Project Information

Bid Title

On-Call Emergency Water & Sanitary Sewer Repair Services Request for Proposal

Issuing Agency

Fox Lake village

Location

Illinois

Published Date

Feb 23, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	On-Call Emergency Water & Sanitary Sewer Repair Services Request for Proposal
Category:	On-Call Emergency Water & Sanitary Sewer Repair Services Request for Proposal
Status:	Open

Publication Date/Time: 2/23/2026 7:00 AM Closing Date/Time: 3/17/2026 10:00 AM Submittal Information: See Attached Related Documents: On-Call Emergency Water & Sanitary Sewer Repair Services Request for Proposal

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INVITATION TO BID

On-Call Emergency Water & Sanitary Sewer

Repair Services

The Village of Fox Lake is soliciting proposals from qualified contractors for a 3-year on-call contractor

roster for emergency water and sanitary sewer repair services for the Sewer and Water Department. The

Village intends to select up to three (3) qualified contractors to provide emergency repair services on an

as-needed, work order basis. Services may be required during normal business hours as well as evening,

weekends, and holidays. It will be the responsibility of the Contractor to measure, inspect and verify the

project areas.

Bids should be submitted to:

Public Works Department

ATTN: Steve Wirch, Director of Public Works

Village of Fox Lake

66 Thillen Drive Fox Lake, IL 60020

Bids should be submitted in duplicate in a sealed envelope clearly marked with RFP - ON-CALL

EMERGENCY WATER & SANITARY SEWER REPAIR SERVICES, with the name of the bidder, date and time

of the bid opening.

Schedule of Events:

Out to Bid: 2/23/2026

Questions Due: 3/11/2026 by 3 p.m.

Responses (if applicable) 3/13/2026 by 3 p.m.

Bid Opening 3/17/2026 at 10 a.m. Village Hall, 66 Thillen Dr, Fox Lake IL 60020

CONTACT PERSON

All questions concerning this RFP shall be directed via email to:

Trent Turner, Sewer and Water Supervisor AND

Village of Fox Lake

turnert@foxlake.org

Mikaela Alonso, Assistant to the Director

Village of Fox Lake

alonsom@foxlake.org

Questions must be submitted no later than: Wednesday, March 11, 2026, at 3PM

Addenda, if any, will be issued by the Village and posted on the Village’s website on Friday, March 13,

2026, by 3PM. It is the responsibility of each proposer to check for addenda prior to submission.

RESERVATION OF RIGHTS

The Village of Fox Lake reserves the right to:

• Reject any or all proposals

• Waive informalities or technicalities

• Request clarification from proposers

• Conduct interviews

• Negotiate contract terms

• Award contracts in the best interest of the Village

This RFP does not commit the Village to award any contract or to pay any costs incurred in preparation of

proposals.

INTRODUCTION & BACKGROUND

The Village of Fox Lake operates and maintains municipal water distribution and sanitary sewer

collection systems serving residents and businesses within the Village limits.

The Village seeks qualified contractors capable of providing rapid response, skilled labor, and

appropriate equipment for emergency repairs and related construction services involving water mains,

sanitary sewer mains, service laterals, valves, hydrants, manholes, and related infrastructure.

The intent of this Request for Proposals (RFP) is to establish a roster of qualified contractors who may be

issued emergency work orders for specific assignments that are unable to be completed in-house, over a

three (3) year period.

No minimum volume of work is guaranteed.

TERM OF CONTRACT

The initial contract term shall be for three (3) years from May 1, 2026 until April 30, 2029, subject to

annual budget appropriation and satisfactory performance.

The Village reserves the right to terminate the contract at any time for convenience or for cause.

SCOPE OF SERVICES

Services may include, but are not limited to:

Routine Repair Services

• Repair of water mains, valves, hydrants, and service laterals

• Repair of sanitary sewer mains and laterals

• Installation or replacement of valves, hydrants, and manholes

• Pavement restoration (asphalt or concrete)

• Dewatering and bypass pumping

• Excavation and backfill

• Site restoration and cleanup

Routine work generally occurs during normal business hours (7:00 a.m. – 3:30 p.m., Monday through

Friday).

Work will commence only after approval by the Sewer and Water Supervisor, or Director of Public Works.

Emergency Services

Emergency services may include:

• Water main breaks

• Sanitary sewer collapses or blockages

• Damaged hydrants

• Service line failures

• Infrastructure failures requiring immediate response

Emergency services may be required 24 hours per day, 7 days per week, including holidays.

Contractors must be able to mobilize to the job site within two (2) hours of notification by the Village.

Emergency work may be performed on a time and materials basis without a prior written quote when

immediate action is required to protect public health and safety.

SUBMISSION REQUIREMENTS

Each proposal shall include the following:

1. Qualifications & Company Information

• Legal name and address of firm

• Description of relevant experience

• Contact person

• Illinois contractor license information

2. Work Plan

• Emergency response time / Distance from Fox Lake

• Availability (24/7 capability)

• Mobilization plan

• Equipment and resources

3. Relevant Experience

Provide at least three (3) comparable municipal projects within the last five (5) years including:

• Project description

• Owner name

• Contact person and phone number

4. Fee Proposal

Complete Appendix A – Fee Proposal Sheet.

SELECTION CRITERIA

Proposals will be evaluated based on:

1. Qualifications and experience

2. Ability to provide emergency response

3. Work plan and approach

4. Fee proposal

5. Past performance and references

The Village may interview one or more proposers prior to final selection.

COMPENSATION

Contractors shall be compensated based on:

• Approved hourly labor rates

• Approved equipment rates

• Material costs plus markup (not to exceed 15%)

• Task Order pricing

Rates shall remain firm for the first year of the contract. Annual adjustments may be negotiated

thereafter, on May 1.

LEGAL COMPLIANCE (ILLINOIS REQUIREMENTS)

All work performed under this RFP shall comply with all applicable federal, state, and local laws

including, but not limited to:

• Illinois Municipal Code (50 ILCS 510/)

• Prevailing Wage Act (820 ILCS 130/)

• Public Construction Bond Act (30 ILCS 550/)

• Illinois Human Rights Act (775 ILCS 5/2-105)

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

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