Project Information

Bid Title

RFLOI - PE & Design Services

Issuing Agency

City of Hickory

Location

North Carolina

Published Date

Mar 5, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

26-012 BL-0165 Kenworth Sidewalk Project

RFLOI - PE & Design Services

Sales Tax Certification

Attachment Preview

Version: 2018.11.19.RJS

Advertised: March 5, 2026

City of Hickory

REQUEST for LETTERS of INTEREST (RFLOI)

BL-0165 – KENWORTH SIDEWALK PROJECT –

PE & DESIGN SERVICES

TITLE:

BL-0165 – Kenworth Sidewalk Project

ISSUE DATE:

March 5, 2026

SUBMITTAL DEADLINE: March 26, 2026

ISSUING AGENCY:

City of Hickory

SYNOPSIS

SUBCONSULTANTS ARE PERMITTED UNDER THIS CONTRACT.

This contract shall be partially reimbursed with Federal-aid funding through the North

Carolina Department of Transportation (NCDOT). The solicitation, selection, and

negotiation of a contract shall be conducted in accordance with all Department

requirements and guidelines.

The primary and/or subconsultant firm(s) shall be pre-qualified by NCDOT to perform the

work codes listed below for the City of Hickory. Work Codes required are:

• 32 - Categorical Exclusions

• 63 - Environmental Assessment/Finding of No Significant Impacts

• 70 - Erosion and Sediment Control Design

• 106 - Historic Architectural Surveys of Standing Structures (Buildings and

Bridges)

• 132 - Landscape & Streetscape Design

• 155 - Pavement Markings Plans

• 171 – Public Involvement

• 192 – ROW Appraisals

• 194 – ROW Negotiators

• 199 – Route Location Surveys

• 235 - Subsurface Utility Engineering

• 243 - Threatened and Endangered Species Survey & Studies

• 269 – Urban Roadway Design

• 270 - Utility Coordination

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• 294 – Roadway Foundation Investigation and Design

• 296 - Retaining Wall Investigation & Design

• 433 - Tier I Basic Hydrologic and Hydraulic Design

• 541 - Traffic Management Plan – Level 1 and 2

WORK CODES for each primary and/or subconsultant firm(s) SHALL be listed on the

respective RS-2 FORMS (see section ‘SUBMISSION ORGANIZATION AND INFORMATION

REQUIREMENTS’).

This RFLOI is to solicit responses (LETTERS of INTEREST, or LOIs) from qualified firms to

provide professional consulting services to:

PROPOSED CONTRACT SCOPE SUMMARY

Preliminary Engineering and Design is needed to create a connection between the

existing sidewalk at NC 127 and existing sidewalk at 8th Avenue SE that connects

with Kiwanis Park.

The project includes the installation of a sidewalk beginning at the intersection of

NC 127 and 10th Avenue SE, and follows 10th Avenue SE east to 3rd Street SE then

follows 3rd Street SE north until in intersects with 8th Avenue SE, and proceeds

east along 8th Avenue SE to the intersections of 5th Street SE and 3rd Avenue

Drive SE. The project also includes short connector segments extending north

along 5th Street SE and 3rd Avenue Drive SE to tie into existing sidewalks. Total

project length is approximately .68 miles.

Closes a sidewalk gap that connects NC 127 and residential areas to existing

sidewalk in the Kenworth neighborhood and creates a connection to the Kiwanis

Park. This proposed section of sidewalk also allows pedestrians to access the

existing sidewalk networks that lead to other areas of the City including downtown

and NC 127.

LOIs should be submitted in .pdf format using software such as Adobe, CutePDF PDF Writer,

Docudesk deskPDF, etc.

LOIs SHALL be received BY MAIL OR HAND DELIVERY no later than 3:00 p.m. on March

26, 2026.

The address for mailings is:

City of Hickory

John Marshall

Transportation Planning Manager

PO Box 398

Hickory, NC 28603

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The address for hand-deliveries is:

City of Hickory

John Marshall

Transportation Planning Manager

76 N. Center Street

Hickory, NC 28601

LOIs received after this deadline will not be considered.

Except as provided below, any firm wishing to be considered must be properly registered with

the Office of the Secretary of State and with the North Carolina Board of Examiners for

Engineers and Surveyors. Any firm proposing to use corporate subsidiaries or subcontractors

must include a statement that these companies are properly registered with the North Carolina

Board of Examiners for Engineers and Surveyors and/or the NC Board for Licensing of

Geologists. The Engineers performing the work and in responsible charge of the work must be

registered Professional Engineers in the State of North Carolina and must have a good ethical

and professional standing. It will be the responsibility of the selected private firm to verify the

registration of any corporate subsidiary or subcontractor prior to submitting a Letter of Interest.

Firms which are not providing engineering services need not be registered with the North

Carolina Board of Examiners for Engineers and Surveyors. Some of the services being solicited

may not require a license. It is the responsibility of each firm to adhere to all laws of the State of

North Carolina.

The firm must have the financial ability to undertake the work and assume the liability. The

selected firm(s) will be required to furnish proof of Professional Liability insurance coverage in

the amount of not less than million per occurrence ($1,000,000); three million

($3,000,000) general aggregate. The term of coverage shall coincide with the dates of

the event/contract. The certificate shall provide a 30-day notice of cancellation or material

change of coverage to the certificate holders. Policy holder must also list the City of

Hickory as additional insured. The firm(s) must have an adequate accounting system to

identify costs chargeable to the project.

SCOPE OF WORK

The City of Hickory is soliciting proposals for the services of a firm/team for the contract scope

of work which include complete design drawings and bid package for the project, along with all

plats and documents required for preliminary design and engineering for the following:

Preliminary Engineering and Design is needed to create a connection between the

existing sidewalk at NC 127 and existing sidewalk at 8th Avenue SE that connects

with Kiwanis Park.

The project includes the installation of a sidewalk beginning at the intersection of

NC 127 and 10th Avenue SE, and follows 10th Avenue SE east to 3rd Street SE then

follows 3rd Street SE north until in intersects with 8th Avenue SE, and proceeds

east along 8th Avenue SE to the intersections of 5th Street SE and 3rd Avenue

Drive SE. The project also includes short connector segments extending north

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Version: 2018.11.19.RJS

along 5th Street SE and 3rd Avenue Drive SE to tie into existing sidewalks. Total

project length is approximately .68 miles.

Project work elements and services includes but not limited to; utility relocation

and coordination, preparation of right of way plans, preparation of construction

contract proposal and estimates. NEPA documentation and compliance must be

acquired.

PROPOSED CONTRACT TIME: 360 days

PROPOSED CONTRACT PAYMENT TYPE: Lump Sum

Lump Sum or Cost Plus for ROW Acquisition.

• 192 – ROW Appraisals

• 194 – ROW Negotiators

SUBMITTAL REQUIREMENTS

All LOIs are limited to fifteen (15) pages (RS-2 forms are not included in the page count)

inclusive of the cover sheet, and shall be typed on 8-1/2” x 11” sheets, single-spaced, one-

sided.

Fold out pages are not allowed. In order to reduce costs and to facilitate recycling, binders,

dividers, tabs, etc. are prohibited. One staple in the upper left-hand corner is preferred.

LOIs containing more than fifteen (15) pages will not be considered.

One (1) signed original and four (4) copies of the LOI should be submitted along with a

digital version on a thumb drive.

Firms submitting LOIs are encouraged to carefully check them for conformance to the

requirements stated above. If LOIs do not meet ALL of these requirements, they will be

disqualified. No exception will be granted.

SELECTION PROCESS

Following is a general description of the selection process:

The Local Government Agency’s (LGA) Selection Committee will review all qualifying LOI

submittals.

For Project-Specific Contracts (non-On-Call type contracts), the LGA’s Selection Committee

MAY, at the LGA’s discretion, shortlist a minimum of three (3) firms to be interviewed. IF

APPLICABLE, dates of shortlisting and dates for interviews are shown in the section

SUBMISSION SCHEDULE AND KEY DATES at the end of this RFLOI.

In order to be considered for selection, consultants must submit a complete response to this

RFLOI prior to the specified deadline. Failure to submit all information in a timely manner will

result in disqualification.

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SMALL PROFESSIONAL SERVICE FIRM (SPSF) PARTICIPATION

The Department encourages the use of Small Professional Services Firms (SPSF). Small

businesses determined to be eligible for participation in the SPSF program are those meeting

size standards defined by Small Business Administration (SBA) regulations, 13 CFR Part 121 in

Sector 54 under the North American Industrial Classification System (NAICS). The SPSF

program is a race, ethnicity, and gender-neutral program designed to increase the availability of

contracting opportunities for small businesses on federal, state or locally funded contracts.

SPSF participation is not contingent upon the funding source.

The Firm, at the time the Letter of Interest is submitted, shall submit a listing of all known SPSF

firms that will participate in the performance of the identified work. The participation shall be

submitted on NCDOT’s Subconsultant Form RS-2. RS-2 forms may be accessed on NCDOT’s

website at NCDOT Connect Guidelines & Forms. The SPSF must be qualified with the

Department to perform the work for which they are listed.

Real-time information about firms doing business with NCDOT and firms that are SPSF certified

through the Contractual Services Unit is available in the Directory of Transportation Firms. The

Directory can be accessed on NCDOT’s website at Directory of Firms -- Complete listing of

certified and prequalified firms.

The listing of an individual firm in the NCDOT’s directory shall not be construed as an

endorsement of the firm.

PREQUALIFICATION

NCDOT maintains on file the qualifications and key personnel for each approved discipline, as

well as any required samples of work. Each year on the anniversary date of the company, the

firm shall renew their prequalified disciplines. If your firm has not renewed its application as

required by your anniversary date or if your firm is not currently prequalified, please submit an

application prior to submittal of your LOI. An application may be accessed on the website at

Prequalifying Private Consulting Firms -- Learn how to become Prequalified as a Private

Consulting Firm with NCDOT. Having this data on file eliminates the need to resubmit this data

with each letter of interest. Even though specific DBE/MBE/WBE goals are not required for this

project, NCDOT is committed to providing opportunity for small and disadvantaged businesses

to perform on its contracts through established goals. The Firm, subconsultant and subfirm shall

not discriminate on the basis of race, religion, color, national origin, age, disability or sex in the

performance of this contract.

SELECTION CRITERIA

All prequalified firms who submit responsive letters of interest will be considered.

In selecting a firm/team, the selection committee will take into consideration qualification

information including such factors as:

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Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541430Graphic Design Services

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