Project Information

Bid Title

26-027 Tires

Issuing Agency

St. Charles County

Location

Missouri

Published Date

Jan 8, 2026

Closing Date

Feb 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26-027

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 26-027
Bid Title:	26-027 Tires
Category:	SCCMO Equipment
Status:	Open

Publication Date/Time: 1/8/2026 8:00 AM Closing Date/Time: 2/4/2026 2:00 PM Related Documents: 26-027 Tires

Attachment Preview

LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 26-027

For

Tires

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for Tires. All bid prices submitted must be guaranteed for

ninety (90) days.

BID INSTRUCTIONS

One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope

plainly marked “26-027 Tires” with the date and time of the bid opening in the lower left corner

of the envelope.

An authorized representative of the company/person submitting the bid must sign the bid, in

blue ink.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street

Room 541 St. Charles MO 63301 prior to the bid opening.

Bid opening will be on 02/04/2026 at 2:00 PM, in Room 116 of the St. Charles County

Administration Building, 201 North Second Street, St. Charles, MO 63301.

St. Charles County reserves the right to accept and/or reject any and all bids.

Bid results may be obtained by going to our St Charles County Government website at

http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”, select bid

and click on “related documents”. No phone calls please. The time it takes for final bid results

to be made public depends on the complexity of the project and the cost of the project.

BID INQUIRIES

Any questions or clarifications concerning this Request for Bid must be submitted in writing via E-

mail to:

Donna Clayton

St. Charles County Government

Finance Department

201 North Second St

St. Charles, Missouri 63301

dclayton@sccmo.org

For questions or inquiries concerning the specifications please contact:

Ted Dunkmann, Highway Superintendent

St. Charles County Government

301 North Third St

St. Charles, Missouri 63301

Fax: (636)949-7307

Teddunkmann@sccmo.org

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Proposal Response from (please complete)

Name of Company or individual

• The bid number and title shall be referenced on all correspondence.

• All questions must be received no later than 3:00 PM on 01/28/2026. Any question

received after this deadline may not be answered.

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any

addendum that are issued.

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section

titled “Bid Inquiries”, concerning this request is prohibited PRIOR TO BID OPENING.

Representative shall include, but not be limited to, all elected and appointed officials, and

employees of St. Charles County and their Agents within St. Charles County.

Any Offeror engaging in such prohibited communications prior to Bid Opening may be

disqualified at the sole discretion of St. Charles County.

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Proposal Response from (please complete)

Name of Company or individual

TERMS AND CONDITIONS

 St. Charles County reserves the right to reject any and all bids or parts of a bid and waive

technicalities, and to adjust quantities.

 All bids will be considered final. No additions, deletions, corrections, or adjustments will be

accepted after the time of bid opening.

 All delivery costs or charges must be included in the F.O.B. destination bid price.

 City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales

made to St. Charles County and must be excluded.

 The contract shall be effective for the approximate twelve (12) month period from the date

of the notice of award.

 The electronic version of this bid/RFP is available upon request. The document was

entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee the

completeness and accuracy of any information provided on the electronic version.

Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the

Purchasing Office governs in the event of a discrepancy between the information contained

in or on the electronic version and that which is on the hard copy.

 Vendors are required to clearly identify any deviations from the specifications in this

document.

 An authorized officer of the company submitting the bid must sign all bids, in blue ink.

 Vendors must submit two [2] signed copies of their bid; one is to be an original and so

marked.

 All prices and notations must be in blue ink or typewritten on the attached form. Mistakes

must be crossed out, corrections typed adjacent and must be initialed in blue ink by the

person signing the bid.

 St. Charles County will not award any bid to an individual or business having any

outstanding amounts due from a prior Contract or business relationship with the County or

who owes any amount(s) for delinquent taxes, fees or licenses.

 Sealed proposals received after the designated time of the receipt of the sealed proposals

will be considered as “No Bid” and “Void” and will not be opened.

 The successful bidder is specifically denied the right of using, in any form or medium, the

names of St. Charles County or any other public agency of St. Charles County Government

for public advertising unless express written permission is granted.

 All bidders must possess the necessary and appropriate business and/or professional

licenses in their field.

26-027 Tires

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Proposal Response from (please complete)

Name of Company or individual

 The County will make its award to the lowest responsive, responsible bidder unless additional

criteria is established herein. When payments are to be made to the County, the County will

award based on payments unless these documents establish additional criteria. As used for

this award, “responsive” shall mean a bid that conforms in all respects with the terms and

conditions of the County’s requirements. As used for this award, “responsible” shall mean that

the bidder has the capability in all respects to perform fully the contract requirements, and the

integrity and reliability which will assure good faith performance.

 County reserves the right to accept any item or group of items offered, unless the bidder

qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording

in the bid so states and if all items solicited are included in the bid.

 When applicable, provide unit prices and extension prices. Where there is disagreement

in the unit and extension prices, the unit price shall govern.

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)

As a condition for the award of any contract or grant in excess of five thousand dollars by St. Charles

County to a business entity, the business entity shall, by sworn affidavit and provision of

documentation**, affirm its enrollment and participation in a federal work authorization program (E-

Verify) with respect to the employees working in connection with the contracted services. Every such

business entity shall sign an affidavit affirming that it does not knowingly employ any person who is

an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]

An employer may enroll and participate in a federal work authorization program (E-Verify) and shall

verify the employment eligibility of every employee in the employer’s hire whose employment

commences after the employer enrolls in a federal work authorization program. The employer shall

retain a copy of the dated verification report received from the federal government. Any business entity

that participates in such program shall have an affirmative defense that such business entity has not

violated subsection 1 of this section. [RSMO 285.530 (4)]

Any entity contracting with St. Charles County shall only be required to provide the referenced affidavit

on an annual basis. A copy of the affidavit is included in this bid request. Vendors may choose to

send the required documentation using one of the following options:

• Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:

Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301 prior to

responding to any solicitations; OR

• Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation

response.

These documents will be kept on file. The notarized affidavit will remain current for one year from the

date of the notarized affidavit.

** PLEASE NOTE:

Acceptable enrollment and participation documentation consists of a valid copy of the

signature page of the E-Verify Memorandum of Understanding, completed and signed by the

Contractor, and the Department of Homeland Security - Verification Division

The online address to enroll in the E-verify program is:

https://everify.uscis.gov/account/enroll

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Proposal Response from (please complete)

Name of Company or individual

Commodity Codes

• NAICS 326211Tire Manufacturing (except Retreading)
• NAICS 423130Tire and Tube Merchant Wholesalers
• NAICS 441320Tire Dealers

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