Project Information

Bid Title

Mini-Bid for Local Administrator in Seneca County

Issuing Agency

State Government of New York

Location

New York

Published Date

Mar 6, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Mini-Bid for Local Administrator in Seneca County

*This mini-bid is only open to current Section 8 Housing Choice Voucher Local Administrators under contract with HTFC.

• Mini-Bid for Local Administrator in Seneca County

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Kathy Hochul, Governor

RuthAnne Visnauskas, Commissioner/CEO

Mini Bid to current Section 8

Housing Choice Voucher Local

Administrators to fill a vacancy

for

Local Administrator in Seneca County

Request for Proposal Issuance Date: March 9, 2026

Proposal Submission Deadline: April 24, 2026, 12pm, Eastern Standard Time (EST)

Number: HCR-MINI BID-260309

HOUSING TRUST FUND CORPORATION

HAMPTON PLAZA, 38-40 STATE

STREET, ALBANY, NEW YORK 12207

www.hcr.ny.gov

Contents

1. Introduction ………………………………………………………………………………………………………………………….3

2. Purpose …………………………………………………………………………………………………………………………………4

3. Calendar of Events and Milestones ………………………………………………………………..……………………..5

4. Minimum Qualifications…………………………………………………………………………………………………………5

5. Scope of Services……………………………………………………………………………………………………………………5

6. Contents of Proposals..……………………………………………………………………………………………………..…..6

7. Questions and Answers………………………………………………………………………………………………….…….13

8. Amendments and Addenda………………………………………………………………………………….………………13

9. Proposal Submission Requirements…………………………………………………………………….……………….14

10. Evaluation of Proposals………………………………………………………………………………….…………………….14

11. Award of Contract………………………………………………………………………………………….…………………….15

12. Attachments………………………………………………………………………………………………………………………..18

Attachment 1 – Scope of Services

Attachment 2 – Confidentiality Pledge

Attachment 3 – Proposal Checklist

Schedule 1 – Application Coversheet

Appendix I -- HTFC’ s Standard Clauses for Contracts, hyperlinked herein

Appendix II -- HTFC’s Participation by Minority Group Members and Women Requirements and

Procedures for Contracts, hyperlinked herein

Appendix III -- HUD's Section 8 General Provisions for Contracts, hyperlinked herein

Appendix IV – HUD’s General Provisions for Contracts, hyperlinked herein

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HOUSING TRUST FUND CORPORATION

INVITATION FOR BID

FOR

LOCAL ADMINISTRATORS FOR SENECA COUNTY

SECTION 8 HOUSING CHOICE VOUCHER PROGRAM (TO

CURRENT SECTION 8 HCV LOCAL ADMINISTRATORS)

IMPORTANT NOTICE: A Restricted Period under the Lobbying Procurement Law is currently in

effect for this procurement process and will remain in effect until approval of the Contract(s). Bidders

are prohibited from Lobbying Procurement Law Contacts related to this procurement process with

any employee of the Housing Trust Fund Corporation (“HTFC” or “Agency”), or its Affiliates,1 other

than the Designated Contact Officer listed below.

Lobbying Procurement Law Designated Contact Officer:

Kathryn Mazzeo

New York State Homes and Community Renewal

Housing Trust Fund Corporation

641 Lexington Avenue, New York, New York 10022

Email: Kathryn.Mazzeo@hcr.ny.gov

If you have inquiries regarding this Invitation for Bid (“Mini Bid”) or would like to contact HTFC

regarding matters not relating to Lobbying Procurement Law Contacts, please contact Maleenee

Pons, o r V a n e s s a L e p e - M o r a via email, at ContractUnitInfo@hcr.ny.gov, citing the

Mini Bid page and section, no later than the date identified in the Calendar of Events and

Milestones section of this Mini Bid. The subject line of the email should indicate “2026 Section 8

LA MINI BID.”

1. Introduction

New York State Homes and Community Renewal (“HCR”) consists of all the major housing and

community renewal agencies of the State of New York (“State”) including the Housing Trust Fund

Corporation (“HTFC” or the “Agency”). HCR includes other agencies (“Affiliates”) not involved in

this Mini Bid process.

1.1 Housing Trust Fund Corporation

The Housing Trust Fund Corporation was established as a subsidiary public benefit corporation of the

New York State Housing Finance Agency. HTFC’s mission is to further community development

through the construction, development, revitalization and preservation of low-income housing, the

development and preservation of businesses, the creation of job opportunities, and the development

1 Affiliates shall mean the New York State Division of Housing and Community Renewal, New York State Housing

Finance Agency, State of New York Mortgage Agency, New York State Affordable Housing Corporation, State of New

York Municipal Finance Agency and Tobacco Settlement Financing Corporation.

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of public infrastructures and facilities. For further information regarding HTFC and its programs, visit

HTFC’s website at https://hcr.ny.gov/housing-trust-fund-corporation.

1.2 Section 8 Housing Choice Vouchers

Pursuant to the U.S. Housing Act of 1937 and subsequent legislation, the U.S. Department of

Housing and Urban Development (“HUD”) provides funding to Public Housing Authorities

(“PHAs”) through an Annual Contributions Contract (“ACC”) to administer Section 8 Housing

Choice Vouchers (“HCVs”). HCVs provide subsidy to very low and extremely low-income

households (referred to as families, even in the case of single-person households), to assist them in

accessing housing in the private sector. HCV subsidy covers the difference between the family’s

housing cost, including rent and utilities, and 30 percent of its adjusted gross income.

Although there are almost 200 PHAs in New York State (“NYS” or “State”), HTFC is the only

PHA that is permitted to administer Section 8 throughout the State. Under its HCV program, HTFC

makes monthly Housing Assistance Payments (“HAPs”) to landlords on behalf of approximately

44,000 extremely low and very low-income families across the State, providing more than $700

million in federal HCV subsidies annually. For the past several decades, HTFC has delivered

Section 8 services utilizing a community-based network of Local Administrators (“LAs”).

Presently, a total of 23 LAs administer the HCV program in 52 counties. HTFC fully supports 2019

New York State Legislation that prohibits housing discrimination based on lawful Source of

Income, including federal Section 8 assistance. HTFC’s objective is to help families seek and obtain

quality affordable housing and reach for new opportunities for their families in communities that

are diverse, inclusive and accessible.

2. Purpose

The purpose of this Mini Bid is to identify a new Local Administrator for the County listed below:

Seneca County (309 vouchers)

This Mini Bid is being conducted on an expedited basis to fill a critical need in HTFC’s Section 8

HCV program, and to ensure the continuous and timely administration of HAPs to currently served

families in the county listed above. Successful bidders will receive a contract from HTFC to complete

the current fiscal year, with optional renewals for up to an additional five years. HTFC may rebid this

county at a future date pursuant to a statewide Request for Proposals for LA services. The selected

bidder must be ready to start work no later than June 1, 2026.

-REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK-

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3. Calendar of Events and Milestones

HTFC reserves the right to modify this schedule at its discretion. Notification of changes in

connection with this Mini Bid will be made available to all interested parties via an Agency email

to the bidders.

Event

Issuance of Mini Bid

Deadline for Mini Bid Questions

Deadline for Mini Bid Agency

Responses

Deadline for Submission of Bid

Proposals

Anticipated Selection Date*

Target date for Contract Execution

**Subject to HTFC Board approval.

Date

March 9, 2026

March 23, 2026, 12pm, Eastern Standard Time (EST)

March 30, 2026

April 24, 2026, 12pm, Eastern Standard Time (EST)

May 1, 2026**

June 1, 2026

4. Minimum Qualifications

The Bidder must meet the minimum qualifications and/or requirements indicated below.

Failure to do so will result in the rejection of the bid proposal.

1. Must be a current LA under contract with HTFC to administer HCVs (including Project

Based Vouchers) considered to be in good standing, with no presently unresolved

monitoring or compliance issues.

5. Scope of Services (“Scope of Work”)

The Scope of Services (“Scope of Work” or “SOW”) for this Mini Bid is attached hereto as

Attachment 1.

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Commodity Codes

• NAICS 484110General Freight Trucking, Local
• NAICS 484121General Freight Trucking, Long-Distance, Truckload
• NAICS 484220Specialized Freight (except Used Goods) Trucking, Local

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