Project Information

Bid Title

Energy Conservation/Air Quality Improvement Project

Issuing Agency

State Government of Maine

Location

Maine

Published Date

Jan 28, 2026

Closing Date

Feb 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

N/A

Original Source

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Bid Documents

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Project Description

Contracting Entity:	Yarmouth School Department
Project Title:	Energy Conservation/Air Quality Improvement Project
Project Location:	Yarmouth
Project Information:	RFQ Information Sheet
Document Number:	N/A
Due Date:	2026/02/17
Closing Time:	2:00 pm
Short Listed Firms:
Selected Firm:

Attachment Preview

JANUARY 23, 2026

Yarmouth School

Department

Request for Qualifications

for

Comprehensive Energy Efficiency Improvements

Contact:

Zachary Harding

Director of Business Services

Yarmouth School Department

101 McCartney St

Yarmouth, ME 04096

NEWSPAPER NOTICE

REQUEST FOR QUALIFICATIONS

YARMOUTH SCHOOL DEPARTMENT

ENERGY CONSERVATION/AIR QUALITY IMPROVEMENT PROJECT

Pursuant to Section 15915 of Title 20-A of the Maine Revised Statutes, Yarmouth School

Department (the “District”) requests qualifications from interested parties for an energy

conservation/air quality improvement project at District schools and facilities. Parties

interested in receiving a Request for Qualifications document and submitting a response

must notify:

Zachary Harding

Director of Business Services

Yarmouth School Department

101 McCartney St

Yarmouth, ME 04096

zak_harding@yarmouthschools.org

The selected energy services company will be responsible for completion of all aspects of

the design and the work of the project in compliance with Section 15915, including

guarantees of performance. It is anticipated that the project will include multiple energy

efficient upgrades to multiple school buildings.

Responses to this Request for Qualifications must be submitted no later than 2:00 PM

February 17, 2026.

REQUEST FOR QUALIFICATIONS

YARMOUTH SCHOOL DEPARTMENT

ENERGY CONSERVATION/AIR QUALITY IMPROVEMENT PROJECT

QUALIFICATION SUBMISSION DEADLINE: 2:00 PM 17 February 2026

Article I. Submission Details

Interested energy services companies (“Contractors”) shall submit one (1) electronic copy of

their qualifications in accordance with this request to:

Zachary Harding

Director of Business Services

Yarmouth School Department

101 McCartney St

Yarmouth, ME 04096

Questions regarding submissions should be directed to Zak Harding, Director of Business

Services, via email at Zak_Harding@yarmouthschools.org no later than 2:00 PM 6 February

2026. Responses from the District, if any, will be distributed to known interested Contractors

and made publicly available at https://www.maine.gov/dafs/bgs/business-opportunitiesno later

than 2:00 PM 10 February 2026

Pursuant to section 15915 of Title 20-A of the Maine Revised Statutes, Yarmouth Schools (the

“District”) requests qualifications from Contractors for energy conservation and/or combined

energy conservation and air quality improvement project(s) at all District schools and facilities.

The selected Contractor will enter into a preliminary agreement acceptable to the District for the

development of the project(s), and will be responsible under an agreed performance contract for

all aspects of the design and the work to complete the selected projects under a single contract.

The contract will comply with all aspects of section 15915, including provision of performance

guarantees. The selected Contractor must provide payment and performance bonds in the full

amount of the contract. It is anticipated that the project will include multiple energy efficient

upgrades to multiple school buildings.

Article II. Qualifications

Contractors should submit qualifications in accordance with the following:

a. Demonstrated expertise and experience in photovoltaic panel installation.

b. Demonstrated expertise and experience in assessment and evaluation of

existing lighting systems, heating systems and in recommending heating

system upgrades and other energy conservation improvements.

Commented [CO1]: Update; note must allow at least 15

days from the date of the last publication of newspaper ad in

both the District and Augusta

c. Demonstrated expertise and experience in assessment, engineering, design,

installation of Advanced Lighting and Lighting control systems for school

districts.

d. Demonstrated expertise and experience in implementation of programs for

school districts to reduce energy consumption and improve indoor air quality.

e. Demonstrated expertise and experience in HVAC maintenance or ability to

qualify the right service contractors for the District through a competitive

process. Any new equipment that is installed will require training to the

appropriate school staff.

f. Demonstrated expertise and experience with delivering projects under

performance contracts subject to section 15915 of Title 20-A of the Maine

revised Statutes.

g. Demonstrated experience with measurement and verification of energy

savings determined using the international performance measurement and

protocol published by the United States Department of Energy, Office of

Scientific and Technical Information and with annual reconciliation of energy

savings based on that measurement and verification process.

h. Demonstrated experience obtaining grants and incentives for clients(s)

i. Provide a letter from surety or other satisfactory evidence of bonding capacity.

j. Provide reference(s) of Contractor’s prior client(s) for contact by

the District.

k. Provide reference(s) of Contractor’s major subcontractor(s) that Contractor

proposes to utilize for the project, and demonstrated record of working with

such subcontractor(s) on past projects.

l. Provide client or professional references for Contractor’s key employees that

Contractor proposes to utilize for the project, and demonstrated record of

those persons working together on past projects.

m. Provide any other information that you consider helpful to the School Board

in making its decision.

When providing information in accordance with the above, please provide detail for no more

than two (2) prior projects. A summary list of other projects is appropriate to show depth of

experience.

Article III. Scope of Work

The Scope of Work developed and recommended by the selected Contractor is subject to

modification at the sole discretion of the School Committee and may include any or all of the

following:

a. Installation of rooftop or ground based photovoltaic solar

b. LED Conversions with Advanced Controls

c. Replacement and maintenance of existing boilers/burners.

d. Conversion from oil to gas or wood pellet systems.

e. Upgrade of any other requirements for boiler operation, including but not limited to,

boiler controls, electrical and ventilation.

f. Upgrade of refrigeration controls.

g. Monitoring performance of school boiler/heating systems and refrigeration systems.

h. Monitoring energy costs.

i. A written guarantee that when program costs will be offset through cost reductions

and/or additional revenues generated by the project.

j. Guidance and assistance applying for public and/or private grants and incentives to

mitigate costs

k. Any other work to satisfy the requirements of section 15915 of Title 20-A of the Maine

Revised Statutes.

The District may alter or amend the Scope of Work at its sole discretion prior to executing a

contract with the Contractor. Once a contract is executed, the Scope of Work may be amended

in accordance with the contract documents.

The contractor selected pursuant to this RFQ may enter into contract(s) with the District for one

or more energy conservation and related air quality improvement projects or multiple phases of a

project to the extent that the total contract costs in the aggregate do not exceed the $10,000,000

limitation set forth in 20-A M.R.S. § 15915 or any lesser limitation amount that the Legislature

may enact in the future.

Article IV. Miscellaneous

The District reserves the right to accept or reject any prospective Contractor on the basis of the

qualifications submitted in the sole discretion of the District’s administration and to exercise its

judgment in evaluating qualifications. The District reserves the right to request additional

information from any candidate in sole discretion.

The District will interview selected Contractors prior to final selection.

The selection of a Contractor shall not obligate the District to enter into a contract. Any contract

entered into between the District and a selected Contractor shall be in a form entirely satisfactory

to the School Committee in its sole discretion.

By responding to this Request for Qualifications, Contractors acknowledge that the District is a

public entity, and any requests or agreements to maintain confidentiality of any proprietary

information shall be limited to the extent required by public records and preservation laws.

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 541618Other Management Consulting Services
• NAICS 541620Environmental Consulting Services

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