Project Information

Bid Title

RFP 2526-22 Norman Investigation Center (NIC) Air Handler Replacement

Issuing Agency

City of Norman

Location

Oklahoma

Published Date

Dec 9, 2025

Closing Date

Jan 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP 2526-22 Norman Investigation Center (NIC) Air Handler Replacement

RFP 2526-22 Norman Investigation Center (NIC) Air Handler Replacement

Notice is hereby given that pursuant to an order by the CITY OF NORMAN (OWNER), a municipal corporation, sealed bids will be received at Office of Purchasing Division, Development Center 225 N. Webster until 2:00 PM on January 12th, 2026 for and on behalf of the CITY OF NORMAN, for furnishing all tools, material and labor, and performing the work necessary for replacement of the NIC AIR HANDLER UNIT with a New Unit. Bids will be opened and read aloud at the Norman Development Center, located at 225 North Webster Avenue in Norman, OK at 3:00 p.m. on January 13th, 2026.

Attachment Preview

SPECIFICATIONS

AND

CONTRACT DOCUMENTS

FOR THE

NORMAN INVESTIGATION CENTER (NIC) AIR HANDLER REPLACEMENT

Bid No. – 2526-22

CITY OF NORMAN

PARKS AND RECREATION DEPARTMENT

225 N. WEBSTER AVE

NORMAN, OKLAHOMA 73069

(405)366-5472

TABLE OF CONTENTS

SPECIFICATIONS AND

CONTRACT DOCUMENTS

ITEM

NOTICE TO BIDDERS

REQUIREMENTS FOR BIDDERS

BID PROPOSAL

BID AFFIDAVITS

CERTIFICATE OF NONDISCRIMINATION

STATUTORY BOND

PERFORMANCE BOND

MAINTENANCE BOND

CONTRACT

CLAIM OR INVOICE AFFIDAVIT

LOCATION MAP

GENERAL PROVISIONS

SPECIFIC PROVISIONS

RETURN PAGE

PAGE

2–3

4

5–8

9 – 11

12

13 – 14

15 – 16

17 – 19

20 – 25

26

27

28 – 50

51 – 54

55

1

NOTICE TO BIDDERS

CITY OF NORMAN

INVITATION TO BID NUMBER -

Norman Investigation Center (NIC) AIR HANDLER UNIT REPLACEMENT

Notice is hereby given that pursuant to an order by the CITY OF NORMAN (OWNER), a

municipal corporation, sealed bids will be received at Office of Purchasing Division,

Development Center 225 N. Webster until 2:00 PM on January 12th, 2026 for and on behalf of

the CITY OF NORMAN, for furnishing all tools, material and labor, and performing the work

necessary for replacement of the NIC AIR HANDLER UNIT with a New Unit.. Bids will

be opened and read aloud at the Norman Development Center, located at 225 North Webster

Avenue in Norman, OK at 3:00 p.m. on January 13th, 2026.

A non-mandatory Pre-bid Conference will be held on, December 19th at 0900 AM at the NIC

1507 W Lindsey Street, Norman Ok. Bidders are expected to inspect the site of the work and to

inform themselves regarding all local conditions. For information concerning the proposed work,

or the scheduled Pre-bid Conference, contact Jaron Barnhill 405-519-4496 or Lance Harper 405-

779-6525.

The unit price must be stated on all items and all totals extended, if required. BIDDER

GUARANTEES UNIT PRICES TO BE CORRECT. To receive consideration, bids must be

submitted on the City of Norman “Form for Bidders” and “Bidders Proposal” (if applicable), which

are hereby made part of this Invitation to Bid. Bidders should submit one original and one

duplicate Form for Bidders and Proposals. Discount and delivery date (if any) must be plainly

stated on the Form for Bidders and Bidders Proposal.

Alternate bids may be considered. If bidding an alternate, state on the face of the Form for Bidders

and fully describe the merchandise and include Manufacturer’s Literature. Unless the bidder

identifies on the Form for Bidders that an alternate is being bid, the bidder will be expected to

construct the project as specified. Alternate bids shall not be substituted to circumvent the

specifications.

Bids shall be made in accordance with the Notice to Bidders, Requirements for Bidders, Plans,

Specifications, and Bidders Proposal, which are on file and available for examination at the Office

of the Parks and Recreation Department and are made a part of this notice as though fully set forth

herein, a copy of which may be obtained from the Office of the Director of Parks and Recreation.

All bids shall remain on file for at least forty-eight (48) hours thereafter before a contract shall be

made and entered into thereon.

Bids received more than ninety-six (96) hours, excluding Saturdays, Sundays, and holidays, before

the time set for opening of bids, as well as bids received after the time set for opening bids, will

not be considered and will be returned unopened.

2

A surety bond in the amount of five percent (5%) of the bid shall accompany the sealed proposal

of each bidder. Any and all deposits will be returned to the unsuccessful bidders upon Council

award of the bid.

The Affairs of the City of Norman, whether in the conduct of its governmental or proprietary

functions, involve the health, safety and welfare of the public; and because the item(s) specified

are necessary and proper for the conduct of said affairs, any delay in the delivery of the item(s)

being bid can jeopardize the health, safety and welfare of the public, and can result in the incurring

of additional expenses to the City. For these reasons, it is understood by the bidder that the duration

of time from the date of the City of Norman’s Purchase Order to the date of delivery of the item(s)

being bid herein is considered to be an integral part of this bid and may be considered in awarding

the contract.

All bids will be awarded by Section or Sections whichever is in the best interest of the City. The

City of Norman reserves the right to reject any and all bids, or parts of bids, and to waive any or

all formalities of the bidding process. All bids are public records and are available during regular

office hours.

When submitting bids, corporate entities are required to comply with State law regarding

authorized signatures:

• State statute requires that bids “be signed by the chair or vice-chair of the Board of

Directors, or the President, or by a Vice President, and attested by the Secretary or an

Assistant Secretary; or by officers as may be duly authorized to exercise the duties…” 18

O.S. § 22

• However, if some other official with the corporation, such as a secretary signing a

document, such signature needs to be accompanied by a certificate or a copy of a resolution

adopted by the Board setting forth the authority of that individual to execute a contract.

• With respect to limited liability corporations, every manager is an agent of the company

for the purpose of business and binds the limited liability company. Therefore, instruments

and documents shall be valid and binding upon the limited liability of the company if

executed by one or more of its managers. 18 O.S. § 32

• As set forth above when submitting bids, certification adhering to the state statutes should

accompany documents being turned in for review.

3

REQUIREMENTS FOR BIDDERS

In accordance with State Law, the following documents must be included in the bid proposal

packet submitted for consideration in the NIC AIR HANDLER Replacement. Failure to

submit all of the items called for may render the bid proposal incomplete and thus eliminate the

bidder from further consideration. They are:

1. Complete Bid Proposal

2. Bid Affidavits

a. Non-Collusion Affidavit

b. Business Relationship Affidavit

c. False Information Affidavit

3. Proposal Guaranty in the amount of five percent (5%) of the total bid

4. Certificate of Non-Discrimination

* If no subcontract is anticipated for this project, the forms above pertaining to

subcontractors need not be submitted.

4

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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