Project Information

Bid Title

RFQ 25-658 Two 5-Ton Wall Mount A/C Units

Issuing Agency

New Smyrna Beach Utilities

Location

Florida

Published Date

Aug 6, 2025

Closing Date

Aug 27, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFQ 25-658

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
City of New Smyrna Beach Utilities Commission

Status
Active

Fiscal Year
2025

Primary Contact
Lauren Wright

Title
RFQ 25-658 Two 5-Ton Wall Mount A/C Units

Secondary Contact
Maureen Lynch

Number
RFQ 25-658

Tertiary Contact
Erin Anderson

Type
Request for Quotation

Department
Procurement

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
New Smyrna Beach Utilities is seeking a quote from a Licensed and Insured HVAC Contractor to remove the existing units and supply and install two(2) 5-Ton wall mounted AC Units at our Head End building located at 3129 SR 44, New Smyrna Beach, FL 32168.
We have a mandatory site visit scheduled for Monday, August 18, 2025, at 9 A.M
The location address is 3129 SR 44, New Smyrna Beach, FL 32168

This location is behind Walmart

Dates(All times are listed as EST )

Broadcast Date
8/6/2025 8:00 AM EST

Question End Date

Due Date
8/27/2025 2:30 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 1 (All times are listed as EST )

Date	Time	Mandatory	Location
8/18/2025	9:00 AM	Yes	3129 SR 44, New Smyrna Bch, FL 32168 Behind Walmart

Documents

Total: 1

Type	Name	Description	File Type
Request for Quotation	RFQ 25-658 2 5-Ton Wall Mounted AC's.pdf	RFQ 25-658 Two 5-Ton Wall Mount A/C Units	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 3

#	Required	Group	Make	Model	Description	Quantity	Unit of Measure	Price/ Percent	Type
1					Materials	1	LS	Price	Brand Name or Equal
2					Labor	1	LS	Price	Service
3					Permitting	1	LS	Price	Service

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
RF Quote Documentation

Shipping
None

Terms and Conditions
See attached Terms and Conditions

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 6

Code	Description
[031-3]	Air Conditioners: Commercial, and Parts and Accessories not Individually Itemized
[031-6]	Air Conditioning and Heating: Central Units, and Parts and Accessories Not Individually Itemized
[031-21]	Compressors, Air Conditioning: Industrial Type, and Parts
[055-4]	Air Conditioners and Parts
[914-50]	Heating, Ventilating and Air Conditioning (HVAC)
[910-36]	Heating, Air Conditioning, and Ventilation Maintenance and Repair Services (Including Installation)

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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