Project Information

Bid Title

Renovation of 101 Blue Seal Drive, RFQ 683929

Issuing Agency

Loudoun County

Location

Virginia

Published Date

Dec 19, 2025

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 683929

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 683929
Bid Title:	Renovation of 101 Blue Seal Drive, RFQ 683929
Category:	Procurement
Status:	Open
Additional Status Information:	Addendum #1 Changes and/or Additions issued on December 19, 2025

Description: The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (County) to obtain the services of a qualified General Contractor to perform interior renovations at the County’s existing facility located at 101 Blue Seal Drive, Leesburg, Virginia 20175 (hereinafter referred to as the “Project”). The Project is located on an approximately 4.48-acre site (County Parcel ID 2344099610000), owned by the County of Loudoun Board of Supervisors. The Project will include renovations of approximately 37,137 gross square feet of interior space, designed to create dedicated areas for the Department of Mental Health, Substance Abuse, and Developmental Services (MHSADS), as well as the Department of Family Services’ Hypothermia Shelter. The selected General Contractor shall be responsible for ensuring the safety and security of neighboring residents, Loudoun County staff, and the public throughout the Project’s construction phase. As the Project is located adjacent to a commercial area, strict adherence to all applicable local and state ordinances governing work hours and noise levels is required. Pre-Bid Conference: An optional Pre-Bid Conference will be held on December 17, 2025, at 11:00 a.m. to clarify any questions regarding the drawings, specifications, and site conditions. Addendum: Addendum #1 Changes and/or Additions issued on December 19, 2025. Publication Date/Time: 12/3/2025 4:12 PM Publication Information: Invitation for Bid Closing Date/Time: 1/23/2026 4:00 PM Addendum Date/Time: Addendum #1 issued on December 19, 2025. Pre-bid Meeting: December 17, 2025 @ 11:00 a.m. Contact Person: Beth A. Cioni Please see the attached document RFQ 683929 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Miscellaneous: Addendum #1 Changes and/or Additions issued on December 19, 2025. Related Documents: RFQ 683929 (PDF) Attachment 2 General Conditions (PDF) Attachment 3 Prevailing Wage Determination (PDF) View Solicitation Abstract (PDF) Plan Holders List (PDF) Pre-Bid Conference Attendance List (PDF) Pre-Bid Conference Presentation (PDF) Addendum 1 (PDF)

Attachment Preview

Loudoun County, Virginia

INVITATION FOR BID

RENOVATION OF 101 BLUE SEAL DRIVE

ACCEPTANCE DATE: Prior to 4:00 p.m., January 16, 2026 “Local Time”

IFB NUMBER:

RFQ 683929

ACCEPTANCE PLACE:

Loudoun County Government Offices

1 Harrison Street, S.E.,

1st Floor, Drop Box: Procurement Bids and Proposals

Leesburg, Virginia 20175

IMPORTANT NOTES

A. Plans & Specifications

To obtain these files, please send an email to the Contracting Officer listed

below. Upon receipt of a valid request, the Contracting Officer will provide a

secure Microsoft OneDrive link to the shared folder containing the project

documents.

B. Pre-Bid Conference

An optional Pre-Bid Conference will be held on December 17, 2025, at 11:00

a.m. to clarify any questions regarding the drawings, specifications, and site

conditions. Interested bidders may attend virtually via Microsoft Teams or in

person.

In-Person Participation:

Pre-registration is not required but strongly encouraged so that we can plan

accordingly. To register, send an email to the Contracting Officer at

Beth.Cioni@loudoun.gov with the subject line, “Register for RFQ 683929 Pre-

Bid Conference.”

The email should include the name of the firm, name(s) of representative(s)

who will attend, and contact information (phone number(s) and/or email

address(es)).

Location for In-Person Attendance:

Loudoun County Department of Transportation and Capital Infrastructure

101 Blue Seal Drive SE

Suite 102

Leesburg, VA 20175

A site inspection will immediately follow the Pre-Bid Conference for those

attending in person.

Virtual Participation:

Microsoft Teams login information is provided below. To participate in the audio

portion, please dial the number listed and follow the prompts.

Join on your computer, mobile app or room device

Click Here to Join the Meeting

Meeting ID: 287 402 065 576 20

Passcode: De2Pw9RP

Download Teams | Join on the web

Or call in (audio only)

+1 757-600-4923,,65939089# United States, Norfolk

Phone conference ID: 659 390 89#

The Terms and Conditions contained in this Invitation for Bid and in the County-

Contractor Agreement are not negotiable.

Requests for information related to this Invitation for Bid should be directed to:

Beth A. Cioni

Contracting Officer

(571) 627-7414

Beth.Cioni@loudoun.gov

This document can be downloaded from our web site: www.loudoun.gov/procurement

Issue Date: December 3, 2025

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF

DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE

CONTACT THIS DIVISION AS SOON AS POSSIBLE.

IFB RFQ 683929

Renovation of 101 Blue Seal Drive

Page 2 of 33

INVITATION FOR BID

RENOVATION OF 101 BLUE SEAL DRIVE

SECTION/TITLE

PAGE

1.0 PURPOSE

4

2.0 COMPETITION INTENDED

4

3.0 PREVAILING WAGE RATES

5

4.0 BIDDER MINIMUM QUALIFICATIONS

6

5.0 SPECIFICATIONS

8

6.0 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT

8

7.0 DISCREPANCIES

8

8.0 BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE REQUIREMENT

9

9.0 PAYMENT OF TAXES

9

10.0 NOTICE OF REQUIRED DISABILITY LEGISLATION COMPLIANCE

9

11.0 ETHICS IN PUBLIC CONTRACTING

9

12.0 EMPLOYMENT DISCRIMINATION BY CONTRACTORS PROHIBITED

10

13.0 PROHIBITION OF FORCED OR INDENTURED CHILD LABOR

10

14.0 DRUG-FREE WORKPLACE

10

15.0 FAITH-BASED ORGANIZATIONS

11

16.0 EXEMPTION FROM TAXES

11

17.0 CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BONDS

11

18.0 CONSTRUCTION CONTRACT BOND FORMS AND COPIES; ALTERNATIVE FORMS

12

19.0 CONSTRUCTION CONTRACT RETAINAGES

13

20.0 AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA

13

21.0 INSTRUCTIONS TO BIDDERS

13

22.0 PRICING PAGE

23

Attachments below are incorprorated or incorporated by reference into this Invitation for

Bid and Contract Documents:

Attachment 1:

Attachment 2:

Attachment 3:

Attachment 4:

County-Contractor Agreement (contained herein)

General Conditions of the Construction Contract

Prevailing Wage Determination - LOUD-25-0011

Plans and Specifications dated July 30, 2025

Authorized By: /s/Beth A. Cioni

Date: 12/03/2025

IFB RFQ 683929

Renovation of 101 Blue Seal Drive

Page 3 of 33

RENOVATION OF 101 BLUE SEAL DRIVE

1.0 PURPOSE

1.1 The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia

(County) to obtain the services of a qualified General Contractor to perform

interior renovations at the County’s existing facility located at 101 Blue Seal

Drive, Leesburg, Virginia 20175 (hereinafter referred to as the “Project”). The

Project is located on an approximately 4.48-acre site (County Parcel ID

2344099610000), owned by the County of Loudoun Board of Supervisors.

The Project will include renovations of approximately 37,137 gross square feet

of interior space, designed to create dedicated areas for the Department of

Mental Health, Substance Abuse, and Developmental Services (MHSADS),

as well as the Department of Family Services’ Hypothermia Shelter.

The selected General Contractor shall be responsible for ensuring the safety

and security of neighboring residents, Loudoun County staff, and the public

throughout the Project’s construction phase. As the Project is located adjacent

to a commercial area, strict adherence to all applicable local and state

ordinances governing work hours and noise levels is required.

1.2 The County Construction Contract resulting from this IFB requires the

payment of Prevailing Wage Rates. Refer to Section 3.0 of this IFB.

1.3 The County will require the Contractor awarded this Project to use Trimble

Unity Construct (Trimble) Construction Program Management Software.

The County will provide software licenses for the Contractor’s use and will

provide training for the Contractor to ensure proficiency as recommended

by Trimble. The license and training will be provided to the Contractor at no

cost and prior to the issuance of Notice to Proceed. Further training due to

a lack of proficiency will be the responsibility of the Contractor.

The Trimble Construction Program Management Software will be used for

all project management documentation and correspondence, including but

not limited to: Requests for Information (RFIs), submittals, meeting minutes,

pay applications, proposed change orders, approved change orders, and

close-out documentation.

2.0 COMPETITION INTENDED

It is the County's intent that this IFB permits competition. It shall be the Bidder's

responsibility to advise the Purchasing Agent in writing if any language, requirement,

specification, etc., or any combination thereof, inadvertently restricts or limits the

requirements stated in this IFB to a single source. Such notification must be received

by the Purchasing Agent not later than fifteen (15) days prior to the date set for bids

to close.

IFB RFQ 683929

Renovation of 101 Blue Seal Drive

Page 4 of 33

3.0 PREVAILING WAGE RATES

Remuneration to any individual performing work on the County Construction

Contract resulting from this IFB shall be at a rate equal to or greater than to the

prevailing wage rate identified in Attachment 3 to this IFB.

3.1. The General Contractor awarded a County Construction Contract as a

result of this IFB, and any sub-contractors hired by the General Contractor

to perform Work on the County Construction Contract resulting from this

IFB, shall pay wages, salaries, benefits, and other remuneration to any

mechanic, laborer, or worker employed, retained, or otherwise hired to

perform Work in connection with the resulting County Construction Contract

at or greater than the prevailing wage rate identified in this IFB.

3.2. Any General Contractor or any subcontractor who employs any mechanic,

laborer, or worker to perform Work under the County Construction Contract

resulting from this IFB, at a rate that is less than the prevailing wage rate

identified in this IFB (i) shall be liable to such individuals for the payment of

all wages due, plus interest at an annual rate of eight percent accruing from

the date the wages were due; and (ii) shall be disqualified from bidding on

public contracts with any public body until the contractor or subcontractor

has made full restitution of the amount described in clause (i) owed to such

individuals. A contractor or subcontractor who willfully violates this section

is guilty of a Class I misdemeanor.

3.3. After award of the County Construction Contract, the General Contractor to

whom such contract is awarded shall certify under oath to the

Commissioner of Labor and Industry the pay scale for each craft or trade

employed on the Project to be used by such contractor and any of the

contractor’s subcontractors for work to be performed under such public

contract. This certification shall, for each craft or trade employed on the

Project, specify the total hourly amount to be paid to employees, including

wages and applicable fringe benefits, provide an itemization of the amount

paid in wages and each applicable benefit, and list the names and

addresses of any third-party fund, plan or program to which benefit

payments will be made on behalf of employees. The certification shall be

sent to the Commissioner of Labor and Industry for each pay period for the

duration of the Project.

3.4. The General Contractor awarded a County Construction Contract as a

result of this IFB, shall keep, maintain, and preserve (i) records relating to

the wages paid to and hours worked by each individual performing the work

of any mechanic, laborer, or worker and (ii) a schedule of the occupation or

work classification at which each individual performing the work of any

mechanic, laborer, or worker on the public works project is employed during

each workday and week. The employer shall preserve these records for a

minimum of six (6) years and make such records available to the

Department of Labor and Industry within ten (10) days of a request and shall

IFB RFQ 683929

Renovation of 101 Blue Seal Drive

Page 5 of 33

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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