Project Information

Bid Title

San Mateo Countywide Safe Streets for All Supplemental Planning Project - Request for Proposals (RFP)

Issuing Agency

City/County Association of Governments of San Mateo County

Location

California

Published Date

Jan 21, 2026

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

San Mateo Countywide Safe Streets for All Supplemental Planning Project – Request for Proposals (RFP)

The City/County Association of Governments of San Mateo County (C/CAG), a Joint Powers Agency comprised of each of the 20 cities and the County in San Mateo County, invites qualified consultants to submit proposals for the development of the San Mateo Countywide Safe Streets for All Supplemental Planning Project .

Proposals must be received no later than 12:00 PM PST on Friday, January 23, 2026. Late proposals shall be rejected. One (1) electronic version of the proposal document shall be submitted to the Project Manager by the closing date and time for receipt of proposals.

City/County Association of Governments of San Mateo County (C/CAG)

555 County Center, 5th Floor Redwood City, CA 94063

Attention: Eva Gaye E-mail: egaye@smcgov.org

Questions and Answers Related to this RFP

Attachment Preview

REQUEST FOR PROPOSALS

San Mateo Countywide Safe Streets for All Supplemental Planning

Project

Date Released: December 19, 2025

City/County Association of Governments of San Mateo County

555 County Center, 5th Floor, Redwood City, CA 94063

Deadline for Requests for Clarifications: January 9, 2026

Proposals are due: January 23, 2026, 12:00PM PST

TABLE OF CONTENTS

I. INTRODUCTION..............................................................................................................1

II. PROJECT DESCRIPTION AND BACKGROUND ........................................................2

III. MINIMUM QUALIFICATIONS ......................................................................................3

IV. PROPOSAL REQUIREMENTS .......................................................................................4

V. PROPOSAL EVALUATION ..........................................................................................11

APPENDIX A - SCOPE OF WORK ......................................................................................16

APPENDIX B – GRANT AGREEMENT UNDER FISCAL YEAR 2024 SAFE STREETS

FOR ALL GRANT PROGRAM ............................................................................................20

APPENDIX C – COST PROPOSAL TEMPLATE ...............................................................21

APPENDIX D – SAMPLE AGREEMENT TEMPLATE .....................................................22

C/CAG

Request for Proposals

San Mateo Countywide Safe Streets for All Supplemental Planning Project

I. INTRODUCTION

The City/County Association of Governments of San Mateo County (C/CAG), a Joint Powers

Agency composed of the County of San Mateo and all twenty cities located within San Mateo

County, invites qualified consultants to submit proposals for San Mateo Countywide Safe Streets for

All Supplemental Planning Project, which is funded through the U.S. Department of Transportation

(USDOT) Safe Streets for All (SS4A) Grant Program. To be considered for this work, proposers must

submit a proposal in accordance with the requirements, specifications, and scope of work provided in

this Request for Proposals (RFP).

The San Mateo Countywide Safe Streets for All Supplemental Planning Project will provide the

additional planning needed to advance and refine the strategies outlined in the adopted Countywide

Local Roadway Safety Plan. This effort will enhance coordination across jurisdictions, improve

roadway safety outcomes, and address emerging transportation needs particularly those related to e-

bike use and multimodal travel.

This RFP briefly describes the C/CAG organization, its programs, relevant needs and services

required from consultant, the minimum information needed to respond to the RFP, and the

consultant selection process.

This RFP is not a commitment or contract of any kind. C/CAG reserves the right to pursue any

and/or all ideas generated by this request. Costs for developing the proposals are entirely the

responsibility of the proposer and will not be reimbursed. C/CAG reserves the right to reject any

and all proposals, waive minor irregularities, request additional information, or revisions to

offers, negotiate with any or all proposers, and waive any requirements of this RFP when it

determines that waiving a requirement is in the best interest of C/CAG.

Attachments to this RFP include: Scope of Work (Appendix A), Grant Agreement Under Fiscal

Year 2024 Safe Streets for All Grant Program (Appendix B), Cost Proposal Template (Appendix

C), and Sample Template Agreement (Appendix D).

The anticipated contract term will be approximately 48 months. RFP documents for this project

are available for download on the C/CAG website at https://ccag.ca.gov/opportunities/rfpsrfqs/.

Proposers are responsible for checking the website for any addenda to this RFP. Responses

should be submitted in accordance with the instructions set forth in the RFP.

Proposals must be received by C/CAG no later than 12 PM PST on Friday, January 23, 2026, in

accordance with the instructions contained in the RFP. Proposals should be emailed with the

subject line “RFP – San Mateo Countywide Safe Streets for All Supplemental Planning Project”

to: Eva Gaye (egaye@smcgov.org).

Proposals received after the time and date specified above may be considered nonresponsive.

C/CAG is not responsible for submissions delayed for any reason.

1

C/CAG

Request for Proposals

San Mateo Countywide Safe Streets for All Supplemental Planning Project

Tentative Schedule

Date

Friday, December 19, 2025

Friday, January 9, 2026

12:00 PM PST, Friday, January 23, 2026

Week of February 16, 2026

Thursday, March 12, 2026

Monday, March 16, 2026

Description

Release RFP

Question and Answer Deadline

RFP Proposals Due

Consultant Interviews

C/CAG Board approval

Notice to Proceed and Project Kick-off

Anticipated Term and Budget

The San Mateo County Safe Streets for All Supplemental Planning Project will be funded through

the Safe Streets For All (SS4A ) Grant program using funds from the United States Department of

Transportation (U.S. DOT) Federal Highway Administration (FHWA) and will be subject to all

applicable FHWA-required federal provisions and certifications (see Grant Agreement attached as

Appendix B.) C/CAG has budgeted four hundred thirty-three thousand, one hundred forty-one

dollars ($433,171) for this effort. C/CAG expects the work to commence on April 1, 2026 and to

be completed no later than June 2030. Any contract entered into as a result of this RFP will be

funded, in whole or in part, with federal funds administered by the FHWA. Accordingly, federal

requirements apply to this procurement, any resulting agreement, and the services to be provided.

The successful consultant will be required to follow all federal, state, and local laws and

regulations.

II. PROJECT DESCRIPTION AND BACKGROUND

The City/County Association of Governments of San Mateo County (C/CAG), acting as the

County Transportation Authority, is seeking qualified consultants to submit proposals for the San

Mateo Countywide Safe Streets for All Supplemental Planning Project. This project will involve

supplemental planning efforts to further develop and expand upon the recommendations

presented in the adopted Countywide Local Roadway Safety Plan.

Key elements of the San Mateo County Safe Streets for All Supplemental Planning Project

include, but are not limited to, the following:

Establish a San Mateo County Transportation Safety Advisory Committee (TSAC):

Building upon the advisory group particpated in the San Mateo Countywide Local Roadway

Safety Plan (LRSP) development, the TSAC will include representatives from the 21

jurisdictions within San Mateo County, partner agencies, and community partners. It will

convene quarterly to address the following items:

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C/CAG

Request for Proposals

San Mateo Countywide Safe Streets for All Supplemental Planning Project

(1) Regular Crash and Community Needs Review: Conduct ongoing evaluations of crash

data and community needs to identify and prioritize opportunities for reducing crash risks

for all roadway users, regardless of age or ability.

(2) Local Agency Collaboration: Work closely with local agencies to integrate roadway

safety considerations into all relevant actions and policies.

(3) Best Practices Training: Organize training sessions to keep local jurisdictions updated

on state-of-the-art safety planning and implementation practices.

Plan Monitoring and Reporting of Safety Countermeasures: Develop standardized reporting

protocols and a comprehensive monitoring plan to track the implementation of key safety

countermeasures identified in the Countywide LRSP. This annual monitoring process will enable

C/CAG to strengthen safety coordination, evaluate the effectiveness of implemented measures,

and support continuous improvement in road safety across San Mateo County’s diverse

communities.

Develop a comprehensive white paper to guide the County in establishing an effective and

forward-looking electric bicycle (e-bike) policy and implementation approach. The white paper

will provide practical, systemwide guidance to support safe and consistent management of e-bike

activity across local jurisdictions. The guidance will address policy, regulatory, design, and

operational considerations, including facility design, speed management, signage, parking, and

strategies to reduce conflicts among roadway users. The effort will also examine enforcement

and education approaches, coordination with partner agencies, and the use of data, monitoring,

and performance measures to inform decision-making and evaluate safety outcomes over time.

III. MINIMUM QUALIFICATIONS

Proposals must demonstrate that the firm or team submitting the proposal (“proposer”) meets the

following Minimum Qualifications to be eligible for consideration for this project.

1. Proposer must demonstrate to C/CAG’s satisfaction that the prime consultant and/or one

or more subconsultant proposed this project have successfully completed at least three (3)

projects in the past ten (10) years related to Local Roadway Safety Plan, Systemic Safety

Analysis Report (SSAR), Vision Zero Action Plan and/or supplemental or

implementation planning for the Safe Streets for All Grant Program.

2. Proposers must demonstrate experience managing and implementing large-scale federal

grant funded projects and successfully ensuring compliance with all applicable federal,

state, and local requirements for such projects.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 541611Administrative Management and General Management Consulting Services

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