Project Information

Bid Title

Lions Park Ballfields Lighting

Issuing Agency

City of Bonner Springs

Location

Kansas

Published Date

Jan 15, 2026

Closing Date

Mar 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Lions Park Ballfields Lighting
Category:	Park Projects
Status:	Open

Publication Date/Time: 1/15/2026 8:00 AM Publication Information: Wyandotte Echo Closing Date/Time: 3/3/2026 3:00 PM Submittal Information: Bids received in the City Clerk's office at 200 E. 3rd St. PO Box 38 Bonner Springs, KS 66012 Bid Opening Information: March 3, 2026 at 3:00PM Related Documents: Ballfield Lighting_Bid Packet

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CITY OF BONNER SPRINGS, KANSAS

NOTICE

REQUEST FOR BIDS

The City of Bonner Springs requests bids from qualified contractors to provide the

following services:

Lions Park Ballfields Lighting

Sealed bids Must Be Received No Later Than:

Tuesday, March 3rd, 2026

at 3:00 p.m.

Please mark bid on the outside envelope “Error! Reference source not found. and

submit to:

City of Bonner Springs

City Clerk’s Office

200 East Third Street, P.O. Box 38

Bonner Springs, KS 66012

(913) 422-1020

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Purpose

This project will upgrade the existing lighting at Fields 1 & 3 in Lions Park (300 West Morse

Ave, Bonner Springs, KS 66012) from halogen bulbs to LED with capabilities to remotely turn

lights on/off and advance scheduling.

Estimated Time Table for Selection / Implementation

Thursday, January 15, 2026

Notice to Bidders published

Tuesday, March 3rd, 2026

Bid Opening

Monday, March 9th, 2026

Award by City Council

Scope of Services

Field 1: Remove existing halogen light fixtures and replace with LED fixtures. Average footcandle for

outfield shall be 30 or higher. Average footcandle for infield shall be 50 or higher.

Filed 3: Removal of existing wooden poles and halogen light fixtures and replace with steel poles

and LED fixtures. Average footcandle for outfield shall be 30 or higher. Average footcandle for infield

shall be 50 or higher.

General: The maximum beam candlepower of a single luminaire should not exceed 80 percent of

the average illuminance level at any given point on the field.

Each field shall have the ability to remotely schedule the lights for on/off use with the capability to

add Field 2 in the future.

Contractor shall supply all necessary equipment and labor for the proper removal, installation, and

clean up for this project.

Contractor is responsible for obtaining all necessary permits to work in the City of Bonner Springs,

KS.

All electrical work shall be done by a licensed electrician provided by the contractor.

Bid Requirements

Bidders should inspect the location before submission of a bid. Bids must be enclosed in a

sealed envelope marked “Lions Park Ballfields Lighting” received will remain subject to

acceptance for thirty (30) days after the Bid date.

Each bid must be accompanied by Bid Security made payable to the City of Bonner Springs in

an amount of five percent (5%) of Bidder’s maximum bid price and the form of a certified or

bank check or a Bid bond issued by a Surety.

• The cost of all required insurance, bonds and license must be included in the bid

submission

• The City reserves the right to select the work items in the bid based on available

budget authority.

• The City further reserves the right to increase or decrease quantities by twenty-

five (25) percent based on unit prices bid.

• This is a tax-exempt project and the City Clerk’s Office will secure a project exemption

certificate for the successful bidder.

The successful bidder, and all subs, must obtain an occupational license from the City Clerk’s office

before a Notice to Proceed will be issued. Information for this license can be obtained from the

City’s web site, www.bonnersprings.org, under the City Clerk department tab.

Insurance and Bond Requirements

The successful bidder shall provide to the Bonner Springs City Clerk’s office:

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• A certificate of insurance that names the City of Bonner Springs as an additional insured.

• General Liability and Workmen’s Compensation limits shall be $500,000 for each

occurrence and $1,000,000 for the general aggregate. An affidavit of exemption may be

requested.

• A performance bond

• A maintenance/warranty bond and provide a two (2)-year warranty.

• A statutory bond in the total amount of the work to be completed if the awarded bid is

greater than $100,000. The statutory bond shall be filed with the Clerk of the District

Court, Wyandotte County, and the original filed statutory bond and receipt provided to the

Bonner Springs City Clerk. In addition, the insurer shall agree to give a minimum of thirty

(30) days' notice prior to their decision to cancel coverage.

Submission Deadline

Interested contractors shall submit one (1) sealed copy of their Bid Form and (1) separately

sealed Bid Bond to: City Clerk, City of Bonner Springs, P.O. Box 38, 200 East Third Street, Bonner

Springs, KS 66012. All bids must be marked on the outside of the envelope: “Lions Park

Ballfields Lighting”. Bids must be received no later than 3:00 p.m., on Tuesday, March 3rd,

2026.

Timely Delivery

It is the responsibility of contractor to ensure that their bid arrives at the City Clerk’s office on time.

Late or non-delivery due to mail or express delivery company failure are insufficient reasons to

consider late bids. Bids received after 3:00 p.m. on Tuesday, March 3rd, 2026 will not be

considered.

Uniformity

For ease, uniformity and fairness in the evaluation of bids, it is required that each bid conforms in

all respects outlined in this document.

Award Criteria

All bids received in accordance with this request will be evaluated based on criteria

established by the City which may include but not be limited to bid price, quality, experience of the

bidder, responsiveness of the bidder, adaptability of the particular materials and equipment for the

specific intended use and conformity to bid specifications. The City reserves the right to reject any

and/or all bids for any reason, whether or not the bid is lowest and to waive any irregularities or

technicalities in any bid. The contract, if awarded, will be awarded to the bidder whose bid is

determined to be in the best interest of the City. Once delivered, all bids are irrevocable for a period

of 30 days from the deadline stated in Section VI.

Waiver

By the submission of a bid in response to this request, the bidder hereby expressly waives the

right to bring, file or enforce any and all claims or causes of action, legal or equitable, against the

City, its officers, agents or employees that pertain or relate to the City’s bid process, to include but

not limited to the notice, letting, review and award stages, processes and procedures. This waiver

shall be effective as of the bidder’s submission of its bid form and shall be irrevocable by bidder,

its successors and assigns. If bidder takes any action in contradiction of this waiver, then the City

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shall be awarded all costs associated with its defense of such actions including but not limited to

reasonable attorney fees, filing fees and other legal costs, and the bidder shall forfeit its bid bond

to City.

Contract Time

Substantial completion shall be completed within 30 Working Days. All work shall be

completed within 45 Working Days.

Liquidated Damages

Liquidated damages will not be charged to the contractor on this project.

Rights Reserved by City

The City of Bonner Springs reserves the right to: 1) conduct in-person interviews of bidders and to

negotiate the final costs with any qualified bidders, 2) reject any and all bids submitted, 3) request

additional information from all bidders, 4) select the bid that best suits the City’s needs whether

the price is the lowest or not, 5) reject all bids and 6) waive informalities.

Preconstruction Meeting

Upon bid award, a preconstruction meeting shall be held at Lions Park ballfields if requested.

Project Completion/Final Payment

Final payment (of not less than 10% of total project) shall not be made until a signed Project

Exemption Certificate completion form has been submitted to the City.

Contract Documents

Copies of the contract documents are available from:

Bonner Springs City Clerk

200 E Third St.

Bonner Springs, KS 66012

cbrake@bonnersprings.org

Points of Contact

Questions concerning this request are to be directed to:

Justine Spease, Recreation Director | 913.422.5321 | jspease@bonnersprings.org

All persons/organizations awarded and/or entering into contracts with the City of Bonner

Springs shall be subject to and required to comply with all applicable City, State, and Federal

provisions pertaining to nondiscrimination, equal employment opportunity, and affirmative

action

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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