Project Information

Bid Title

Professional Auction Services

Issuing Agency

Steuben County

Location

New York

Published Date

Jun 5, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

GC-26-014-P

Original Source

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Bid Documents

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Project Description

Bid Number:	GC-26-014-P
Bid Title:	Professional Auction Services
Category:	General County Bids
Status:	Open

Publication Date/Time: 6/5/2026 12:00 AM Closing Date/Time: 6/25/2026 1:30 PM Related Documents: GC-26-014-P Professional Auction Services (PDF)

Attachment Preview

PURCHASING DEPARTMENT

COUNTY OF STEUBEN

3 EAST PULTENEY SQUARE

BATH, NEW YORK 14810-1510

(607) 664-2484

LEGAL NOTICE

The Administration Committee of the Steuben County Legislature and the Interim Director of

Purchasing will receive competitive sealed proposals from qualified auction firms for professional

auction services. #GC-26-014-P.

Requests for proposal forms, scope of services and general provisions are available at the Steuben

County Purchasing Department, 3 East Pulteney Square, Bath, New York 14810. Telephone number:

607-664-2484. These documents are also available on the Steuben County website,

www.steubencountyny.gov.

Contractors assume all responsibility that their requests for mailed proposal documents are executed.

Proposals to be considered will be received at the Purchasing Department until 1:30 P.M. local time on

Thursday, June 25, 2026. Proposals will be acknowledged as received. Late proposals shall not be

considered.

Steuben County retains the right to reject any or all proposals and to withdraw this solicitation at any

time.

Dated: June 4, 2026

__________________

Jean A. Peterson

Interim Director of Purchasing

Professional Auction Services

Document #GC-26-014-P

OBJECTIVE:

This request for professional services is presented to obtain the professional technical expertise of an

auctioneering firm to conduct the sale of Steuben County surplus equipment.

PROJECT MANAGER:

Project manager is Jean A. Peterson, Interim Director, Steuben County Purchasing Department, 3 East

Pulteney Square, Bath, NY 14810. Telephone number: 607-664-2484.

QUALIFICATIONS:

Steuben County shall be free to make any inquiries deemed necessary to ascertain the qualifications

of the contractor and/or the accuracy of statements made by the contractor as to its qualifications.

CONTACT INFORMATION AND REQUIREMENTS:

Along with its response, the contractor of the RFP shall include the following information: name,

address, telephone number and FAX number.

PROPOSAL COST:

The price shall be an in toto price, the aggregate of all costs billable to Steuben County including but

not limited to freight, labor, materials and equipment, for the proposed scope of services to be

provided.

Any response to this request for professional services must include a proposed percentage-based

buyer’s premium, plus list any other expenses that may be applicable.

Buyer’s premium: The proposed buyer’s premium shall serve as the method of payment to the

auctioneer for the provision of auctioneering services as specified.

The buyer’s premium will be assessed to individuals purchasing merchandise at the County’s surplus

auction.

The buyer’s premium shall be in the form of a percentage-based fee calculated on and added to the

individual’s final total for items purchased.

SELECTION OF A CONTRACTOR:

Selection shall only be made from proposals submitted by qualified, responsive and responsible

entities who sufficiently meet the terms, conditions and specifications stated herein.

However, under all circumstances and all statements to the contrary notwithstanding, Steuben County

reserves as their right, the right to determine the contractor in accordance with the best interest of

Steuben County.

Determination is not made at the opening. All submitted proposals are subject to final review and

acceptance by the appropriate representatives of each County before a determination is made.

Receipt of proposals by the County shall not be construed as authority to bind the County.

REFERENCES:

Any response to this request for proposal shall contain as a minimum at least three (3) references

with contact names and phone numbers where the contractor has completed projects similar in

nature.

AWARD:

Award will be based upon the contractor’s experience demonstrated in similar projects, proposed

implementation plan and cost.

ASSIGNABILITY:

The contractor shall not assign, transfer, convey, sub-contract, sublet or other-wise dispose of all or

portions of the contract; and/or work to be performed as a result of the contract; or its right, title or

interest therein, or its power to execute such contract, or its responsibility therein to any other

person, company or corporation, without the prior written consent of the Steuben County.

INSURANCE:

a) This bid document includes attached to the Steuben County form contract as Appendix B, an

information sheet entitled: STEUBEN COUNTY STANDARD INSURANCE REQUIREMENTS. These

requirements establish the minimum insurance(s) which the contractor shall have in effect prior

to and maintained throughout the term of any contract by all parties contracting to do business

with Steuben County.

In the event that the awarded contractor’s insurance lapses during the term of the contract,

the County reserves, as its right, the right to purchase the contracted product(s)/service(s) on

the open market; with any increase in cost(s) to Steuben County being charged to the

contractor. Credit shall not be issued to the contractor where open market cost(s) to the

County are less than the cost(s) contracted with the contractor.

b) Steuben County shall be named as an additional insured in the contractor’s policy for all intents

and purposes of this contract and for any and all actions which may be taken as a result of this

contract.

c) Each contractor shall submit an original of its Certificate of Insurance (which indicates the

contractor’s compliance with the above sections a) and b) to the following: Steuben County

Purchasing Department, 3 East Pulteney Square, Bath, New York 14810, 607-664-2484.

d) The Certificate of Insurance must be approved by the County Risk Manager prior to the

contractor’s acting on and/or performing any of the obligations it incurred as a result of the

award and/or contract.

e) All persons who are self-employed must carry Worker’s Compensation coverage as directed by

the Steuben County Risk Manager.

f) Workers’ Compensation Insurance Exemption: Contractors claiming to be exempt from the

requirement to carry/provide Workers’ Compensation Insurance shall submit a fully executed

WC/DB-100 form; the form to be complete, notarized, and stamped as received by the New

York State Workers’ Compensation Board.

g) OSHA Training: Wherein a contractor and Steuben County are both parties to a contract

involving a public works project; said contract shall be understood, by all parties, to include

“the provisions that all of the contractor’s laborers, workers, and mechanics shall be certified as

having successfully completed a ten (10) hour OSHA approved course in construction safety

and health.” Such requirement having been mandated by the New York State Laws of 2007,

chapter 282.

In those instances where a RFP submittal is required, said certification(s) shall be included with

the contractor’s submittal. The contractor shall not allow participation in the contracted work

by its non-certified staff; i.e. all of the contractor’s non-certified laborers, workers, and

mechanics.

PREVENTION OF SEXUAL HARASSMENT:

Contractor hereby represents that said contractor is in compliance with New York State Labor

Law Section 201-g entitled “Prevention of Sexual Harassment”.

Contractor offering to provide services pursuant to this contract, as a Consultant, joint venture

consultant, subcontractor, attests that its performance of the services outlined in this contract

has a written policy addressing sexual harassment prevention in the workplace and provides

training, which meets the New York State Department of Labor’s model policy and training

standards, to all employees on an annual basis.

Furthermore, by submission of this Expression of Interest procurement document, each

contractor and each person signing on behalf of any contractor certifies, and in the case of a

joint submission each party thereto certifies its own organization, under penalty of perjury, that

the submitter has and has implemented a written policy addressing sexual harassment

prevention training to all of its employees. Such policy shall at minimum meet the

requirements of Section Two Hundred One – g of the New York State Labor Law (NYS Labor

Law §201-g).

ADDENDUM/ADDENDA:

a) If an addendum has been issued prior to the County’s receipt of proposals Steuben County

shall attempt to notify potential contractors known to have received the proposal documents

and whose contact information is on file with the County.

Steuben County does not ensure the potential contractor receipt of addendum. It shall be the

responsibility of each contractor, prior to submitting its proposal, to contact the Interim

Director of Purchasing, 607-664-2484, to determine if an addendum has been issued.

b) Addenda shall be available for review and/or copy at the Purchasing Department, Room #217,

Steuben County Office Building, 3 East Pulteney Square, Bath, N.Y.

c) It is a requirement that the contractor sign, date and include the addendum with its proposal

submission.

SUBMISSION OF PROPOSALS:

a) The contractor shall submit three (3) sets of its RFP; including all required documents (e.g.

signed clauses, statements, forms, bonds, insurance, manufacturer’s specifications, etc.)

1) One (1) set shall be stamped (or otherwise indicated) as being the “ORIGINAL.”

2) Two (2) sets shall be stamped (or otherwise indicated) as being the “DUPLICATE” or

“COPY.”

3) Information presented in the “ORIGINAL” set of the RFP submission shall prevail.

4) The RFP shall be submitted in a sealed opaque envelope marked on the outside with:

the contractor’s name and address and the designation “Sealed Proposal: Professional

Auction Services”.

b) The envelope shall be addressed to:

Jean A. Peterson, Interim Director of Purchasing

Steuben County Office Building

3 East Pulteney Square, Bath, New York 14810

To be deemed as received, all proposals must be received at the Purchasing

Department on or before Thursday, June 25, 2026, 1:30 p.m. local time.

c) Facsimile, email or other electronically transmitted proposals are not acceptable and shall be

deemed to have been rejected.

d) Security procedures are in effect at the Steuben County Office Building. Interested parties,

especially contractors who intend to hand deliver proposals and/or conduct business with the

Steuben County Purchasing Department, should allow sufficient time for any delay which may

arise as a result of security procedures. Steuben County is not responsible for any delays

caused by any mail, parcel or postal carrier. To be considered “delivered on time,” a

submission must be received at the Purchasing Department on or before Thursday, June 25,

2026, 1:30 p.m. local time.

e) All proposals will become property of the County once the advertised date and time of the

proposal opening has arrived. The County will have the right to disclose all or any part of a

proposal to public inspection based on its determination of what disclosure will serve the public

interest. Prospective offerors are further advised that, except for trade secrets and certain

personnel information (both of which the County has reserved the right to disclose), all parts of

proposals must be disclosed to those members of the general public making inquiry under New

York State Freedom of Information Law (NYS Public Officers Law, Article 6).

Should an offeror wish to request exemption from public access to information contained in its

proposal, the offeror must at the time of submission of its offer, specifically, identify in their

submission the information and explain in detail why public access to the information would be

harmful to the offeror.

LATE PROPOSALS:

Contractor shall bear sole responsibility for the delivery of their proposal in a timely manner. Reliance

upon the U.S. Postal Service or other carriers is at the contractor’s own risk. Late proposals shall not

be considered and shall be returned unopened.

REQUIRED INFORMATION:

a) Company overview: Please describe your company ownership and structure. Provide a list of

employees that will be providing the delivery service to the County.

b) Proposed implementation plan: Describe your proposed implementation plan and how it will

meet the objectives of this request for proposals.

Commodity Codes

• NAICS 425120Wholesale Trade Agents and Brokers
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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