Project Information

Bid Title

MAISD Bid Requests

Issuing Agency

Muskegon Area Intermediate School District

Location

Michigan

Published Date

Nov 24, 2025

Closing Date

Dec 8, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

MAISD Bid Requests

MAISD Training Room

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Muskegon Area ISD

Request for Proposals –Admin Training Room

Sealed Proposals must be delivered to:

Muskegon Area ISD

630 Harvey Street

Muskegon, MI 49442

ATTN: Technology Services

231-767-7294

PART 1 - GENERAL

1.1 REQUEST FOR PROPOSALS

A. Muskegon Area ISD is requesting proposals for an Admin Training

Center/Room (“RFP”). Bidders shall provide, install, configure, test and commission a

fully operational Admin Training Room with a technology package suitable for both

onsite and hybrid engagement.

B. A complete list of the buildings (“Sites”) is provided in the schedule of values at

the end of this document

1.2 Due on or before 12:00 PM (local time) on December 8, 2025 (“Due Date”), the Owner

will receive bid proposals for the project. The Owner will not consider or accept a bid

proposal received after the due date for bid proposal submission. All bid proposals received

after the due date will be returned by making them available to the respective Bidder,

unopened, for said Bidder to pick-up at their sole cost and expense. Bid proposals shall be

submitted to:

1.3 PROPOSALS/QUOTES

Muskegon Area ISD

630 Harvey Street

Muskegon, MI 49442

ATTN: Technology Services

231-767-7294

A. One (1) “hard” copy and one (1) “soft” (electronic) copy on a USB “flash” drive

of the proposals are to be submitted in sealed packaging, clearly marked: “Admin

Training Room” for school district and shall be identified with the Bidder’s name and

address and the date and time of the bid proposal opening. The Owner is not

responsible for any postal or delivery delays. No email, facsimile or other electronic bid

proposals will be accepted.

B. Bid Opening will happen at the MAISD Administration Building at 630 Harvey

Street, Muskegon MI 49442 at 1:00 PM on December 8,2025

1.4 Proposal Format

A. The bid response shall be structured as follows:

1

Section 1 – Submittal Letter and Executive Summary

2

Section 2 – Pricing Sheet

3

Section 3 – Narratives, System Description, Information, and Brochures

4

Section 4 – Bidder References

1.5 Withdrawal of Bid Proposals/Quotes

A. All bid proposals submitted shall not be withdrawn and shall be irrevocable for a

minimum period of sixty (60) calendar days following the due date for receipt of bid

proposals set forth above.

1.6 Request for Clarification

A. Bidders may request that the school district clarify information contained in this

RFP. All such requests must be made in writing via email to Jeff Fielstra, Muskegon

Area ISD, at jfielstra@muskegonisd.org

1.7 Schedule of Values

Q

Description

t

y

Cisco Room Kit EQ, Quad Cam, First Light

1

Power Cord for United States of America 2m 10A

2

Cisco Room Navigator Wall Mount, First Light (White)

1

Cable Cover for Quad Camera

1

Cisco Room Vision PTZ Camera, Arctic White

1

Wall Bracket E RoomVision PTZCam - Arctic White

1

Cisco Ceiling Microphone Pro, Arctic White

3

Drop Ceiling Grid Mounting Kit for Ceiling Microphone Pro

3

Rack ears for the Codec EQ - for mounting in rack

1

SNTC-8X5XNBD SNTC-8X5XNBD Room Ki

1

SNTC-8X5XNBD Cisco Room Vision PTZ Camera, Arctic Whi

1

SNTC-8X5XNBD Cisco Ceiling Microphone Pro, Arctic Whi

3

EX4100 48-Port 10/100/1000BaseT PoE+, 4x 10G SFP+ Uplink ports, 4x 25G SFP28

Stacking/Uplink ports, redundant fans, 1 AC PSU JPSU-920-AC-AFO included

1

3 Year Wired Assurance & Virtual Network Assistant (VNA) subscription for EX-48 port

switches including JTAC Support

1

EX4100 and EX3400 920W AC Power Supply, Front-to-Back airflow

1

Vertiv 3000VA UPS - GXT5-3000LVRT2UXL

1

Vertiv Network Management Card for GTX5 series UPS - RDU101

1

86IN LCD TV 3840X2160 UHD MNTR NON-WIFI 3YR WARR TV HDMI SPKR

2

75IN LCD TV 3840X2160 UHD MNTR NON-WIFI 3YR WARR TV HDMI SPKR

1

CONNEXSYS VIDEO WALL SYSTEM WITH RAILS

3

18U/24"DEEP,CONFIGURED RK

1

Extender, HDMI + USB-C, 4K, Tx-WP+ Rx-Box

1

Extender Set, HDMI 4K, 18G w/Local Loop Out

3

Standard HDMI Cable, 4K, 18G, 6ft

6

Standard HDMI Cable, 4K, 18G, 3ft

6

Premium HDMI Cable, 4K, 18G, 15ft

1

Project Pack: RemoteCam8Extension Kit + RC-CUBBY-CQC

1

Saros 4 2-Way In-Ceiling Speaker, White Textured, Single (must be ordered in multiples of 2) 4

X-Series Amplifier, 300 W

1

(2) RCA Female to (1) 3.5MM Male Cable, 6 Inch

1

RCA Stereo Audio Cable, Male to Male, 3ft

1

RCA Stereo Audio Cable, Male to Male, 6ft

1

1.8 Scope/Clarification of Work

A. Install locations.

a. ESC South Building

b. All structural low voltage cabling required to complete installation (18/2

speaker cable, and Cat6 with required male terminations).

B. Install and configure new network switch in nearest network closet rack

C. Install Vertiv GTX5 UPS in rack and interconnect power to all new network and AV

equipment

D. Register Codec EQ and all associated Cisco hardware components to control hub

E. Assist MAISD with resource account creation for room scheduling and OBTP

meeting join

F. Configure Solution integration to operate with all of the following: Zoom Meetings,

Google Meet, Microsoft Teams, and Cisco Webex

G. Calibrate Cisco microphone in room for optimal audio pickup

H. Configure Presenter Track

I. Complete testing and acceptance tasks to ensure implementation of a fully

functional room solution was successful.

J. Switches must be able to stack with existing Juniper network switches.

K. Vendors should assume there is adequate rack space for the new switches to be

added however there may need to be some reorganization to properly stack them.

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named contractor (the

“Contractor”), pursuant to the compliance certification requirement provided in the

______________________ (the “School District”) Request For Proposals For

_____________________________ (the “RFP”), hereby certifies, represents and warrants that

the Contractor (including its officers, directors and employees) is not an “Iran linked business”

within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012

(the “Act”), and that in the event Contractor is awarded a contract as a result of the

aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during

the course of performing any services under the contract. The Contractor further acknowledges

that any person who is found to have submitted a false certification is responsible for a civil

penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed

contract for which the false certification was made, whichever is greater, the cost of the School

District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any

person who submitted a false certification shall be ineligible to bid on a request for proposal for

three (3) years from the date that it is determined that the person has submitted the false

certification.

CONTRACTOR:___________________________

Name of Contractor

By:

Its:

Date:

STATE OF ____________ )

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 2025,

by__________________________.

____________________________________

, Notary Public

______________ County, __________

My Commission Expires:___________

Acting in the County of :___________

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