Project Information

Bid Title

Access Gate at Animal Control

Issuing Agency

City of Warner Robins

Location

Georgia

Published Date

Feb 24, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-BT-4755

Original Source

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Bid Documents

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Project Description

Bid Information

Type	RFP
Status	Issued
Number	26-BT-4755 (Access Gate at Animal Control)
Issue Date & Time	2/24/2026 02:00:00 PM (ET)
Close Date & Time	3/17/2026 02:00:00 PM (ET)
Question Cut Off Date	3/11/2026 11:00:00 AM (ET)
Notes	The City of Warner Robins invites the submission of bids for complete installation of a 30 ft opening cantilever gate with an electronic stand alone keypad. Pictures of current gate and opening are attached to the line item. It is the contractor's responsibility to request any general information or minor clarification by the allowed date. No work required by this bid solicitation shall occur unless and until the required insurance certificates are provided and purchase order has been issued. The successful bidder shall give satisfactory evidence to the City of Warner Robins that they and/or sub-contractor carries Worker’s Compensation, in accordance with State Worker's Compensation Laws, and public liability and property damage insurance in sufficient amounts to ensure adequate coverage of the work, with the following minimum amounts acceptable: Commercial General Liability: 1 Million Per Occurrence / 2 Million General Aggregate Comprehensive Automobile Liability: 1 Million Combined Single Limit Umbrella Liability: 2 Million Worker’s Compensation at Statutory Requirement (only with 3+ employees) All questions must be submitted through IonWave by the designated date and time of Wednesday, March 11, 2026 at 11:00 a.m. Eastern time. Each prospective bidder must upload and submit your bid with all required documents through IonWave by the designated date and time of Tuesday, March 17, 2026 at 2:00 p.m. Eastern time. The bid will be awarded to the responsible bidder whose bid will be most advantageous to the City of Warner Robins, price, availability and other factors considered. The City of Warner Robins reserves the right to accept none, all, or any part of the bid, and to waive all formalities.

Contact Information

Name	Allison Lanneau Asst. Purchasing Agent
Address	P.O. Box 8629 Warner Robins, GA 31095 USA
Phone	(478) 302-5538
Fax	(478) 929-6940
Email	Purchasing_Office@wrga.gov

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9085829

Bid Attachments

File Name	Description	File Size
Contractor E-Verify Affidavit 13-10-91(b) (1) 2021.pdf	Contractor E-Verify Affidavit 13-10-91(b) (1) 2021	263 KB	338494	3877381
Sub-Contractors E-Verify OCGA 13-10-91(b) (3).pdf	Sub-Contractor E-Verify Affidavit	243 KB	338494	2182716
Non-Collusion Affidavit of Vendor.pdf	Non-Collusion Affidavit of Vendor	251 KB	338494	2565088
Absence of Conflict of Interest OCGA 36-80-28.pdf	OCGA 36-80-28 Absence of Conflict of Interest	259 KB	338494	2565089
Picture 1.jpg	Picture 1	38 KB	338494	7220565
Picture 2.jpg	Picture 2	38 KB	338494	7220566

Attachment Preview

26-BT-4755

Access Gate at Animal Control

Issue Date: 2/24/2026

Questions Deadline: 3/11/2026 11:00 AM (ET)

Response Deadline: 3/17/2026 02:00 PM (ET)

Contact Information

Contact: Allison Lanneau Asst. Purchasing Agent

Address: Purchasing

City Hall Complex

P.O. Box 8629

Warner Robins, GA 31095

Phone: (478) 302-5538

Fax: (478) 929-6940

Email: Purchasing_Office@wrga.gov

Page 1 of 12 pages

Deadline: 3/17/2026 02:00 PM (ET)

26-BT-4755

Event Information

Number:

26-BT-4755

Title:

Access Gate at Animal Control

Type:

RFP

Issue Date:

2/24/2026

Question Deadline: 3/11/2026 11:00 AM (ET)

Response Deadline: 3/17/2026 02:00 PM (ET)

Notes:

The City of Warner Robins invites the submission of bids for complete installation of a 30 ft

opening cantilever gate with an electronic stand alone keypad. Pictures of current gate and

opening are attached to the line item.

It is the contractor's responsibility to request any general information or minor clarification

by the allowed date. No work required by this bid solicitation shall occur unless and until the

required insurance certificates are provided and purchase order has been issued.

The successful bidder shall give satisfactory evidence to the City of Warner Robins that they

and/or sub-contractor carries Worker’s Compensation, in accordance with State Worker's

Compensation Laws, and public liability and property damage insurance in sufficient amounts

to ensure adequate coverage of the work, with the following minimum amounts acceptable:

Commercial General Liability: 1 Million Per Occurrence / 2 Million General Aggregate

Comprehensive Automobile Liability: 1 Million Combined Single Limit

Umbrella Liability: 2 Million

Worker’s Compensation at Statutory Requirement (only with 3+ employees)

All questions must be submitted through IonWave by the designated date and time of

Wednesday, March 11, 2026 at 11:00 a.m. Eastern time.

Each prospective bidder must upload and submit your bid with all required documents

through IonWave by the designated date and time of Tuesday, March 17, 2026 at 2:00 p.m.

Eastern time.

The bid will be awarded to the responsible bidder whose bid will be most advantageous to the

City of Warner Robins, price, availability and other factors considered. The City of Warner

Robins reserves the right to accept none, all, or any part of the bid, and to waive all

formalities.

Ship To Information

Address: Animal Control

208 Stalnaker Drive

Warner Robins, GA 31088

Billing Information

Contact: City of Warner Robins

Address: Accounts Payable

Post Office Box 8629

Warner Robins, GA 31095

Phone: (478) 293-1083

Email: WRInvoices@wrga.gov

Page 2 of 12 pages

Deadline: 3/17/2026 02:00 PM (ET)

26-BT-4755

Bid Activities

Mandatory On-Site Pre-Bid Meeting

3/5/2026 10:00:00 AM (ET)

A mandatory on-site pre-bid meeting will be held on Thursday, March 5, 2026 at 10:00 a.m. Eastern

time at 208 Stalnaker Drive, Warner Robins, GA 31088. To remain eligible for bid award, at least one

representative from the respective contractor must be in attendance promptly at the start of the meeting

and remain present for the duration of the meeting.

Bid Attachments

Contractor E-Verify Affidavit 13-10-91(b) (1) 2021.pdf

Contractor E-Verify Affidavit 13-10-91(b) (1) 2021

Sub-Contractors E-Verify OCGA 13-10-91(b) (3).pdf

Sub-Contractor E-Verify Affidavit

Non-Collusion Affidavit of Vendor.pdf

Non-Collusion Affidavit of Vendor

Absence of Conflict of Interest OCGA 36-80-28.pdf

OCGA 36-80-28 Absence of Conflict of Interest

Download

Download

Download

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Bid Attributes

1 Business License

To remain eligible for award, bidders must possess a current and valid business license/occupational tax certificate

issued by the appropriate local, state, or federal authority, as required by law. Proof of such license must be

included with bid submission.

I have read, understand and agree to comply.

(Required: Check if applicable)

2 General Instructions to Bidders, Terms and Conditions

1. Purchasing Policies & Procedures: This bid is subject to the provisions of the City of Warner Robins

Purchasing Policies and Procedures and any revisions thereto which are hereby incorporated into this

contract in their entirety except as amended or superseded herein.

2. Preparation of Bids: It is the responsibility of the bidder to review all attachments, attributes,

drawings, specifications, scope of work/services and all instructions. Failure to do so will be at the

bidder’s risk, as the bidder will be held liable for their bid response.

Unit price for each line item shall be shown and such prices shall include packing unless otherwise

specified, along with a total and grand total where applicable. In case of a discrepancy between a

unit price and extended price, the unit price will be assumed correct. Each bidder shall provide all

the information required by the bid form or document. An authorized agent of the company

must sign bid documents.

Bids issued by the City of Warner Robins are advertised on the City’s electronic bidding system

IonWave. Bids can be viewed by going to https://www.wrga.ionwave.net.

3. Delivery: Each bidder should state the estimated time for delivery of goods or services. Words such

as “immediate” and/or “as soon as possible”, etc. will not be acceptable. The known earliest date or the

minimum number of calendar days required after receipt of order (delivery A.R.O.) shall be stated (if

calendar days are used, include Saturday, Sunday and holidays).

4. Clarification of Terms: If a prospective bidder has questions or requires further clarification regarding

the meaning or interpretation of the bids, drawings, specifications or other bid documents, the

Page 3 of 12 pages

Deadline: 3/17/2026 02:00 PM (ET)

26-BT-4755

prospective bidder must submit the question(s) through the City's IonWave electronic bidding system

by the date and time specified in the bid notes, in order for a reply to reach all bidders before the close

of the bid. Questions submitted via email, telephone, or any alternative method will not be accepted.

Any revisions or information concerning a bid will be provided to all prospective bidders as an

addendum issued by the Purchasing Office.

5. Bid Acceptance Period: This bid shall be binding upon the bidder for ninety (90) calendar days

following the bid closing date. Any bid in which the bidder shortens the acceptance period may be

rejected. If specified, bid openings will be held in the Purchasing Office, City Hall Complex, 700 Watson

Boulevard, Warner Robins, GA.

6. Submission of Bids: Bids, along with all required documents, must be submitted via Ionwave by the

designated date and time stated in bid documents. Submissions received via mail, UPS, Fedex, fax,

hand delivery, or any alternative method will not be accepted, unless otherwise specified in bid

documents. Only when specified, shall formal sealed bids be submitted to the Purchasing Office. The

City of Warner Robins is not responsible for bids that are not submitted in IonWave or received in the

Purchasing Office by the due date and time. Bids received after the submission deadline will not be

considered in bid evaluation.

Except as otherwise provided by law, information submitted by a bidder in the bidding process

shall be subject to disclosure after the bid is awarded in accordance with the Georgia Open

Records Act. Proprietary information must be identified as required by the Georgia Open Records

Act. Marking an entire bid as proprietary will not be accepted.

Each bidder must keep the contents of their bid confidential after it is submitted until the bid is

awarded. The City of Warner Robins will reject the bid as non-responsive if any information is

released regarding the bid response prior to it being awarded.

7. Bid Prices: Bid price shall be in the form of a firm cost per the attached specifications. Any

exceptions must be noted. The price and all unit prices shown shall be deemed to include all costs of

bidder’s performance of the work as set forth in the bid documents, including, but not limited to, the

cost of labor, supervision, travel, services, materials, fuel, equipment, tools, scaffold, hoisting,

transportation, surcharge, storage, insurance and taxes.

Each bid is received with the understanding that selection as the successful bidder by the City

does not constitute a written contract between the successful bidder and the City, but shall bind

the bidder on his part to furnish and deliver the articles quoted at the prices stated in

accordance with the conditions of said accepted bid upon execution of a written contract with the

City authorized and approved by the City Attorney and Council and signed by the Mayor. Once a

contract is executed by the proper authorities for each party, the City, on its part, may order

from such contractor, and except for cause beyond reasonable control, pay for, at the agreed

prices, all articles specified and delivered.

The City of Warner Robins is exempt from all State Sales Tax (076-87-00652-1) and Federal

Excise Tax (58-6000693).

8. Qualification of Bidders: The City of Warner Robins may make such reasonable investigations as

deemed proper and necessary to determine the ability of the bidder to perform the work/furnish the

items and the bidder shall furnish to the City all such information and data for this purpose as may be

requested.

9. Reject and Withdraw Bids: Failure to observe any of the instructions or conditions in this bid may

constitute ground of rejection of bid.

10. Testing and Inspection: Since tests may require several days for completion, the City of Warner

Robins reserves the right to use a portion of any supplies before the results of tests are determined.

The cost of inspections and tests of any item, which fails to meet specifications, shall be the

Page 4 of 12 pages

Deadline: 3/17/2026 02:00 PM (ET)

26-BT-4755

responsibility of the bidder. All merchandise and services shall be subject to inspection after arrival at

the destination or completion of work. In the case any items are found to be defective or otherwise

not in conformity with specifications or statement of work, the City has the right to reject such items

and/or services and return them at bidder’s expense.

11. Inspection of Work Site: Bidders shall visit the City of Warner Robins buildings included and shall be

responsible for having ascertained pertinent local conditions such as location, accessibility and general

character of the buildings. Claims, as a result of failure to do so, will not be considered by the City of

Warner Robins.

12. Delivery Failures: Failure of a contractor to deliver within the time specified or within reasonable

time as interpreted by the Purchasing Agent, or failure to make replacement of rejected

articles/services when so requested, immediately or as directed by the Purchasing Agent to purchase

in the open market articles/services of comparable grade to replace the articles/services rejected or not

delivered. On all such purchases, the contractor shall reimburse the City within a reasonable time

specified by the Purchasing Agent for any expense incurred in excess of contract process, or the City

shall have the right to deduct such amount from monies owed the default contractor. Should public

necessity demand it, the City reserves the right to use or consume articles delivered which are

substandard in quality, subject to an adjustment in price to be determined by the Purchasing Agent.

13. City Furnished Property: No material, labor or facilities will be furnished by the City unless so

provided in the bid.

14. F.O.B. Point: Unless otherwise stated in the bid and any resulting contract, or unless qualified by

the bidder, items shall be shipped F.O.B. Destination. The seller shall retain title for the risk of

transportation, including the filing for losses or damages. The invoice covering the items is not payable

until items are delivered and the contract of carriage has been completed the F.O.B. clause states

otherwise, the seller assumes transportation and related charges either by payment or allowance.

15. Indemnification: The bidder agrees to indemnify, defend and hold harmless the City of Warner

Robins and, its departments, their officers, agents, and employees from any claims, demands,

damages and actions of any kind or nature whether at law or in equity, arising from or caused by the

use of any materials, goods, or equipment of any kind or nature furnished by the bidder/any services

of any kind or nature provided by the bidder.

16. Non-Collusion: By submission of a bid, the vendor certifies, under penalty of perjury, that to the

best of its knowledge and belief:

(a) The prices in the proposal have been arrived at independently without collusion, consultation,

communications, or agreement, for the purpose of restricting competition, as to any matter

relating to such prices with any other vendor or with any competitor.

(b) Unless otherwise required by law, the prices which have been quoted in the proposal have

not been knowingly disclosed by the vendor prior to opening, directly or indirectly, to any other

vendor or to any competitor.

(c) No attempt has been made, or will be made, by the vendor to induce any other person,

partnership or corporation to submit or not to submit a proposal for the purpose of restricting

competition. Collusions and fraud in bid preparation shall be reported to the State of Georgia

Attorney General and the United States Justice Department.

17. Force Majeure: Neither Party shall be liable for failure or delay to perform under this Agreement if

such failure or delay is due to circumstances beyond the reasonable control of the applicable Party.

Such circumstances include, without limitation, acts of God; communicable diseases, epidemics, and

pandemics (including without limitation the coronavirus or COVID-19); fire; flood; government acts or

orders; interruption of utility services; local, regional, or state emergencies; quarantines; severe

weather; war, and other causes, whether similar in kind to the foregoing or otherwise, beyond the

applicable Party’s reasonable control (“Force Majeure”). The Party claiming a Force Majeure must take

reasonable steps to minimize the impact thereof. The Party claiming a Force Majeure must give the

Page 5 of 12 pages

Deadline: 3/17/2026 02:00 PM (ET)

26-BT-4755

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 561621Security Systems Services (except Locksmiths)

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