Project Information

Bid Title

Renewal 3 School Nutrition Software

Issuing Agency

Houston Independent School District

Location

Texas

Published Date

Feb 7, 2025

Closing Date

Feb 21, 2025

Government Level

State & Local

Status

Closed

Ref. #

22-05-04-50

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Information

Type	Sole Source
Status	Issued
Number	22-05-04-50 (Renewal 3 School Nutrition Software)
Issue Date & Time	2/7/2025 05:18:34 PM (CT)
Close Date & Time	2/21/2025 08:00:00 AM (CT)
Question Cut Off Date	2/14/2025 08:00:00 AM (CT)
Notes	SOLE SOURCE REQUEST INVITATION FOR VENDOR RESPONSE Dear Vendor, The Houston Independent School District is interested in engaging with your company for the procurement of select goods and/or services as specified within this Solicitation. HISD Project Number/Name:  22-05-04-50 – Sole Source Renewal 3 / School Nutrition Software In accordance with Houston ISD policies and procedures, HISD schools and/or departments are authorized to engage with "Approved Vendors" only.  An HISD Approved Vendor is one that has been authorized for use by the HISD Board of Education upon having met a set of pre-determined criteria. The first step in obtaining Approved Vendor status is to respond to this Request for Cooperative Project (RFCP) and submit all relevant information and documents, as requested within this RFCP.  Assuming that HISD receives all requested information and documentation, and your organization's certificate of liability insurance (ACORD form) is approved by the HISD Risk Management Department, then HISD will submit a request to the Board of Education to authorize this engagement with your organization. Once the HISD Board of Education formally approves this engagement, then the HISD Purchasing Services Department will issue a Notice of Award letter, affirming your status as an Approved Vendor for this specific engagement.  The tentative term for this project is from July 1, 2025, through June 30, 2026, with no remaining renewals, not to extend beyond June 30, 2026. The HISD Category Specialist assigned to this Request for Cooperative Project is listed below.  Any questions or concerns arising out of this request is to be directed to such individual. Thank you in advance for your participation in this event. Sincerely, Category Specialist Name: Thimy Ly Email Address: thimy.ly@houstonisd.org Office Main Number: 713-556-6515 Direct Line: 713-556-6535 Purchasing Services Department Houston Independent School District Hattie Mae White Educational Support Center 4400 West 18th Street Houston, TX 77092

Contact Information

Name	Thimy Ly
Address	4400 West 18th Street Route 1 Houston, TX 77092-8501 USA
Phone	(713) 556-6515
Fax
Email	Thimy.ly@houstonisd.org

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	8148213

Bid Attachments

File Name	Description	File Size
10 items in 1 pages
HISD Agreement Terms and Conditions 10.2.2024.pdf (please login to view this document)	HISD Standard Terms & Conditions: These Standard Terms & Conditions are requirements that are binding upon award of the selected vendor. These terms communicate the District’s expectations in regard to the vendor's performance in connection with the District’s purchases. Order of precedence as described in VENDOR FORM: Execution of Offer.	369 KB	310018	6291972
22-05-04-50 VENDOR FORM Execution of Offer SOLE SOURCE.pdf (please login to view this document)	VENDOR FORM - Execution of Offer (EOO): Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" Ta	265 KB	310018	6468807
VENDOR FORM W-9 (Rev. 3-2024).pdf (please login to view this document)	VENDOR FORM: IRS FORM W-9 (Rev. 3-2024): Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" tab. Vendors must ensure that the Legal Name and the Taxpayer Identification Number (TIN) entered on this form matches exactly with the information referenced in their IRS income tax return.	137 KB	310018	5873679
VENDOR FORM Conflict of Interest (CIQ).pdf (please login to view this document)	VENDOR FORM - Conflict of Interest Questionnaire (Form CIQ): Vendors must download this form, complete it, and upload completed and signed form under the "Response Attachments" tab. If the prospective vendor doesn't have any conflict of interest to disclose, then enter your individual or company name on line 1, enter "Not Applicable" or "N/A" on line 3, and then sign and date on line 7.	733 KB	310018	4533709
VENDOR QUESTIONNAIRE IT Requirements Appendix A.xlsx (please login to view this document)	VENDOR QUESTIONNAIRE - Appendix A - IT Requirements: Vendor must download this questionnaire (Excel file), review and complete all applicable information found in the multiple tabs, and upload the completed file under the "Response Attachments" tab. The Excel file must be uploaded as an unencrypted and unprotected file. Vendor Instructions: Please follow the completion instructions provided within the workbook and complete all applicable tabs, as instructed. The information you provide within this workbook and all sheets within this workbook will be used to autoscore your response. NOTE: Vendors offering software related products and/or services must respond to Appendix B. Failure to submit the required information may exclude the vendor from providing these types of products and/or services to the District if applicable. If vendor does not provide these types of products and/or services, this appendix is optional.	96 KB	310018	4533792
VENDOR FORM - Criminal History Background Check v11.16.2021 (FILLABLE).pdf (please login to view this document)	VENDOR FORM - Criminal History Background Check: All vendors are required to download this form and then upload a completed and signed copy under the "Response Attachments" tab. The purpose of this form is for vendors to indicate whether their engagement with Houston ISD under this project/contract will involve direct contact with students, as defined within the form.	233 KB	310018	4395224
VENDOR FORM - HISD Student Data Privacy Agreement_04.05.2024.pdf (please login to view this document)	VENDOR FORM - Texas Student Data Privacy Agreement (TX-SDPA): Vendors who will collect Personally Identifiable Information (PII) and/or student data as a requirement to fulfill their services in connection with this agreement must complete and sign this form and upload it under the 'Response Attachments' tab as part of their proposal.	3.52 MB	310018	6276080
VENDOR FORM - Compliance with Buy American Provision (6).pdf (please login to view this document)	All vendors must complete the VENDOR FORM - Compliance with Buy American Provision for any product updates. This document can be found under the Response Attachments tab, and upload it here as a PDF document. REQUIRED.	102 KB	310018	6468837
VENDOR_FORM_-_Certification_Regarding_Federal_Lobbying (1) (1).pdf (please login to view this document)	All prospective vendors must complete the VENDOR FORM - Certification Regarding Federal Lobbying, which can be found under the Response Attachments tab, and upload it here as a PDF document. REQUIRED.	331 KB	310018	6468838
22-05-04-50 VENDOR_FORM_Price_Schedule_Appendix.xlsx (please login to view this document)	VENDOR FORM - Appendix B - Price Schedule: All prospective vendors must submit individual price structure for software and related services referenced in the solicitation	65 KB	310018	6468843

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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