Project Information

Bid Title

Request for Qualifications City of Gallatin, Tennessee Fire Hall, Headquarters, & Training Tower

Issuing Agency

Gallatin city

Location

Tennessee

Published Date

Nov 13, 2025

Closing Date

Dec 11, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Qualifications City of Gallatin, Tennessee Fire Hall, Headquarters, & Training Tower
Category:	City of Gallatin Bids
Status:	Open

Publication Date/Time: 11/13/2025 10:00 AM Closing Date/Time: 12/11/2025 4:00 PM Related Documents: RFQ Final for Fire Station Relocation Project - posting November 13 2025

Attachment Preview

Request for Qualifications

City of Gallatin, Tennessee

Fire Hall, Headquarters, & Training Tower

Due no later than 4 p.m. Central Time

December 11, 2025

RFQ Page 1

1.0 INTRODUCTION

The City of Gallatin (City) is pleased to issue a Request for Qualifications (RFQ) for Architect and

Engineering (A&E) services for the construction of a new fire service prototype building that can

be scaled to serve as a fire station, fire administration offices, and training facility. The design

and construction process will follow an integrated team approach to include analysis and

recognition for solutions to provide a safe and healthy built work environment.

The site is at 1250 Hartsville Pike, Gallatin, TN on a parcel that includes the Tennessee Army

National Guard facility (TNANG). The current TNANG facility will remain. Design work will

include improvements to the TNANG facility parking and storage areas. The parcel dedicated to

the City consists of approximately 10.7 acres and the remaining TNANG facility property is

approximately 6.7 acres. The property has significant topography in areas, large clear grass

areas, and heavily wooded areas. The site is not in any known floodplain.

The City intends to award A&E services to the most qualified and responsive firm based upon

the evaluation criteria outlined in this RFQ. The selected A&E will be responsible for ensuring

the project is delivered within budget, on schedule, and in compliance with the established

program.

City will only consider A&E firms/teams that meet the following minimum qualifications:

A. Licensed to practice as an Architect or Professional Engineer (or other design disciplines

as may be required) in the State of Tennessee.

B. Registered and authorized to conduct business in the State of Tennessee.

C. The lead Architect and/or Professional Engineer must have personal and demonstrable

experience with programming, design, and construction of a fire service building with

the complexity illustrated within this document.

D. At least one principal or responsible member of the firm(s) shall have a minimum of ten

(10) years’ experience in responsible charge of the field or fields involved.

2.0 CITY AND FIRE DEPARTMENT GOALS AND OBJECTIVES FOR PROJECT

The following are the overall goals and objectives established by the City and Gallatin Fire

Department for this project:

• A two-story structure that serves multiple functions as a fire station, fire administration

offices, and training facility.

o An example of the desired facility, approximately 27,000 square feet, is LaVergne

Fire Station 41 located at 283 Old Nashville Highway, La Vergne, TN 37086.

o Some changes to maximize office and storage space will be desired of the

selected A&E.

• Four (4) drive-through bays to house assigned fire and EMS apparatus.

Request for Qualifications

City of Gallatin, Tennessee

Fire Hall, Headquarters, & Training Tower

Due no later than 4 p.m. Central Time

December 11, 2025

RFQ Page 2

• Living Space for 14 front-line personnel, including an on-duty Battalion Chief (shift

supervisor) and two Company Officers (front-line supervisors).

• Indoor (for approximately 120 people) and outdoor training spaces for ongoing

employee development.

• A fire training structure in an area convenient to the new facility. An example of the

desired structure is the Fire Training Structures LLC – Sable System.

• Relocation of the existing ceremonial bell and donation brick pavers at 119 GFD

Memorial Blvd.

• Maximization of available open space to provide flexibility for a variety of public safety

training curricula

• Adequate space in offices and rooms with a focus on storage space for both the fire

station and fire administration offices.

• A continuous road connecting the new fire station to Hartsville Pike and Old Airport

Road.

• Traffic signal on Hartsville Pike warning motorists of emergency vehicles entering the

roadway.

• Facility designed for occupant comfort, efficient use of space, ease of facility

maintenance, functionality, along with a focus on durability.

• Preserve as many trees as possible on the City’s portion of the site for future TNANG

training exercises.

As much as practical, the design should conform to the guidelines identified in the U.S. Fire

Administration Publication FA168, Safety and Health Considerations for the Design of Fire and

Emergency Medical Services Stations, the guidelines identified in Chapter 12 of the NFPA Fire

Protection Handbook, (2023 ed.), and the University of Tennessee’s Municipal Technical Advisory

Service (MTAS- Fire) - New Fire Station Design Standards (June 2021 or latest version).

3.0 SELECT SITE IMPROVEMENTS – NATIONAL GUARD FACILITY

Parking lot and select site improvements, as agreed upon by the City, will be made to the TNANG

property as part of this project. Site layout to be efficient, leaving room for future City and/or

State of Tennessee projects. (See RFQ Exhibit A)

The selected firm shall abide by:

• State of Tennessee OSA Policy and Procedures

o https://www.tn.gov/osa/general-information/policy---

procedure.html

• State of Tennessee Designers Manual General Conditions

o https://www.tn.gov/generalservices/stream/stream/designers-

consultants/designers--manual1.html

• Tennessee Military AIA

Request for Qualifications

City of Gallatin, Tennessee

Fire Hall, Headquarters, & Training Tower

Due no later than 4 p.m. Central Time

December 11, 2025

RFQ Page 3

4.0 SCOPE OF WORK

The City intends to engage a professional firm for A&E design services that include, but are not

limited to:

•

Architectural Services

•

Civil Engineering services

•

Structural Engineering services

•

Mechanical, Electrical, Plumbing, and Fire Protection services

•

Interior Design

•

Landscape Design

•

Information Technology, Data, and Telecommunications

Design service responsibilities may also include, but are not limited to the following services:

•

Program collaboration and verification involving Fire Department and City staff.

•

Detailed topographic survey as necessary for planning and design of the project.

•

Site Constraints Analysis and Assessment.

•

Soil investigations as necessary to determine structural design.

•

Preparation of detailed plans and specifications for construction (building, interiors, site,

utilities and stormwater, landscaping, signage, etc.) including low voltage devices and

pathways.

•

Preparation of contract proposal and all necessary bidding documents.

•

Preparation of detailed estimate of probable costs at various design milestones (Initial

Programming, 30%, 60%, and 95%).

•

Preparation of detailed project schedule through completion of construction.

•

Design submission for City review at 30%, 60%, and 95% design.

•

Preparation of all necessary post letting plans revisions (as required).

•

Preparation and delivery of record documents.

•

Obtain all environmental and other necessary permits from authorities having

jurisdiction (as required).

•

Adherence to all applicable City regulations and standards and other applicable

standards and specifications.

•

Construction administration/management services.

•

Coordination of any City provided equipment and installation as required.

The selected firm shall provide documents in the appropriate media for the following phases of

design and shall comply with established industry standards outlined by the American Institute

of Architects. The following is an abbreviated outline of the duties and responsibilities:

•

Programming and Spatial Needs Analysis (if required).

•

Schematic Design Phase

•

Design Development Phase

•

Construction Documents

•

Construction Administration/Management

Request for Qualifications

City of Gallatin, Tennessee

Fire Hall, Headquarters, & Training Tower

Due no later than 4 p.m. Central Time

December 11, 2025

RFQ Page 4

5.0 EVALUATION CRITERIA

City staff will review the Statement of Qualifications received from each proposer. Criteria for

evaluation of Statements of Qualifications include:

•

Qualifications and availability of A&E team members. (20%)

•

Project understanding and responsiveness to project description and fiscal management.

(25%)

•

Project approach and methodology. (20%)

•

Prior relevant experience with projects of similar size and complexity. (25%)

•

Past record of performance with the City of Gallatin. (10%)

Once City staff have evaluated each submittal, two or more firms will be invited for interviews

and discussion of scope of work. City staff makes a final recommendation to the Mayor of

Gallatin who may initiate contract discussion or assign that to appropriate staff.

The selected firm is required to use the City of Gallatin’s Professional Services Agreement.

This is not optional. (See RFQ Exhibit B)

6.0 SUBMITTALS

Proposals shall be clear and concise. The Statement of Qualifications submittal shall not exceed a

total of fifteen (15) pages in double-sided format or thirty (30) pages in single-sided format

including a cover letter and staff résumés. Each firm shall submit six (6) printed and bound

copies along with a single flash drive that contains the entire submittal in .PDF format.

The following minimum information shall be provided in the Statement of Qualifications in the

order presented.

Introductory Information

•

Introduction of firm responding with name and contact information, including mailing

address, email, and office and mobile telephone numbers for the firm’s designated lead

on page one of the submittal.

•

Executive summary stating firm’s understanding of the project, team capabilities, design

approach, and opinion on why the firm should be chosen.

Methodology/Approach

•

Brief description of firm’s design philosophy and design approach that would be used for

the project.

•

Summary of design approach/methodology utilized to complete the project including

strategies for public engagement and quality assurance/quality control.

•

Cost control strategies and approaches, including a listing of recent projects completed

within budget and on-schedule.

Request for Qualifications

City of Gallatin, Tennessee

Fire Hall, Headquarters, & Training Tower

Due no later than 4 p.m. Central Time

December 11, 2025

RFQ Page 5

•

Critical path or milestone schedule that includes a brief description and estimated time

duration for each.

•

Provide brief explanation of firm’s (or team) ability to coordinate and communicate with

the City and process to be used to creatively engage fire department staff in each phase

of design.

Relevant Project Experience

•

A list of the lead Architect and/or Professional Engineer’s relevant projects of similar size

and complexity to what is being requested by the City. Preferably these should be

located within the greater Nashville, TN region which are in-service and being utilized by

the local government. Examples of these projects within the past five (5) years will be

given priority in rankings.

•

A list of the firm’s relevant projects of similar size and complexity to what is being

requested by the City.

•

All projects listed should cite specific services the A&E and/or firm provided, initial

estimate of project costs, actual project timeline, and final project costs.

Project Team

•

Key staff member resumés, with a maximum of one (1) page per staff member.

•

Listing of current commitments of firm and key staff members.

•

Proof of professional license to practice architecture or engineering in the State of

Tennessee.

•

Listing of proposed subconsultants, their role in the project, and estimated percentage

of work they will perform.

•

Organizational chart of the project team, illustrating persons in primary role(s) on the

project.

All proposals become the property of the City of Gallatin upon submission. The cost of

preparing, submitting, and presenting a proposal is the sole expense of the proposer.

The City of Gallatin reserves the right to reject any and all proposals received, to negotiate with

any qualified source, to waive any formality and technicalities, or to cancel the RFQ in part or in

its entirety if it is in the best interest of the City. This solicitation of proposals in no way obligates

the City to award a contract.

Submittals are due no later than 4 p.m. Central Time on Thursday, December 11, 2025.

Submittals shall be addressed to:

Rosemary Bates

Fire Station 1 - RFQ for A/E Services

City of Gallatin EDA

132 West Smith Street

Gallatin, TN 37066

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 611430Professional and Management Development Training

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