Project Information

Bid Title

Copier and Managed Print Services RFQ

Issuing Agency

Mason Public Schools

Location

Michigan

Published Date

Feb 11, 2026

Closing Date

Mar 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Copier and Managed Print Services RFQ

Request for Bid Distributed: February 11, 2026

Pre-Bid Meeting: February 25, 2026 at 1:00PM

Location: Mason Public Schools Administration Maple Room 201 West Ash Street #2a Mason, Michigan 48854

Proposals Due: March 9, 2026 at 10:00AM

Location: Mason Public Schools Administration Maple Room 201 West Ash Street #2a Mason, Michigan 48854

Attachment Preview

DR. GARY KINZER

Superintendent

RANDY BARTON

Assistant Superintendent of

Academic Services

RICK BROOKS

Human Resources Director

TRACEY WOODEN

Chief Financial Officer

MELISSA NETZEL

Director of Instruction

February 11, 2026

To: All Interested Parties

From: Mason Public Schools, Project Owner

Cc: Communications by Design, Project Technology Consultants

Re: Request for Quotation

Mason Public Schools (MPS) is requesting proposals regarding the lease of new

printing equipment and maintenance of existing equipment across their entire

organization. The following document provides additional information regarding

details of this project. Mason Public Schools invites all interested parties to

submit their response to this Request for Quotation (RFQ).

This RFQ is being sought for the purposes of gaining knowledge of equipment

available with corresponding costs, and should not be construed as intent,

commitment or promise to acquire equipment, services, supplies or solutions

offered. Upon completion of the RFQ process, Mason Public Schools may, or

may not elect to proceed expeditiously with the purchase of a solution based on

proposals submitted.

Information provided in response to this RFQ will become the property of the

Mason Public Schools.

Mason Public Schools will not be responsible in any way for payment for

information herein requested, nor shall the District become liable for any cost

incurred by the vendor in their voluntary response to this request or subsequent

clarification activities.

Schedule

Request for Bid Distributed: February 11, 2026

Pre-Bid Meeting: February 25, 2026 at 1:00PM

Location:

Mason Public Schools Administration

Maple Room

201 West Ash Street #2a

Mason, Michigan 48854

Proposals Due: March 9, 2026 at 10:00AM

Location:

Mason Public Schools Administration

Maple Room

201 West Ash Street #2a

Mason, Michigan 48854

Physically sealed bids for the base bid work will be received at the administration

office and read aloud at a public opening. Bids arriving after the appointed time

as determined by the Owner’s representative conducting the public opening,

shall be returned unopened. Bids will be accepted beginning forty-eight (48)

hours prior to the appointed opening time provided they are in sealed packages

and addressed as specified herein.

Faxed or electronically delivered bids will not be accepted.

If you have questions regarding this project, please contact the District’s

technology consultant, Communications by Design.

Mr. Doug Ransom

dransom@cbdconsulting.com

Ms. Rebecca Szilagy

rszilagy@cbdconsulting.com

We appreciate and look forward to your response to this request.

SCHEDULE OF VALUES/BID FORM

(Bidder may submit version of only this form with slight variation. All information in this form is required. Form

submitted must materially match below both in content and format. Electronic version of this form is required

with bid package as Microsoft Excel compatible spreadsheet for each project section being bid. Failure to

provide appropriate and complete SCHEDULE OF VALUES, as determined by the Owner and/or Designer, may

result in disqualification of Bid.)

Bidder:

Part

Name &

Qty. Number Mfg and Description

Unit

Unit Labor

Cost Cost

Total

Proposed

Cost

Papercut Output Control Software – 5 Year

$

Including all services, subscriptions, components,

accessories and/or options to meet or exceed

specifications of section 1.05 and as described in

attached contract documents.

GRAND TOTAL

(Must match base bid)

SCHEDULE OF VALUES/BID FORM

(Bidder may submit version of only this form with slight variation. All information in this form is required. Form

submitted must materially match below both in content and format. Electronic version of this form is required

with bid package. Failure to provide appropriate and complete SCHEDULE OF VALUES, as determined by the

Owner and/or Designer, may result in disqualification of Bid.)

Bidder:

New Copiers - 60 Month FMV Operating Lease – B/W – Fleet Rate

Base Monthly

Pages Per Month Plus Per Page

Annually Renewable

(Y/N)

Other Notes

$

375,000

Provide complete operating lease pricing. Lease shall include all equipment, supplies, labor and software support

required to keep device operating at manufacturer’s recommended levels. No other costs or fees will be permitted.

Attach copy of proposed operating lease agreement.

New Copiers - 60 Month FMV Operating Lease – Color – Fleet Rate

Base Monthly

Pages Per Month Plus Per Page

Annually Renewable

(Y/N)

Other Notes

$

42,000

Provide complete operating lease pricing. Lease shall include all equipment, supplies, labor and software support

required to keep device operating at manufacturer’s recommended levels. No other costs or fees will be permitted.

Attach copy of proposed operating lease agreement.

Existing Printers - 60 Month Service Contract – B/W – Fleet Rate

Base Monthly

Pages Per Month Plus Per Page

Annually Renewable

(Y/N)

Other Notes

$

10,000

Provide complete service contract pricing. Service contract shall include all equipment, supplies, labor and

software support required to keep device operating at manufacturer’s recommended levels. No other costs or fees

will be permitted.

Attach copy of proposed maintenance agreement.

Existing Printers - 60 Month Service Contract – Color - Fleet Rate

Base Monthly

Pages Per Month Plus Per Page

Annually Renewable

(Y/N)

Other Notes

$

3,000

Provide complete service contract pricing. Service contract shall include all equipment, supplies, labor and

software support required to keep device operating at manufacturer’s recommended levels. No other costs or fees

will be permitted.

Attach copy of proposed maintenance agreement.

END OF SECTION

Commodity Codes

• NAICS 532420Office Machinery and Equipment Rental and Leasing
• NAICS 811212Computer and Office Machine Repair and Maintenance

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