Project Information

Bid Title

Engineering Services - Downtown Intersection Improvements

Issuing Agency

City of Peekskill

Location

New York

Published Date

Nov 18, 2025

Closing Date

Dec 23, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP-3

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP-3
Bid Title:	Engineering Services - Downtown Intersection Improvements
Category:	2025 Bids/RFP's
Status:	Open

Description: The City of Peekskill (“City”) requests proposals from qualified consultants to prepare construction documents, provide bidding assistance, and perform construction inspection for a project to improve crosswalks at four downtown intersections. The project improvements generally consist of: 1. Stamped pigmented concrete crosswalks with striping 2. New Traffic & Pedestrian Signal Systems 3. ADA curb ramps 4. New pavement at intersections and approaches Applicants must submit their proposal included a completed Exhibit C via email by 4:00 AM (EST) on Tuesday, December 23, 2025. No submissions received after the deadline will be accepted.  Submissions should be addressed to Peter Erwin, Planner, For security reasons, you must enable JavaScript to view this E-mail address. . Any questions or requests for additional information regarding this RFP must be emailed to Peter Erwin ( For security reasons, you must enable JavaScript to view this E-mail address. ) and received by December 10, 2025. Inquiries must include the subject line “Downtown Streetscape Improvements RFP.” Publication Date/Time: 11/18/2025 12:00 AM Closing Date/Time: 12/23/2025 4:00 PM Submittal Information: See below Contact Person: Peter Erwin perwin@cityofpeekskillny.gov Download Available: Yes Related Documents: RFP Downtown Streetscape Improvements FINAL 2025-1118 Exhibit B - Precedent Plan Sets

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REQUEST FOR PROPOSALS (RFP)

CITY OF PEEKSKILL, NEW YORK

CONSTRUCTION DOCUMENTS, BIDDING ASSISTANCE,

AND CONSTRUCTION INSPECTION SERVICES

DOWNTOWN STREETSCAPE IMPROVEMENTS AT FOUR

INTERSECTIONS

DUE: Tuesday, December 23, at 4:00 PM (EST)

Responses must be submitted by email to:

Peter Erwin, Planner

Department of Planning & Development

City of Peekskill

perwin@cityofpeekskillny.gov

Please submit any questions about this RFP by Thursday, December 10, to Peter Erwin at

perwin@cityofpeekskillny.gov.

This RFP and answers to submitted questions can be found on-line at:

Bid Postings • Peekskill, NY • CivicEngage <https://ny-peekskill.civicplus.com/Bids.aspx>

1. Project Description and Scope of Work

The City of Peekskill (“City”) requests proposals from qualified consultants to prepare

construction documents, provide bidding assistance, and perform construction inspection for a

project to improve crosswalks at four downtown intersections. The project improvements

generally consist of:

1. Stamped pigmented concrete crosswalks with striping

2. New Traffic & Pedestrian Signal Systems

3. ADA curb ramps

4. New pavement at intersections and approaches

At the following intersections:

1. Nelson Avenue & Main Street

2. South Division Street, South Street, & Brown Street

3. Bank Street & Main Street

4. North Division Street & Main Street

The project is further described in Exhibit A.

These streetscape improvements are intended to match other streetscape improvements

performed in Peekskill in recent years, including the following projects:

City of Peekskill Precedent Projects:

 Downtown Stamped Crosswalks, DASNY #24768, CPL Engineering, 2023

 Main Street Streetscape, DASNY #14139, Creighton Manning Engineering LLP, 2022

 Downtown Civic Hub & Pedestrian and Cyclist Connectivity, Barton & Loguidice, 2025

Partial plans and project documentation are provided in Exhibit B. Additional information may be

made available to the selected consultant during the project.

City staff will manage the project. The consultant shall survey each intersection and determine

whether any additional work is needed to mitigate safety concerns and/or ADA-noncompliance at

any of the locations. The consultant will make one presentation to the Common Council upon

90% completion of construction documents.

The consultant shall identify permits needed to construct the project and prepare permit

applications as needed. The Consultant will be responsible for modifying plans if revisions are

required to obtain permits and after 90% review. Then, the City will issue the construction

documents publicly for bidding. The consultant will assist the City with bid review, certify the

lowest bid, and perform periodic construction observations. City Department of Public Works and

Planning staff will also make inspection site visits.

The consultant shall estimate the duration of construction and submit with this proposal hourly

rates and a price for the following inspection services:

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1. Attend pre-construction meeting and progress meetings, when requested

2. Review the General Contractor’s schedule to deliver project on time and within budget

3. Respond to Requests for Information submitted by the General Contractor

4. Monitor the General Contractor’s efforts to maintain traffic

5. Review change order requests

6. Perform periodic construction observations to verify conformance with plans and to

witness specific testing

7. Review each General Contractor submittal (drawings, etc.) for conformance with plans.

8. Prepare periodic inspection reports and punch lists

9. Review and certify the General Contractor’s applications for payment

10. Construction close out support

The estimated construction budget is $1.2M. The consultant must comply with all terms and

conditions of the NYS EDC grant funding agreement for this work, specifically, 30% M/WBE

participation and 6% SDVOB participation. NYS-certified Minority and Women-Owned Business

Enterprises (M/WBE) are strongly encouraged to apply.

The deliverables will include an electronic PDF and three (3) full-sized hard copies of the plan

sheets. Plans must be signed and sealed by a NYS licensed engineer. Respondents are

encouraged to visit the site before submitting your proposal. No formal site visit is scheduled.

2. Submittal Requirements

Each response must include the following information:

1. Describe your intended approach to meet the scope of work outlined in this RFP.

2. Provide a description of the firm’s similar project experience. Provide the name and

address of any know sub-consultants with a description of their responsibility and prior

work experience.

3. Identify the Project Manager/project contact and his/her experience with similar projects in

a project manager role.

4. Provide the name, phone number and email address of at least three (3) references for

similar project work.

5. Propose a time schedule for completion of the construction documents, with a target bid

date of 2026.

6. Complete the Fee Proposal Spreadsheet of Exhibit C.

7. All reimbursable expenses for the services described in this Scope of Work should be

included in the fee.

8. Consultant will meet with City representatives on an as-needed basis to complete the

scope of work.

9. Indicate whether you or a sub-consultant is a NYS-certified Minority or Women-Owned

Business Enterprise (M/WBE) or Service-Disabled Veteran-Owned Business (SDVOB).

10. Indicate additional assistance expected from the City, if any.

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3. Project & Fee Schedule

See Exhibit C

4. RFP Submission Procedure

Applicants must submit their proposal included a completed Exhibit C via email by 4:00 AM (EST)

on Tuesday, December 23, 2025. No submissions received after the deadline will be accepted.

Submissions should be addressed to:

Peter Erwin, Planner

Department of Planning & Development

City of Peekskill

PErwin@CityOfPeekskillNY.gov

Any questions or requests for additional information regarding this RFP must be emailed to Peter

Erwin (PErwin@CityOfPeekskillNY.gov) and received by December 10, 2025. Inquiries must

include the subject line “Downtown Streetscape Improvements RFP.” Please include your name,

company address, phone number, and e-mail address. Responses will be provided on the City

website by the date indicated in Part 6 of this RFP. The City of Peekskill is not responsible for any

failure in the delivery of an inquiry.

5. Review and Selection Process

The City will review proposals, conduct interviews (optional), and hire a consultant to perform the

required work, based on the following:

1. Proposal quality and completeness

2. Approach to completing the Scope of Work

3. Qualifications and applicability of previous projects

4. References

5. Schedule

6. Total Fee, and M/WBE’s percentage of total

The City will award the contract to the consultant who is the most qualified and whose proposal

best achieves City needs. The City reserves the right to authorize all or part of the work

requested in this RFP, and to reject any or all proposals according to the best interests of the

City.

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6. Anticipated schedule

Requests for Proposals (RFP) issued:

All questions due by email:

Responses posted on City website:

RFP responses due:

Interviews (if required):

Recommendation to City Council (est.):

Contract Award (est.):

November 18

December 10

Monday, December 15

Tuesday, December 23, at 4:00 PM (EST)

January 5 – January 9, 2026

Tuesday, January 20, 2026

Monday, January 26, 2026

7. Additional Information

The City will prepare the front end boiler plate portion of the bid document.

The selected consultant will be required to provide workers’ compensation and liability insurance

as required by the City, listing the City of Peekskill as an “additional insured.”

The City of Peekskill is not responsible for any expenses or costs incurred by any consultant in

preparing and submitting a proposal or requesting supplemental information.

This RFP can be found on-line at:

Bid Postings • Peekskill, NY • CivicEngage <https://ny-peekskill.civicplus.com/Bids.aspx>

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Commodity Codes

• NAICS 541330Engineering Services

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