. The shower fixture should ne

delta single handle with a head that will also convert to a hand-held wand. The shower shall have a

masonry slush bedding under the shower base eliminating flexing in the floor pan. Shower will need

to be leveled and squared to the best ability given the conditions of the existing framing and floor.

The existing built in shelving will be removed to accommodate the new shower unit. The Wayne’s

coating and trim will need to be blended back to fixtures and walls. Primed and Painted to match

the existing color. The walls will have water board (green) rated for wet areas in place of patch work.

Patches shall be blended in with tape, mud, sanded, primed, and painted. The floor is peel and stick

tile and will need to replaced with a bathroom/kitchen flooring approved by the homeowner. In the

basement there is a gas line feeding the dryer that is missing straps that would support the piping to

the ceiling. Installs appropriate metal straps or hangers securing the line. Plumbing and building

permits are required before work begins.

Bidder Qualifications & Requirements

1. Bidders must be currently licensed with the Illinois Secretary of State, bonded, and insured.

2. Bidders must have or be able to obtain all applicable licenses and permits in addition to meeting

all local, state, and federal requirements to perform requested work.

3. Bidders must have and provide proof of General Liability, Vehicle, and Workers Compensation

Insurances and name the City of Rock Island as a Certificate Holder.

4. Bidders must own or be able to rent sufficient equipment to complete the work.

5. Contractor maybe required to supply additional plans or stamped drawings for a plan review. Which maybe

need to obtain a building permit. Which maybe need to obtain a building permit.

Preparation of Bid

Each bid must be submitted on paper and delivered in a sealed envelope. Said envelope shall be clearly

labeled with “ENCLOSED: “3600 9th Street.” The bid must clearly address all requirements as described

above. The cost of the work must be separated into line items with individual costs in addition to

providing a total project cost. Labor costs and material costs must be clearly delineated. The company

name, federal tax ID number, Duns number, contact person, email, phone number, and a date with

signature are all required as well.

Awarding Contracts

The contract shall be awarded once sealed bids are summited by the deadline and IDHA has approved

the scope of work with the selected bidder’s proposal. The lowest bid shall not automatically

guarantee that a contractor will get the work they bid on. Bids shall be reviewed for pricing, experience,

previous work history, references, State Licenses, State Registration, insurances, bonds, subcontractors,

equipment owned, equipment rented, operator experience, and financial stability. The City at its sole

discretion shall decide after a review which contractor, if any, is responsive to the invitation to bid. All

bidding and award procedures undertaken by the City in regard to this project shall be consistent with

the City’s adopted procurement procedures.

Submitted bid prices shall remain valid for 60 days after bid opening.

Bidder Responsibility

Bidders shall keep the bidding process confidential. Each bidder shall be fully acquainted with conditions

relating to the site, the scope of work, any current EPA and IDHA regulations pertaining to the work, and

restrictions associated with acceptable execution of requested work. Failure or omission of the bidder to

acquaint themselves with site conditions shall in no way relieve them of any obligation with respect to

their bid or subsequent contract.

Federal, State, and Local Reporting Compliance

The contractor shall provide financial and programmatic information as required by the City of Rock

Island to comply with all Federal, State, and local law reporting requirements. The contractor shall also

adhere to all applicable Federal, State and local regulations including but not limited to the following.

• Illinois Housing Development Authority (IDHA)

• US Environmental Protection Agency (EPA): 40 CFR 745

• US Occupational Safety and Health Administration (OSHA): 29 CFR 1926

Contact Information

The primary contact person for this project is the City’s Construction Officer.

Jeff Laxton

CED Department

1528 3rd Avenue

Rock Island, IL 61201

309-732-2906

laxton.jeff@rigov.org

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