Project Information

Bid Title

Request for Quotations for Patrol Vehicle Upfitting Services

Issuing Agency

Jackson County

Location

Michigan

Published Date

Jun 4, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

JC-928-052226

Original Source

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Project Description

Bid Number:	JC-928-052226
Bid Title:	Request for Quotations for Patrol Vehicle Upfitting Services
Category:	Jackson County Office of the Sheriff
Status:	Open

Description: BID SUMMARY Commodity/Service Being Requested: Patrol Vehicle Upfitting Services Type of Solicitation: Request for Quotations (RFQ) – Jackson County Office of the Sheriff is requesting bids for patrol vehicle upfitting services. Through this process, it is the goal of Jackson County to competitively award a contract that will provide patrol vehicle upfitting services potentially for the next five (5) years. Type of Resulting Contract: Statewide Cooperative Contract - As a result of this RFQ, Jackson County will work with the CoPro+ Cooperative Bid Program to market and extend the resulting contract to other government municipalities throughout the State of Michigan. The firm will be competitively selected as having been qualified as defined within the qualification section of this RFQ. The contract will enable public municipalities to “piggyback” and purchase patrol vehicle upfitting services through this competitive process. Resulting Contract Term: J ackson County will use the results of this process to award this contract for a term of five (5) years, continuing at the discretion of the county based on satisfactory performance. Publication Date/Time: 6/4/2026 12:00 AM Closing Date/Time: 6/30/2026 10:00 AM Related Documents: Patrol Vehicle Upfitting Services RFQ-JC-928-052226 - Final

Attachment Preview

COUNTY OF JACKSON, MICHIGAN

REQUEST FOR QUOTATIONS

FOR

PATROL VEHICLE UPFITTING SERVICES

JC-928-052226

BID SUMMARY

Commodity/Service Being Requested: Patrol Vehicle Upfitting Services

Type of Solicitation: Request for Quotations (RFQ) – Jackson County Office of the Sheriff is

requesting bids for patrol vehicle upfitting services. Through this process, it is the goal of

Jackson County to competitively award a contract that will provide patrol vehicle upfitting

services potentially for the next five (5) years.

Type of Resulting Contract: Statewide Cooperative Contract - As a result of this RFQ,

Jackson County will work with the CoPro+ Cooperative Bid Program to market and extend the

resulting contract to other government municipalities throughout the State of Michigan. The firm

will be competitively selected as having been qualified as defined within the qualification section

of this RFQ. The contract will enable public municipalities to “piggyback” and purchase patrol

vehicle upfitting services through this competitive process.

Resulting Contract Term: Jackson County will use the results of this process to award this

contract for a term of five (5) years, continuing at the discretion of the county based on

satisfactory performance.

ANTICIPATED TIMETABLE

Release of RFQ:

Proposers Questions Due:

Questions and Answers Posted:

Proposals Due by (10:00 am/ EST) *:

6/4/2026

6/11/2026

6/16/2026

6/30/2026

*Any response received later than the specified deadline will be disqualified.

Contacts with Jackson County Personnel: All contact with Jackson County regarding this

RFQ or any matter relating thereto must be e-mailed as follows:

Email address: purchasing@mijackson.org

If it is discovered that a Proposer contacted and received information regarding this solicitation

from any Jackson County personnel other than the Procurement Contact, Jackson County, in its

sole discretion, may disqualify its proposal from further consideration. Only those

communications made by Jackson County in writing will be binding with respect to this RFQ.

JC-928-052226

2

Contents

SECTION 1.0 – SCOPE OF WORK......................................................................................................... 4

1.1 Introduction............................................................................................................................ 4

1.2 Minimum Qualifications ........................................................................................................ 4

1.3 Description of Deliverables .................................................................................................. 5

1.4 Product and Service Offerings............................................................................................. 5

1.5 Delivery of Services .............................................................................................................. 5

1.6 Personnel ............................................................................................................................... 6

1.7 Supervision ............................................................................................................................ 7

1.8 Service Capabilities .............................................................................................................. 7

1.9 Customer Service .................................................................................................................. 7

1.10 Pricing Schedule ................................................................................................................... 8

1.11 Price Assurance .................................................................................................................... 8

1.12 Statewide Cooperative Contract .......................................................................................... 8

SECTION 2.0 – BIDDER INFORMATION AND ACCEPTANCE .......................................................... 10

2.1 Company Profile ................................................................................................................ 111

2.2 References ......................................................................................................................... 122

SECTION 3.0 – BIDDING, EVALUATION, SELECTION & AWARD PROCESS ............................... 144

3.1 Jackson County Responsibility ....................................................................................... 144

3.2 Truth and Accuracy of Representations ......................................................................... 144

3.3 Proposers Questions ........................................................................................................ 144

3.4 Preparation of the Proposal ............................................................................................. 144

3.5 Bid Submission Deadline ................................................................................................. 166

3.6 Adherence to Mandatory Requirements (Pass/Fail) ...................................................... 166

3.7 Evaluation Process ........................................................................................................... 166

3.8 Evaluation Criteria............................................................................................................. 177

3.9 Optional Tools to Enhance Evaluation Process ............................................................ 177

3.10 Jackson County Option to Reject Proposals ............................................................... 1717

3.11 Freedom of Information Act ............................................................................................. 188

3.12 Contacts with Jackson County Personnel ..................................................................... 188

3.13 Final Agreement Award Determination ........................................................................... 188

3.14 Cancellation ....................................................................................................................... 188

Attachment A - Pricing Sheet………………………...………………………………...………19

JC-928-052226

3

SECTION 1.0 – SCOPE OF WORK

1.1 Introduction

The Jackson County Office of the Sheriff is qualified and experienced companies to provide

complete Patrol Vehicle Upfitting Services for law enforcement vehicles. The selected vendor

must be capable of furnishing labor, materials, equipment, and technical expertise necessary to

fully equip patrol vehicles for operational law enforcement use. Three to five vehicles will be

upfitted per year. The vehicles will either be Dodge Durangos or Dodge Chargers.

The intent of this RFQ is to establish vendor qualifications and obtain pricing for ongoing or

future patrol vehicle upfitting projects.

1.2 Qualifications

Minimum Qualifications

a. The Bidder shall be organized for the purpose of providing patrol vehicle upfitting services

and must have a minimum of five (5) years of experience with proven effectiveness in

providing such services. Please provide company history.

b. The Bidder shall submit a list of five (5) references, including name of institution, address,

contact person, and telephone number.

c. The bidder shall meet ALL insurance requirements in regard to Workers’ Compensation

Insurance, Professional and Commercial General Liability Insurance and Motor Vehicle

Insurance as outlined in this RFQ.

d. The vendor must certify that they are not on any Federal, State, or local list of debarred or

prohibited contractors.

Mandatory Qualifications

a. Vendor must demonstrate experience in law enforcement vehicle upfitting.

b. Vendor must be capable of performing complete emergency vehicle equipment

installations in-house.

c. Vendor must have the ability to wire and integrate all installed systems.

d. Vendor must source all required materials, components, and hardware necessary for

vehicle upfitting.

e. Vendor must be capable of decommissioning retired patrol vehicles and removing

existing police equipment.

f. Vendor must maintain adequate insurance coverage and all applicable business

licenses.

Preferred Qualifications

a. Vendor is preferred to be an authorized or certified installer for Axon Enterprise

equipment and systems.

b. Vendor should be located within approximately 40 miles of Jackson County to facilitate

transportation, service, and project coordination.

c. Vendor should have prior experience working with law enforcement agencies or public

safety fleets.

JC-928-052226

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1.3 Description of Deliverables

The selected vendor shall be capable of performing all aspects of patrol vehicle upfitting

services, including, but not limited to:

Required Services

• Installation of emergency lighting systems

• Installation of police light bars

• Installation of siren systems

• Installation of mobile and portable radio equipment

• Installation of mobile data computer (MDC) systems and mounting hardware

• Installation of camera systems and related equipment

• Installation of weapon mounts, partitions, consoles, docking stations, and storage

systems

• Complete wiring and integration of all electronic systems

• Troubleshooting and testing of installed equipment

• Sourcing and procurement of all required installation materials and hardware

• Vehicle disassembly and reassembly as necessary for installation

• Removal/decommissioning of equipment from retired patrol vehicles for reuse or

disposal

• Transfer of reusable equipment from old patrol vehicles into replacement vehicles when

applicable

Manuals

In addition to the Owner's Manual, vehicle service manuals (for engine, chassis, and electrical)

shall be provided in a book format and/or electronic format. Upfitting diagram or manual

detailing equipment operation.

1.4 Product and Service Offerings

Jackson County is seeking a service provider that has the depth, breadth, and quality of

resources necessary to provide patrol vehicle upfitting services. Vendors shall prepare a written

bid to include, but not be limited to, the following terms and conditions:

• The Vendor will be required to furnish properly trained and equipped personnel capable

of completing the requested services.

• Proposer must include a detailed timeline from start to completion of the services

described in Section 1.3 Description of Deliverables.

1.5 Delivery of Services

The Vendor must be able to provide patrol vehicle upfitting services during normal business

hours of 7:00 am to 6:00 pm EST, Monday through Friday, for the duration of the agreement. It

will be the Vendor’s responsibility to determine shift times. Vendor may request extended work

hours each day, and/or seven (7) days per week in order to ensure timely completion of the

project.

Vendor must supply an adequate number of personnel to the requested patrol vehicle upfitting

services. Vendor shall assure sufficient service that is convenient for the County and will not

interfere with normal operations.

JC-928-052226

5

Commodity Codes

• NAICS 561612Security Guards and Patrol Services

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