Project Information

Bid Title

Wastewater Collection Line Cleaning, TV Inspection and Inspection Reporting

Issuing Agency

Town of Hartford

Location

Vermont

Published Date

Jul 9, 2026

Closing Date

Jul 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

HVT RFP 2026-S1

Original Source

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Bid Documents

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Project Description

Bid Number:	HVT RFP 2026-S1
Bid Title:	Wastewater Collection Line Cleaning, TV Inspection and Inspection Reporting
Category:	Public Works
Status:	Open

Description: The Town of Hartford is requesting sealed bids for Wastewater Collection Line Cleaning, TV Inspection and Inspection Reporting.  Pricing is to be honored for the period starting July 1, 2026 and ending June 30, 2027. Publication Date/Time: 7/9/2026 7:00 AM Closing Date/Time: 7/23/2026 11:15 AM Pre-bid Meeting: None Contact Person: Todd C. Law, P.E., Director of Public Works at tlaw@hartford-vt.org. Miscellaneous: Questions concerning this RFP must be submitted in writing, referencing the specific paragraph and page number to Todd Law, P.E., Director of Public Works. Related Documents: Wastewater Collection Line Cleaning, TV Inspection and Inspection Reporting

Attachment Preview

HARTFORD PUBLIC WORKS DEPARTMENT

173 AIRPORT ROAD, WHITE RIVER JUNCTION, VT 05001 • (802) 295-3622

REQUEST FOR BIDS

Wastewater Collection Line Cleaning,

TV Inspection and Inspection Reporting

at

Hartford & Quechee Wastewater Collection Systems

Town of Hartford, Vermont

HVT RFP No. 2026-S1

July 8, 2026

Hartford Department of Public Works

HVT RFP No. 2026-S1

Wastewater Collection Line Cleaning, TV Inspection and Inspection Reporting

TABLE OF CONTENTS

SECTION 1 – BID INSTRUCTIONS

1.01 Communications Regarding this Project

1.02 RFP Schedule

1.03 Pre-Bid Meeting

1.04 Site Visit

1.05 Submitting a Bid

1.06 Required Bid Contents

1.07 Items that Disqualify a Vendor Immediately

1.08 Criteria

1.09 Miscellaneous Items

SECTION 2 – SCOPE OF PROJECT

2.01 Project Description

2.02 Project Plans

2.03 Scheduling and Execution of Work

2.04 Work and Materials Provided by the Client

2.05 Work and Materials Provided by the Contractor

2.06 Safety

2.07 Pricing Structure

SECTION 3 – REQUIREMENTS AND CONDITIONS FOR ALL PROPOSERS

3.01 Tax Exemption

3.02 Proposer Affidavit

3.03 Proposer’s Financial Obligation to the Town

3.04 Proposer’s Incurred Costs

3.05 Standard Agreement Terms for Professional Services

ARTICLE 1. TERM

ARTICLE 2. SERVICES TO BE PERFORMED BY CONTRACTOR

ARTICLE 3. COMPENSATION

ARTICLE 4. TOWNS’S RESPONSIBILITIES

ARTICLE 5. STANDARD OF CARE

ARTICLE 6. INDEMNIFICATION

ARTICLE 7. INSURANCE

ARTICLE 8. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY

ARTICLE 9. TERMINATION

ARTICLE 10. STANDARD TERMS

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Hartford Department of Public Works

HVT RFP No. 2026-S1

Wastewater Collection Line Cleaning, TV Inspection and Inspection Reporting

SECTION 1 – BID INSTRUCTIONS

1.01 COMMUNICATIONS REGARDING THIS PROJECT: Please direct all communications regarding the RFP

process to:

Hartford Department of Public Works

HVT DPW RFP No. 2026-S1 – Wastewater Collection Line Cleaning,

TV Inspection and Inspection Reporting

c/o Todd Law, P.E., Director of Public Works

173 Airport Road

White River Junction, VT 05001

Telephone: (802) 295-3622

E-Mail: tlaw@hartford-vt.org

All communications/questions concerning this RFP must be submitted in writing referencing the specific

paragraph and page number. The deadline for questions is listed in Section 1.02 (RFP Schedule). Written

responses will be prepared by the Town and posted on the Town’s web site by the date listed in Section 1.02.

Changes to this RFP will be made only by formal written correspondence issued by the Town.

A copy of this bid and any additional documentation may be found at the Town of Hartford’s website at:

https://www.hartford-vt.org/bids.aspx

1.02 RFP SCHEDULE: The following is the anticipated schedule for the RFP Process.

Issue RFP:

Notify Town of Intent to Attend Pre-Bid

Meeting

Pre-Bid Meeting:

Site Visit:

Last Day to Submit Questions:

Written Responses to Questions:

Due Date for Bids:

Selection

Contract Negotiations

Contract Approval

July 23, 2026

No Pre-Bid Meeting is planned.

No Pre-Bid Meeting is planned.

No Site Visit is planned.

5:00 PM local E.S.T. on Tuesday July 14, 2026.

End of Thursday July 16, 2026.

11:00 AM E.S.T. on Thursday July 23, 2026.

T.B.D.

T.B.D.

T.B.D.

1.03 PRE-BID MEETING: The Town will not conduct a pre-bid meeting. Questions should be submitted in

writing with written responses prepared by the Town and posted on the Town’s web site by the date listed in

Section 1.02. Written responses will be prepared by the Town and posted on the Town’s web site by the date

listed in Section 1.02.

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Hartford Department of Public Works

HVT RFP No. 2026-S1

Wastewater Collection Line Cleaning, TV Inspection and Inspection Reporting

1.04 SITE VISIT: Contractors can conduct their own site visit within the public right of ways and submit any

questions in writing. Written responses will be prepared by the Town and posted on the Town’s web site by

the date listed in Section 1.02.

1.05 SUBMITTING A BID: Each Contractor seeking consideration for performance of services related to the

project must submit a Bid. Proposers are to submit one original copy signed by an officer authorized to bind

the company, one hard copy, and one digital copy in the Adobe PDF format.

The original and hard copy shall be sealed, properly addressed with the name of the Contractor and sent to;

Hartford Department of Public Works c/o Town Manager’s Office

HVT DPW RFP No. 2026-S1 – Wastewater Collection Line Cleaning,

TV Inspection and Inspection Reporting

c/o Christopher Holzwarth, Assistant Director – Planning & Permitting

171 Bridge Street

White River Junction, VT 05001

Sealed bids must be received at the above address by the date/time indicated in Section 1.02 (RFP Schedule)

for public opening in the Town Manager’s office or method listed in Section 1.06 (Special Covid-19 Bid

Opening Procedures) if needed. Bids received after the scheduled date/time will be rejected. All supporting

materials and documentation must be included with the bid. The responsibility of timely delivery lies solely

with the proposer. Faxed bids are not acceptable.

The Town reserves the right to reject any and all bids, to waive any irregularities in a bid, or to accept the

bid(s) which in the judgment of proper officials is in the best interest of the Town. The Town reserves the right

to accept a part or parts of a bid unless otherwise restricted in the RFP or issue subsequent Requests for Bid.

The Town reserves the right to approve or reject any sub-Contractors proposed for work under this bid or

waive any minor irregularities

The Town reserves the right to select the successful proposer on the basis of bids received, without seeking

further information for clarification from proposers. Upon review of bids, the Town may designate the most

qualified bids as finalists. These finalists may be invited to make oral presentations and participate in a

question and answer session with the Town. The Town shall have the right to visit selected user sites, should

this be deemed necessary.

All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of

interest shall be applicable to this RFP.

The Town does not guarantee that any contract will be awarded as a result of this RFP. In the event a contract

award is made but the contract is not executed, the Town does not guarantee that the contract will be re-

awarded.

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Hartford Department of Public Works

HVT RFP No. 2026-S1

Wastewater Collection Line Cleaning, TV Inspection and Inspection Reporting

1.06 REQUIRED BID CONTENTS: All brochures and supplemental documentation shall be included with the

original and all copies. If not, the bid may be considered as non-responsive. Contractor are required to submit

the following information in their bid:

• Letter of Transmittal: The proposer shall provide a transmittal letter with authorizing signature for the bid.

The letter must briefly summarize the vendor’s ability and willingness to perform the services required by

the RFP. The letter of Transmittal must be on the form provided in Exhibit A.

• Company Profile and Background. Provide the following information on the forms within Exhibit A;

o Location - The street address of the proposer’s company headquarters.

o Local Office of Proposer - Provide the location of the proposer’s office nearest to Hartford, Vermont.

Include the local office, a contact name, address, telephone, and fax numbers.

o Company’s Primary Business - State the proposer’s primary business, the number of years in the

proposer’s industry, and the number of employees assigned to these related activities.

o State the legal make-up of your company: sole proprietorship, partnership, corporation, etc.

o Please list any Lawsuits that you are currently engaged in. Please provide any and all suits either with the

Town of Hartford or any other Municipalities (include, but not limited to Federal, State, Local or other

Municipalities and Governmental agencies).

• Key Personnel Information. Provide the name, title, mailing address, telephone number and e-mail address

of the persons who will function as the Town’s primary contact and back-up contact person. Provide brief

resumes/qualifications of personnel who will be primarily involved in this project. Include any certifications

earned, special training taken, and memberships in professional groups. The information must be provided

on the form provided in Exhibit A.

• Bid Response as per Section 2.

• Statement of Exceptions to RFP requirements: Provide a detailed description of any exceptions taken to the

requirements of this RFP, including the Town Standard Terms and Conditions in Section 3. Exceptions shall

be referenced to the applicable RFP section/sub-section numbers. Any other departures from the Town’s

RFP are to be identified and failure to do so shall make the bid non-responsive.

• References: Provide a list of references on the form provided as Exhibit B. The Town is particularly interested

in contacting your governmental clients in the state of Vermont.

• Bid Submittal Form: The proposer shall provide a Bid Submittal Form with a fixed cost for each task

identified within the scope of work. The Bid Submittal Form must be on the form provided as Exhibit C.

1.07 ITEMS THAT DISQUALIFY A VENDOR IMMEDIATELY.

• Late bids.

• Incomplete or non-responsive bid.

1.08 CRITERIA: The selection committee will evaluate each bid submitted based on the criteria identified on

page 6. After receipt and review of the written bid, the Town may elect to have the bid presented in person, or

clarifications submitted in writing.

Proposers shall not assume that any information shared with the Town prior to this RFP will be considered in

the Evaluation process of this RFP. The evaluation team may or may not have prior knowledge of any

discussions and processes. Evaluation will be completed on the information submitted in bid only.

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Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 541330Engineering Services
• NAICS 541350Building Inspection Services

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