Project Information

Bid Title

HSWE Refuse Hauling

Issuing Agency

City of Hopkinsville

Location

Kentucky

Published Date

May 26, 2026

Closing Date

Jun 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening date	Closing date
HSWE Refuse Hauling Proposals must be received by HSWE no later than June 15, 2026 at 10:30 a.m.

Attachment Preview

REQUEST FOR PROPOSALS

HOPKINSVILLE SOLID WASTE ENTERPRISE

REFUSE HAULING

RFP NUMBER 2026-01-003

Hopkinsville Solid Waste Enterprise

Bryan Silver, General Manager

P.O. Box 569

5663 Mt. Zoar Latham Road • Hopkinsville, Kentucky 42240

Phone (270) 887-6245

www.hopkinsvilleky.us

REQUEST FOR PROPOSALS– Hopkinsville Solid Waste Enterprise

The Hopkinsville Solid Waste Enterprise will be accepting Proposals for Refuse Hauling.

Each proposal should be in a sealed envelope marked:

“SEALED PROPOSAL – Refuse Hauling

RFP NUMBER 2026-01-003”

Proposals must be delivered to:

Hopkinsville Solid Waste Enterprise

PO Box 569

5663 Mount Zoar Latham Road

Hopkinsville, KY 42240

Proposals may be mailed or hand-delivered, but must be received at the above address no later than June

15, 2026 at 10:30 a.m.

If you are a licensed contractor interested in proposing on this work, you can obtain an RFP

packet on the City’s website www.hopkinsvilleky.us

The Hopkinsville Solid Waste Enterprise reserves the right to reject any and all proposals

not prepared and submitted in accordance with the provisions of this Advertisement

and/or the Specifications contained in the RFP.

General

Request for Proposals, subject to the conditions, specifications, and instructions below, will be accepted

until June 15, 2026 at 10:30 a.m. at which time bids will be opened and read aloud publicly at Hopkinsville

Solid Waste Enterprise, 5663 Mount Zoar Latham Road, Hopkinsville, KY 42240. Telephone: (270) 887-

6245.

All proposals are to be submitted on and in accordance with the attached Form. The form must be signed

by an authorized representative of the proposer and dated in the appropriate space.

Proposers are invited to propose on one or more of the services listed below, and are not required to

propose on all of the services. Proposers are required to provide stand-alone pricing for each of the services

they propose to provide.

Additional information or clarification of any of the instructions or information contained herein may be

obtained from the HSWE General Manager, Bryan Silver at (270) 887-6245.

Specifications are based on Solid Waste needs and standards to meet specific Solid Waste requirements.

Specifications are not established arbitrarily to limit competition or to exclude otherwise competitive

proposals.

In case of disputes as to whether the service quoted or delivered meets specifications, the decision of the

HSWE General Manager or other authorized Solid Waste representative shall be final and binding on all

parties.

Bidder's Responsibility to Solid Waste

The Hopkinsville Solid Waste Enterprise will hold each proposer responsible for compliance with all

specifications and compliance with all federal, state, and local laws and regulations applicable to this RFP

and any subsequent contract.

Contract Period

Contract will begin approximately 90 days after award.

Pricing or Bid Amounts

Throughout the term of the contract(s), the contract prices may not be changed.

Addenda

Any proposer(s) finding discrepancy in or omission from the specifications, in doubt as to their meaning, or

believing that the specifications are discriminatory shall notify the HSWE General Manager, in writing, a

minimum of five (5) working days before the scheduled proposals opening. Clarifications or changes in

these specifications will be issued, in writing, only by the HSWE General Manager or his authorized

representative, and posted on the City of Hopkinsville’s website: www.hopkinsvilleky.us. All inquiries should

be directed to the HSWE General Manager. Exceptions, as taken by the proposer(s), in no way obligates

HSWE to change the specifications.

Taxes

Quoted prices shall include all federal, state, county, and city taxes. HSWE will not agree to change any

proposal prices because a successful bidder failed to include any taxes.

Receipt of RFP Acknowledgement

Each proposer is asked to return the attached Acknowledgement of Receipt Form either by delivery or mail

at the above-mentioned address prior to submitting a proposal.

Submission of Proposals

The submission of a proposal shall be considered an agreement by the proposer to all the terms, conditions,

and specifications provided herein and in the various RFP documents. Any proposer may withdraw its

proposal either in person or in writing at any time prior to the selection of the awarded proposal.

Proposal Evaluation Bases

Proposals which show any omission, irregularity, and alteration of forms, conditional or unconditional

additions not called for, unresponsive proposals may be rejected.

PRICE……………………………………………………………………….50

CONFORMANCE WITH MINIMUM SPECIFICATIONS………………45

LOCAL VENDOR………………………………………………………….05

TOTAL

100

HSWE reserves the right to reject any and all proposals .

Award of Contract

All proposers shall submit evidence of its qualifications concerning financial and technical resources to

guarantee responsiveness to the contract. Failure of any proposer to demonstrate to HSWE officials the

ability to be responsive shall be grounds for rejecting the proposal.

HSWE reserves the right to award alternate contracts when the first contractor cannot perform the work

within the timetable specified by HSWE.

All proposals will be judged on the basis of best option for HSWE, compliance with all instructions, and

conformance with the specifications.

The HSWE General Manager reserves the right to award contracts in such a way as to be in the best

interest of HSWE.

A condition of any contract shall be the disclosure of any subcontractors to be used in the performance of

the contract.

Payment

Upon satisfactory completion of task and receipt of invoice, payment will be made within thirty (30) days.

Termination

Failure of the contractor(s) to comply with any section or part of the proposal or subsequent contract will be

considered grounds for termination of the contract.

The contract may be terminated by either party by giving 90 days written notice to the other party.

Invitation to Submit Proposal

Hopkinsville Solid Waste Enterprise is requesting proposals from qualified and insured hauling contractors

to provide refuse hauling, flatbed hauling, and/or tanker hauling services originating in Hopkinsville,

Kentucky. Services include daily transport to White Plains, Kentucky, as well as local tanker hauling within

Hopkinsville, KY.

Proposers are invited to propose on one or more of the services listed below, and are not required to

propose on all of the services. Proposers are required to provide stand-alone pricing for each of the services

they propose to provide. All proposals must be submitted on a cost‑per‑load basis.

SCOPE OF WORK

1. Refuse Hauling

 Origin: Hopkinsville, KY

 Destination: White Plains, KY

 Estimated Volume: 6 loads per day

 Schedule: Monday through Friday

 Material: Refuse/solid waste

 Trailers: Provided by Hopkinsville Solid Waste Enterprise in good working condition, if needed

 Contractor Requirements:

o Provide refuse‑capable trucks meeting all DOT and environmental regulations.

o Ensure same‑day delivery unless otherwise directed.

o Maintain clean, leak‑free equipment.

2. Flatbed Hauling

 Origin: Hopkinsville, KY

 Destination: White Plains, KY

 Estimated Volume: 2 loads per day

 Schedule: Monday through Friday

 Material: Palletized or bulk materials requiring flatbed transport

 Contractor Requirements:

o Provide truck and flatbed trailers with proper tie‑downs and safety equipment.

o Secure all loads per DOT standards.

o Maintain tarps and straps in good condition.

3. Tanker Hauling (Local Routes)

 Origin: Hopkinsville, KY

 Destination: Local routes within Hopkinsville, KY

 Estimated Volume: 4 loads per day

 Material: Salt brine and leachate

 Tanker: Provided by Hopkinsville Solid Waste Enterprise in good working condition

 Contractor Requirements:

o Provide appropriate truck for the tanker.

o Ensure drivers are trained and certified for tanker operation.

o Maintain spill‑prevention and emergency response readiness.

Commodity Codes

• NAICS 562111Solid Waste Collection

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