Project Information

Bid Title

Student Chromebooks

Issuing Agency

Town of Mansfield

Location

Connecticut

Published Date

Feb 10, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	Student Chromebooks
Category:	Information Technology
Status:	Open

Description: Regional School District # 19 and the Mansfield Public School District are seeking Chromebooks for use by students in their respective school districts. Publication Date/Time: 2/9/2026 12:00 AM Closing Date/Time: 2/24/2026 11:00 AM Related Documents: 2026_02_RFQ_Chromebooks

Attachment Preview

REGIONAL SCHOOL DISTRICT # 19

AND MANSFIELD PUBLIC SCHOOL DISTRICT

REQUEST FOR QUOTE (RFQ)

STUDENT CHROMEBOOKS

FEBRUARY 2026

SUBMISSION/CONTACT ADDRESS

Information Technology Department

Attn: Information Technology Department

Submissions will be accepted in electronic format.

Deadline: February 24, 2026, by 11:00AM

Summary

Regional School District # 19 and the Mansfield Public School District are seeking Chromebooks for

use by students in their respective school districts.

Background

Regional School District # 19 and the Mansfield Public Schools are two school districts located in

Northeastern Connecticut. They are each a public school district.

Core Specifications

The two Districts are seeking quotes for Chromebooks to be used by students. Specifically, the

quote must include all of the following four required items:

1. Chromebook

2. Chrome OS Management License Education

3. White Glove Service

4. Protective Case

For the above four items, see the next two pages for key specifications and information for

each of the above items.

1. Chromebook

• We are seeking quotes for the following model and specifications below:

 Dell Chromebook 3120 Laptop: Intel N100, 11.6" non-touch screen, 8 GB

Memory (RAM), Wi-Fi, Webcam, 65W USB-C power adapter included.

Only the minimum no-cost included mail-in warranty is needed; we do not need an

extended warranty.

While the above model is highly preferred, a vendor can optionally quote a different

brand and/or model as an alternative and it will be considered.

2. Chrome OS Management License Education

• The license is for the above Chromebooks

3. White Glove Service

• The white glove service is for the above Chromebooks, and the vendor should

specify what their white glove service includes:

 Does it include enrollment or not?

 Does it include OS upgrade or not?

 Does it include putting on the case or not?

 Does it include asset sticker tagging or not and does that include a

scannable barcode or not?

 Does it include a spreadsheet or serial and asset number list or not?

 If the white glove services are “ala carte”, then list all potential options

priced accordingly that way so the district can select the best choice for

the district.

 The district does not need laser etching or other branding artwork.

4. Protective Case

• The case must snap onto the Chromebook; commonly referred to as a “clamshell

case”. It cannot be a sleeve and not be a stick-on case.

• We will need to read/scan a barcode on the Chromebook through the case so

the bottom of the case should have some portion (or all of it) as a clear

transparent case mostly free of texture plastic to allow for scanning of a barcode

label on the bottom of the Chromebook.

• The following model is highly preferred:

 Gumdrop DropTech for Dell Chromebook 3120/3110/3100 (Clamshell) –

SKU # 01D020 (https://www.gumdropcases.com/products/droptech-dell-

3120-chromebook-clamshell/)

 While the above model is highly preferred, a vendor can optionally quote

a different brand and/or model as an alternative and it will be

considered.

Quantity:

We will place two orders as follows (note there are two different delivery addresses):

• A total quantity of 285 devices as follows:

• An order for 200 devices for Regional School District 19 will be delivered to 1235

Storrs Road, Storrs Mansfield, CT 06268. A standard-height loading dock is

available at this address.

• A separate order for 85 devices for Mansfield Public Schools will be delivered to

205 Spring Hill Road, Storrs Mansfield CT 06268. There is no loading dock at this

address.

Proposal Submission Requirements

1. The quote must be good for at least 21 days. The quote should specify the length of

time until the quote expires.

2. If there are any additional costs for shipping or otherwise, it should be listed on the

quote as a shipping and/or handling charge.

3. The vendor must explain if the quoted items are either currently in stock and/or

currently back-ordered with a rough estimate of an anticipated timeline until in

stock (in both cases, this answer is as of the initial date of the quote).

4. Quotes will be accepted in electronic format only to the email address and name on

this RFQ document (see the beginning of this document). Vendors may use a format

of their own choosing for the quote. Questions about the process should be directed

to the same email address as well.

5. The vendor is responsible for submitting a quote for consideration in a timely

manner with a desired deadline of February 24, 2026, by 11:00AM.

Selection Process

Pricing is the driving factor in the selection process; however, it is not the only factor, as the

districts will consider the vendor’s ability to fulfill this product request. The districts reserve the

right to reject any or all submissions, to select an applicant in a manner that is advantageous to

the districts, and to waive all formalities in the bidding. The districts reserve the right to request

additional information from vendors. The districts reserve the right to potentially modify the

above quantities depending on pricing and available funding. The districts do not expressly

state or imply any obligation to reimburse responding applicants for any expenses incurred in

preparing submissions in response to this request. The selected firm is expected to meet any

relevant state and federal legal requirements. The districts are equal opportunity employers.

Questions about the proposal process should be directed to

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.