Project Information

Bid Title

Kate Downing Road Open Space Project - Engineering Services

Issuing Agency

Plainfield town

Location

Connecticut

Published Date

May 14, 2026

Closing Date

Jun 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Kate Downing Road Open Space Project - Engineering Services

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TOWN OF PLAINFIELD

8 Community Avenue Plainfield, CT 06374

Kevin M. Cunningham

FIRST SELECTMAN

(860) 230-3001

FAX (860) 230-3033

REQUEST FOR PROPOSAL (RFP)

FOR

ENGINEERING SERVICES –

KATE DOWNING ROAD OPEN SPACE PROJECT

ISSUED BY: Town of Plainfield

8 Community Avenue

Plainfield, CT 06374

CONTACT: Shannon Fagan

Economic Development Director

(860) 230-3003

PROPOSAL DUE:

Monday, June 1, 2026, 2 PM

Finance Department

Lisa Madden, Finance Director

(860) 230-3005

2

INDEX

INDEX ............................................................................................................................................ 3

INVITATION TO BID .................................................................................................................... 4

STANDARD INSTRUCTIONS FOR BIDDERS .......................................................................... 5

SPECIFICATIONS ........................................................................................................................11

INDEMNIFICATION AND INSURANCE REQUIREMENTS FOR CONSTRUCTION,

PROFESSIONAL, OR LABOR SERVICE BIDS

........................................................................................................................................................11

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INVITATION TO BID

ENGINEERING SERVICES –

KATE DOWNING ROAD OPEN SPACE PROJECT

PLAINFIELD TOWN HALL

8 COMMUNITY AVENUE

PLAINFIELD, CT 06374

The Town of Plainfield invites qualified vendors to submit proposals for professional

engineering services for the development of open space on Kate Downing Road. The total

project budget is $65,000.

This project is funded through the Connecticut Recreational Trails Program (CT DEEP), and all

work must comply with applicable state and program requirements.

Sealed bids must be received in the Finance Office, Plainfield Town Hall, 8 Community

Avenue, Plainfield, CT 06374, by 2 PM, Monday, June 1, 2026. Bids will be opened & read at

Plainfield Town Hall.

After opening the bids, no bid can be withdrawn for a period of sixty (60) days.

The Town of Plainfield reserves the right to reject any or all bids or any part of all bids and to

waive any informality when such action is in the best interest of the Town. The Town also

reserves the right to extend by mutual consent an awarded bid when such action is in the best

interest of the Town of Plainfield. The Town of Plainfield is an equal opportunity employer.

RFP packages, containing submission instructions, specifications and other information are

available in this document.

Please put “RFP ENGINEERING SERVICES – KATE DOWNING ROAD OPEN SPACE

PROJECT” in the subject line of email requests.

4

TOWN OF PLAINFIELD, CONNECTICUT

STANDARD INSTRUCTIONS FOR BIDDERS

1. Sealed bid proposals will be received by the Finance Director by the date and time

indicated on the Invitation to Bid. Bids received later than the date and time specified will

not be considered and will be returned unopened.

2. Bids are to be returned with the bid name prominently indicated on any other mailing

envelope. The name and address of the bidder should appear in the upper left-hand corner

of the envelope. Please add to the exterior of the envelope: "DO NOT OPEN UNTIL 2

PM ON JUNE 1, 2026". Bids will not be accepted via fax or e-mail.

3. All proposals will be opened and read publicly and are subject to public inspection.

Bidders may be present or represented at all openings. Bid results are mailed to all

responding bidders.

4. Municipalities are exempt from any sale, excise or federal taxes. Bid prices must be

exclusive of taxes and will be so construed.

5. The Town of Plainfield reserves the right to reject any or all bids or any part of all bids

and to waive any informality when such action is in the best interest of the Town. The

Town also reserves the right to extend by mutual consent an awarded bid when such

action is in its best interest.

6. Bidders should familiarize themselves with all of the terms and conditions set forth in the

bid specifications. Failure by the bidder to familiarize himself with these terms and

conditions does not excuse the bidder from fulfillment of the bid specifications.

7. All entities doing business with the Town certify, upon acceptance of a bid and by virtue

of their signature on that bid, that they have read, understood and will comply with the

section of the Town’s updated plan of affirmative action and equal opportunity relating to

contractual and purchasing procedures. The bidder agrees to cooperate fully should the

Town choose to audit this compliance.

8. In case of an error in the extension or addition of prices, the unit price will govern. The

Town will not be subject to any price increases after a bid award, unless it was part of the

original bid terms.

9. The Town reserves the right to increase or decrease quantities listed to stay within the

allocated funding at the time of bid opening.

10. The Finance Department has an obligation to accept the lowest responsible bid which is

in the Town’s best interest. Factors include, but are not limited to: price, compliance to

specifications, quality offered, freight costs, delivery time, past performance,

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standardization of current equipment, financial resources, technical qualifications,

equipment, and experience.

11. Bidders shall state in writing and attach to the bid any conditions/exceptions that are part

of the bid price. Comments to the effect “see literature” will not be acceptable.

12. The Town’s competitive bidding process is not a means for competitors to obtain

private/proprietary information that is not otherwise normally available. Such information

relates to a bidder’s financial records and responsibility, test data, manufacturing

drawings, formulas, and processes. To promote competition and protect valid interests,

this type of information/data will remain confidential.

13. All bidder questions shall be directed to the Economic Development Director, Shannon

Fagan, at sfagan@plainfieldct.org. Procedural and clarification questions will be

answered appropriately. Questions that require an answer that will, in effect, change/alter

the intent of the specifications will only be answered in writing to all bidders by a bid

addendum.

14. Awarded bidders are responsible for obtaining all necessary permits as required by

OSHA, Federal, State, and/or Town regulations. Town permits will be issued at no cost.

15. Alternate proposals will not be considered unless specifically called for in the bid.

16. Prices shall include packing, transportation, and delivery charges F.O.B. to

Plainfield/delivered unless specifically noted otherwise.

17. The bidder declares that the proposal is not made in connection with any other bidder

submitting a proposal for the same bid and is in all respects fair and without collusion or

fraud.

18. Cash discounts may be offered by bidder for prompt payment of bills, but such cash

discount will not be taken into consideration in determining the awarded low bidder,

except in the case of tie bids and then only provided such discount is based on payment

of the invoice not less than fourteen (14) days after satisfactory delivery and/or receipt of

the invoice, whichever is later.

19. The Town will not award a bid to any bidder who owes a delinquent tax to the Town.

Bidders certify by virtue of their signature on the bid sheet that neither the bidder nor any

business or corporation in which the Bidder owns an interest is delinquent in tax

obligations to the Town. The Finance Department will verify that no delinquent taxes are

owed before any bid is awarded.

20. The bidding entity is required to provide evidence from the Connecticut Secretary of

State that they are in good standing and qualified to conduct business in the State of

Connecticut.

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Commodity Codes

• NAICS 541330Engineering Services

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