Project Information

Bid Title

800Mhz P25 Radio Communications System & VHF Paging System Maintenance and VIDA Core Hosting

Issuing Agency

Ottawa County

Location

Ohio

Published Date

Nov 4, 2025

Closing Date

Dec 16, 2025

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	800Mhz P25 Radio Communications System & VHF Paging System Maintenance and VIDA Core Hosting
Category:	Ottawa County
Status:	Open

Description: Sealed bids will be accepted by the Board of Commissioners of Ottawa County, State of Ohio, until 11:30 am EDT on December 16, 2025 at the Office of the Ottawa County Commissioners, 315 Madison Street, Room 103, Port Clinton, Ohio 43452, for all work necessary for the Ottawa County 800mhz P25 Radio Communications System and VHF Paging System Maintenance and VIDA Core Hosting. To view additional information, click on the attached document. Publication Date/Time: 11/4/2025 8:00 AM Closing Date/Time: Open Until Contracted Related Documents: Legal Notice - 800mhz P25 Radios

Attachment Preview

Invitation to Contractors

Ottawa County 800mhz P25 Radio Communications System and VHF Paging

System Maintenance and VIDA Core Hosting

Sealed bids will be accepted by the Board of Commissioners of Ottawa County,

State of Ohio, until 11:30 am EDT on December 16, 2025 at the Office of the Ottawa

County Commissioners, 315 Madison Street, Room 103, Port Clinton, Ohio 43452,

for all work necessary for the Ottawa County 800mhz P25 Radio Communications

System and VHF Paging System Maintenance and VIDA Core Hosting.

Bids will be received for the Maintenance described in the project documents. Each

bid must contain the full name of every person or company interested in the same bid

and must be accompanied by a bid guaranty satisfying the requirements of the Ohio

Revised Code Section 153.54. Each contractor shall complete a “Non-Collusion”

Affidavit and include it with the bid.

Ohio Revised Code Sections 9.311(a) and 9.311(b) requires that any bidder who

submits a bid for rendering of services, or the supplying of materials or the construction,

demolition, alteration, repair, or reconstruction of any public building, structure, highway,

or improvement shall submit a bid bond, performance bond, payment bond, or

combination of such bonds, executed by a surety or surplus lines company approved by

the Superintendent of Insurance of the State of Ohio. If the surety or surplus lines

company is not approved by the State of Ohio, the bid shall be deemed non-responsive

and shall be rejected.

The bid guaranty may be of two forms: - A bid guaranty and contract bond using the

form in the contract documents. (The amount of the bid does not have to appear on this

form.) – Or – A certified check, cashier’s check, or letter of credit in favor of the Ottawa

County Commissioners, in the amount of ten percent (10%) of the bid for the

maintenance term. If the contract is awarded, a Contract Bond will be required, which is

a one hundred percent (100%) payment and performance bond.

The bidder will be required to conform to all provisions of the Prevailing Wage Act of the

State of Ohio. Ohio Revised Code sections 4115.04 and 4115.05 and related

requirements.

Copies of the plans and specifications may be obtained from the Ottawa County

Emergency Management Agency, 315 Madison Street, Port Clinton, Ohio, 43452.

The proposal shall include the costs to perform all the work described in the project

specifications. Separate bids for portions of the project not listed on the PROPOSAL

form will NOT be accepted.

All bids shall be opened and read publicly, immediately after the closing time. No bids

shall be withdrawn for a period of sixty (60) days after the date of opening.

A-1

Updated: 10/25

Bids shall be made in duplicate and such bids shall be placed in a sealed envelope

marked Ottawa County 800mhz P25 Radio Communications System and VHF

Paging System Maintenance and VIDA Core Hosting, 315 Madison Street, Room

103, Port Clinton, Ohio 43452 as well as the name and address of the Bidder in the

upper left hand corner.

The successful contractor will be required to execute an affidavit that they are not

delinquent in the payment of personal property taxes at the time of the award of the

contract.

The successful contractor will be required to provide proof that they are a Harris

Authorized Service and Sales Shop.

The Board of Commissioners of Ottawa County, Ohio, reserves the right to reject

any or all bids and to waive any irregularities in a bid, or to accept that bid which in the

judgment of proper officials is to the best interest of the County.

The bidders are encouraged to attend a pre-bid meeting to be held on November 12,

2025, at 10:00 a.m. EDT in the Ottawa County Emergency Operations Center, 315

Madison Street, Port Clinton, Ohio 43452.

In accordance with Ohio Revised Code Section 307.87 this shall serve as notification

that this notice is available on Ottawa County’s internet web site on the world wide web

by logging onto www.co.ottawa.oh.us and going to the legal notices/bids link – click on

main page and you will be able to view the notice in PDF format.

Publish: November 4, 2025 on County’s Website

November 6, 2025 in newspaper

Theresa Elder, Clerk

Board of Commissioners

Of Ottawa County, Ohio

A-2

Updated: 10/25

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 334220Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
• NAICS 811213Communication Equipment Repair and Maintenance

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.