Project Information

Bid Title

RE BID 2026 TREE PLANTING

Issuing Agency

Township of West Orange

Location

New Jersey

Published Date

Mar 20, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RE BID 2026 TREE PLANTING
Category:	Goods & Services
Status:	Open
Bid Recipient:	Panayiota Reynolds, QPA

Description: NOTICE TO BIDDERS Re-Bid 2026 TREE PLANTING AT VARIOUS LOCATIONS Notice is hereby given that sealed bids will be received, opened and read in public by a Township Committee at 66 Main Street, West Orange, New Jersey on April  9, 2026 in the Council Chambers Room 116 at 11:00 A.M. Local Prevailing Time for Re-Bid2026 Tree Planting at Various Locations in the Township of West Orange, County of Essex. All work in this bid shall be completed within 60 calendar days after the date of “Notice to Proceed” in accordance with the contract. However, the Township reserves the right to suspend the planting period during the months of December, January, February and March. Sealed proposals will also be accepted by certified mail if they are addressed to the Purchasing Agent of the Township of West Orange, 66 Main Street, West Orange, New Jersey 07052 and clearly indicate that a bid is enclosed for the particular project, the time and date of receipt of bids and bear the name and address of the party submitting the proposal. All proposals by mail must be received by 11:00 A.M. on April 9, 2026 Specifications and forms of bids for the proposed work, prepared by Walt Kipp, Forester, have been filed in the office of the Purchasing Agent, Room 111, 66 Main Street, West Orange, New Jersey 07052 and may be inspected by prospective bidders during business hours of 8:30 A.M. to 4:30 P.M. Bidders will be furnished with a copy of the specifications by the Purchasing Department, Room 111, 66 Main Street, West Orange, New Jersey, 07052, specifications can also be obtained by emailing the  Purchasing  agent  at For security reasons, you must enable JavaScript to view this E-mail address. or on the Township website at www.westorange.org/bids. Bids must be enclosed in sealed envelopes, bearing the name and address of the bidder, the name of the job, the time and date designated for the receipt of bids, addressed to the Purchasing Agent of the Township of West Orange, and must be accompanied by a Non-Collusion Affidavit and Certified Check or Bid Bond for not less than ten percent (10%) of the amount bid, provided said check need not be more than $20,000.00 or nor shall be less than $500.00 and delivered at the place on the hour named above. The standard Proposal Form and Non-Collusion Affidavit are attached to the specification and bid documents, copies of which will be furnished on application to the Purchasing Agent. The owner reserves the right to reject any or all Bids, or to waive any Bid Defect where such effect is not determined to the best interest of the Township of West Orange and fairness of the bidding process. The right is also reserved to increase quantities specified in the manner designated in the Contract documents. Contractors and Sub-contractors are required to be registered by the New Jersey Department of Labor at the time Bids will be received by the Project Owner pursuant to the Public Works Contractor Registration Act (P.L. 2003, c.91, N.J.S.A. 34:11-56-51). Effective September 1, 2004, Contractors and Sub-Contractors are also required to be registered by the New Jersey Department of Treasury, Division of Revenue at the time Bids will be received by the Project owner to the Business Registration Act (P.L. 2004, c.57, N.J.S.A. 52-32-44). The contractor and their sub- contractor(s) shall provide the above certificates with the bid being submitted. Bidders are required to comply with the requirements of P.L. 1975, C. 127, and N.J.A.C. 17:27 & N.J.S.A. 10:5-31 et seq., (Affirmative Action), and P.L. 1977, C.33 (Disclosure Statement). As of March 1, 2026, pursuant to the provisions of P.L. 2025, c.72, all Township of West Orange current legal notices will be published on the Township’s official website for at least one week, or other time period as required by law, before transferring the publication to the Legal Notice Archive. Notices shall be published at the following link: https://westorange.org/2141/Current-Legal-Notices The NJ Secretary of State will create a centralized portal linking to the public notice pages of all public entities. Once completed, the hyperlink will be shared on all Township of West Orange legal notices: https://nj.gov/state/statewide-legal-notices-list.shtml Panayiota Reynolds, QPA Publication Date/Time: 3/20/2026 10:00 AM Publication Information: Website Closing Date/Time: 4/9/2026 11:00 AM Submittal Information: SEE BELOW Bid Opening Information: SEE BELOW Contact Person: Panayiota Reynolds - preynolds@westorange.org Download Available: yes Fee: no Business Hours: 8:30 am to 4:30 pm Fax Number: 973-736-8380 Related Documents: rebid tree planting 2026

Attachment Preview

RE-BID 2026 TREE PLANTING AT VARIOUS LOCATIONS

TOWNSHIP OF WEST ORANGE

Mayor

Susan McCartney

Town Council

Michele Casalino

Joe Krakoviak

Joyce Rudin

Susan Scarpa, Council President

Forester

Walt Kipp

Township Clerk

Karen J. Carnevale

Township Municipal Engineer

Zayibeth Carballo

Acting Director of Public Works

Peter Smeraldo

Qualified Purchasing Agent

Panayiota Reynolds

Prepared by:

TOWNSHIP OF WEST ORANGE

25 LAKESIDE AVENUE

WEST ORANGE, New Jersey 07052

TEL.: 973-325-4015

Date of Issue: January 2026

1

NOTICE TO BIDDERS

Re-Bid 2026 TREE PLANTING AT VARIOUS LOCATIONS

Notice is hereby given that sealed bids will be received, opened and read in public by a Township

Committee at 66 Main Street, West Orange, New Jersey on April 9, 2026 in the Council Chambers Room

116 at 11:00 A.M. Local Prevailing Time for Re-Bid 2026 Tree Planting at Various Locations in the

Township of West Orange, County of Essex. All work in this bid shall be completed within 60 calendar

days after the date of “Notice to Proceed” in accordance with the contract. However, the Township reserves

the right to suspend the planting period during the months of December, January, February and March.

Sealed proposals will also be accepted by certified mail if they are addressed to the Purchasing Agent of

the Township of West Orange, 66 Main Street, West Orange, New Jersey 07052 and clearly indicate that

a bid is enclosed for the particular project, the time and date of receipt of bids and bear the name and

address of the party submitting the proposal. All proposals by mail must be received by 11:00

A.M. on April 9, 2026

Specifications and forms of bids for the proposed work, prepared by Walt Kipp, Forester, have been

filed in the office of the Purchasing Agent, Room 111, 66 Main Street, West Orange, New Jersey 07052

and may be inspected by prospective bidders during business hours of 8:30 A.M. to 4:30 P.M.

Bidders will be furnished with a copy of the specifications by the Purchasing Department, Room

111, 66 Main Street, West Orange, New Jersey, 07052, specifications can also be obtained by emailing

the Purchasing agent at preynolds@westorange.org or on the Township website at

www.westorange.org/bids.

Bids must be enclosed in sealed envelopes, bearing the name and address of the bidder, the name

of the job, the time and date designated for the receipt of bids, addressed to the Purchasing Agent of the

Township of West Orange, and must be accompanied by a Non-Collusion Affidavit and Certified Check or

Bid Bond for not less than ten percent (10%) of the amount bid, provided said check need not be more

than $20,000.00 or nor shall be less than $500.00 and delivered at the place on the hour named above.

The standard Proposal Form and Non-Collusion Affidavit are attached to the specification and bid

documents, copies of which will be furnished on application to the Purchasing Agent.

2

The owner reserves the right to reject any or all Bids, or to waive any Bid Defect where such effect is not

determined to the best interest of the Township of West Orange and fairness of the bidding process. The

right is also reserved to increase quantities specified in the manner designated in the Contract documents.

Contractors and Sub-contractors are required to be registered by the New Jersey

Department of Labor at the time Bids will be received by the Project Owner pursuant to the Public

Works Contractor Registration Act (P.L. 2003, c.91, N.J.S.A. 34:11-56-51). Effective September 1,

2004, Contractors and Sub-Contractors are also required to be registered by the New Jersey

Department of Treasury, Division of Revenue at the time Bids will be received by the Project owner

to the Business Registration Act (P.L. 2004, c.57, N.J.S.A. 52-32-44). The contractor and their sub-

contractor(s) shall provide the above certificates with the bid being submitted.

Bidders are required to comply with the requirements of P.L. 1975, C. 127, and N.J.A.C. 17:27 &

N.J.S.A. 10:5-31 et seq., (Affirmative Action), and P.L. 1977, C.33 (Disclosure Statement).

As of March 1, 2026, pursuant to the provisions of P.L. 2025, c.72, all Township of West Orange

current legal notices will be published on the Township’s official website for at least one week, or

other time period as required by law, before transferring the publication to the Legal Notice Archive.

Notices shall be published at the following link: https://westorange.org/2141/Current-Legal-Notices

The NJ Secretary of State will create a centralized portal linking to the public notice pages of all public

entities. Once completed, the hyperlink will be shared on all Township of West Orange legal notices:

https://nj.gov/state/statewide-legal-notices-list.shtml

Panayiota Reynolds, QPA

3

INSTRUCTIONS TO BIDDERS

B-1 INVITATION TO BID

In accordance with the advertisement (Notice to Bidders), Proposals will be received for the

performance of the Project, the designation of which is stated in the advertisement.

Bids are required on the items requested in the Proposal Form for the Project. The prices

bid shall cover all costs of any nature, incident to or growing out of the work including the

cost of all work, labor, materials, equipment, transportation, and all else necessary to

perform and complete the Project in the manner and within the time required, all incidental

expenses in connection therewith, all costs for loss by damage or destruction of the Project,

for any additional expenses on account of unforeseen difficulties encountered, for

settlement of damages and for replacement of damages and for replacement of defective

work and materials.

Before submitting a Proposal, the Bidder shall be familiar with the Specifications, and other

documents that will form parts of the Contract.

B-2 CONTRACT DOCUMENTS

Copies of the Specifications and other proposed Contract Documents are on file and open

to public inspection at the office of the Purchasing Agent, Room 111, 66 Main Street, West

Orange, New Jersey and may be examined and obtained by properly qualified Contractors

at this address between the hours of 8:30 am and 4:30 pm, Monday through Friday,

excluding legal holidays.

B-3 WHERE TO SUBMIT BIDS

Sealed Proposals for the Re-bid 2026 Tree Planting at Various Locations project will be received

by the Township of West Orange, New Jersey at the Municipal Building, 66 Main Street, West

Orange, New Jersey until 11:00 am Prevailing Time, April 9, 2026 in the Council Chambers and

then publicly opened and read aloud. If bids are mailed or delivered prior to bid opening, the bid

shall be addressed exactly as follows:

Purchasing Agent

Township of West Orange

Municipal Building

66 Main Street

West Orange, NJ 07052-5313

Attn: Bid Proposal

Re-Bid 2026 Tree Planting at Various Locations

Also, please provide one hard copy and one additional copy of your proposal which should be on an

external storage device (example USB flash drive/ or CD).

B-4 INFORMAL PROPOSALS

The Township may consider informal any Proposal not prepared and submitted in accordance

with the provisions hereof and may waive any informalities or reject any and/or all Proposals.

4

B-5 WITHDRAWING PROPOSALS

Proposals forwarded to the Township before the time of opening of Proposals may be

withdrawn upon written application of the Bidder who shall be required to produce evidence

showing that he is or represents the principal or principals involved in the Proposal.

Proposals may not be withdrawn within twenty-four (24) hours of the stipulated time of opening

of Bids.

B-6 ADDENDA AND INTERPRETATIONS (PRE-BID)

No interpretation of the meaning of the Contract Drawings, Specifications or other Contract

Documents made to any bidder orally are binding in any way. Every request for such interpretation

should be in writing, addressed to the Purchasing Agent, at the address included in the

advertisement and to be given consideration must be received no later than ten (10) days

(Saturdays, Sundays and holidays excepted) prior to the date fixed for the opening of bids. Any and

all such interpretations and any supplemental instruction will be in the form of written addenda to

the specifications which, if issued, will be mailed by registered or certified mail, by certified facsimile

transmission or by certified

delivery service to all perspective bidders (at the respective addresses furnished for such purposes)

not later than seven (7) days, Saturdays, Sundays and holidays excepted, prior to the date fixed for

the opening of bids in accordance with N.J.S.A. 40A:11-23. Failure of any bidder to receive any

such addendum or interpretation shall not relieve the bidder from any obligation under his bid as

submitted. All addenda so issued shall become part of the Contract Documents.

B-7 INSPECTION OF DOCUMENTS

The Bidder should thoroughly examine and familiarize himself with the Specifications and

all other Contract Documents. The Contractor, by the execution of the Contract, shall in no

way be relieved of any obligation under it due to his failure to receive or examine any form

or legal instrument, and the Township will be justified in rejecting any claim based on facts

regarding which he should have been on notice as a result thereof.

B-8 ALTERNATIVE BIDS

No alternative Bids will be considered unless alternative Bids are specifically requested by the

Technical Specifications and Bid Forms.

B-9 BIDDING PROCEDURE

Each Proposal will be made upon the prescribed forms furnished with the Specifications

and will be accompanied by a Bidder’s Certified or Cashier’s Check drawn on a solvent

bank, in the sum of ten percent (10%) of the amount bid but in no case in excess of Twenty

Thousand Dollars ($20,000.00) or in lieu of a Certified or Cashier’s Check, a Bid Bond in

the same amount prepared on the form of Bid Bond attached hereto, duly executed by the

Bidder as principal and having as surety thereon a Surety Company approved by the

Township of West Orange. Such checks or Bid Bonds will be made payable to the Township

of West Orange and will be by it held as a guaranty that in the event the bid is accepted and

a Contract awarded to the Bidder, the Contract will be duly executed, and its performance

properly secured, and in default thereof, said check or Bid Bond and the amount

represented thereby will be retained by the aforesaid Township of West Orange as

liquidated damages.

Proposals will be accompanied, in the case of corporations not chartered in New Jersey, by

proper certificate that such corporation is authorized to do business in the State of New Jersey.

5

Commodity Codes

• NAICS 115310Support Activities for Forestry
• NAICS 561730Landscaping Services

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