Project Information

Bid Title

Town Clerks Office Renovations

Issuing Agency

Town of Scarborough, Maine

Location

Maine

Published Date

Oct 30, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP 172026

Original Source

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Bid Documents

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Project Description

RFP 172026

Description

The Town Clerk's Office Renovation project includes the following:

• Removing wall-mounted cabinets and repairing the affected walls.
• Removing two doors and frames, then closing in the openings. One door and frame will be reused.
• Relocating one window and install a door in its place
• Constructing three workstation counters, similar to those currently in the collections department. These workstations will feature a divided writing surface and a glass partition separating the employee and the customer. The side counter will include a single set of built-in shelves beneath the counter. The entire area will be painted upon completion.

A pre-bid meeting will be held on Friday, November 14th at 9:30am. the purpose of the meeting is to view the area and discuss construction and finish options. We highly recommend

RFP 172026

Pre-Bid Date	Bid Opening	Awarded
11/14/2025	12/4/2025

Notes

All bids must be submitted by Thursday, December 4th at 10:00 a.m.

Attachment Preview

REQUEST FOR PROPOSALS

RFP 172026

Town Clerks Office Renovations

Town of Scarborough

P.O. Box 360

259 U.S. Route One

Scarborough, Maine 04070-0360

Released on October 30, 2025

Proposals Due on December 4, 2025

Request for Proposals

Instructions:

Sealed Proposals will be received in the Town Clerk’s Office, Scarborough Town Hall, 259 US

Route 1, Scarborough, Maine 04074 until 10:00am on December 4, 2025 from parties

interested in providing a submittal package for a Bathroom Renovations for the Town of

Scarborough Fire Department at (2) of our neighborhood Fire Stations.

The proposals, if mailed, should be addressed as noted below: Faxed proposals will not be

considered.

Attention: ​Town of Scarborough, Purchasing Agent

Request for Proposal (RFP) Number: ​172026

Town Clerks Office Renovations

259 US Route One

PO BOX 360

Scarborough, ME, 04070-0360

The Town reserves the right to accept or reject any and all proposals.

These proposals will not be publicly opened.

A Vendor’s failure to submit its proposal prior to the deadline will cause the proposal to be

disqualified. Late proposals or amendments will not be opened or accepted for evaluation.

All proposals submitted shall become property of the Town of Scarborough and will not be

returned.

Contact Information:

For questions related to the RFP process:

Kim Morrison, Purchasing Specialist

Email – kmorrison@scarboroughmaine.org

Phone ​207​-​730-4083 / Fax 207-730 4088

The preferred contact method is email. All inquiries or requests concerning this Request for

Proposals shall be made in writing and must be received before the close of business two days

prior to the deadline to the attention of Kim Morrison, Purchasing Specialist. The Town is not

responsible for oral interpretations given by any Town employee or representative.

Arrangements to conduct site visits should be made to:

Ken Kennedy

kkennedy@scarboroughmaine.org

Phone 207-730-4068

SCOPE OF WORK:

The project includes:

* Removing wall-mounted cabinets and repairing the affected walls.

* Removing two doors and frames, then closing in the openings. One door and

frame will be reused.

* Relocating one window and install a door in its place

* Constructing three workstation counters, similar to those currently in the

collections department. These workstations will feature a divided writing surface

and a glass partition separating the employee and the customer. The side counter

will include a single set of built-in shelves beneath the counter. The entire area

will be painted upon completion.

A pre-bid meeting will be held on Friday, November 14th at 9:30am. the purpose

of the meeting is to view the area and discuss construction and finish options.

We highly recommend that all bidders attend this meeting to fully understand the

project's scope.

GENERAL PROJECT REQUIREMENTS

The work shall include the following on the part of the contractor:

●​ Obtain all permits, licenses, design services, etc. required for construction

●​ Evaluate the proposed scope of work and the existing conditions during the pre-bid walk-through

to provide an accurate bid and schedule to complete the work

●​ Provide all materials and labor necessary to complete the work as indicated

MECHANICAL AND PLUMBING DESIGN AND BUILD WORK

●​ A licensed, experienced contractor shall provide the expertise and labor to accomplish all

plumbing and mechanical work to meet the current code and ADA guidelines

ELECTRICAL DESIGN AND BUILD WORK

●​ A licensed, experienced contractor shall provide the expertise and labor to accomplish all

electrical work to meet the current code and ADA guidelines

QUALITY REQUIREMENTS

●​ The contractor shall employ an experienced superintendent who will remain on the job full time

throughout construction unless otherwise agreed upon by the Owner

●​ The contractor shall be responsible for the scheduling and coordination of all trades, and shall

keep the Owner informed of all scheduling and scheduling changes

●​ The contractor shall be responsible for all materials testing and inspections required

PROJECT CLOSEOUT

●​ The contractor shall be responsible for keeping the jobsite in a neat and orderly condition during

construction progress. The construction areas of the building interior shall be broom clean at the

end of each working day and dust protection provided throughout the project to the degree

possible

●​ The contractor shall be responsible for waste and rubbish removal during construction

●​ The construction areas shall receive a final thorough cleaning prior to occupancy

●​ The contractor shall guarantee their work and the work of all subcontractors for a period of time

to be agreed upon

●​ All work shall conform to all state and local codes.

Standard Terms and Conditions:

The Town of Scarborough reserves the right to amend this RFP prior to the proposal due date.

All amendments and additional information will be posted on the Town website:

www.scarboroughmaine.org. The Town reserves the right to waive any informality in proposals,

to accept the proposals or portions thereof, and to reject any and all proposals, should it be

deemed in the best interest of the Town to do so. Nothing in this document shall require the

Town of Scarborough to proceed with Engineering and/or any of the identified services. The

Town reserves the right to substantiate Respondent’s qualifications, capability to perform, and

availability and past performance record.

The cost for developing the proposal is the sole responsibility of the Consultant. All proposals

submitted become the property of the Town.

The Town reserves the right to approve subcontractors. All work performed under contract to

the Town becomes the property of the Town in the format specified by the Town.

A Certificate of Insurance is required from all consultants, contractors and vendors doing

business with the Town of Scarborough. Within two (2) weeks of the Notice of Award,

Consultant must submit a Certificate of Insurance naming the Town of Scarborough as

“additional insured.” Failure to furnish the required certificate within the required timeframe may

result in the proposal being rejected.

The successful Consultant(s) selected shall agree to defend, indemnify and hold the Town

harmless from any and all claims, demands, suits, causes of action and judgments arising from

or related to Consultant’s performance, including claims of professional malpractice or

negligence. Such indemnity shall include the Town’s reasonable attorneys' fees as well.

The above referenced indemnity shall be in addition to and as a complement to the below

described insurance coverage, which coverage is a mandatory requirement of this RFP and any

award hereunder.

Specifically, the successful Consultant(s) shall provide the following coverage(s) and amount(s).

Commercial General Liability​​

​

​

​

​

$2,000,000.00

Automobile Liability​ ​

​

​

​

​

​

$2,000,000.00

Workers Compensation​ ​

​

​

​

​

$1,000,000.00

Errors and Omissions​​

​

​

​

​

​

$2,000,000.00

Umbrella Coverage​ ​

​

​

​

​

​

$2,000,000.00

All policies shall be underwritten by companies licensed to sell insurance in Maine and who are

rated A+ or better by AM Best Company. Self-insurance pools or trusts are not an acceptable

substitute for the referenced commercial coverage.

RFP 172026 Bidders List

Ganem Builders

inquiry@ganembuilders.com

O’s Maine

billing@osmaine.com

Maine Properties LLC

customerpriorityteam@mainepropertiesllc.com

​

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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