Project Information

Bid Title

IFB - ACTIVITIES BUS TRANSPORTATION

Issuing Agency

Town of Longmeadow

Location

Massachusetts

Published Date

Mar 17, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

2603121

Original Source

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Bid Documents

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Project Description

Bid Number:	2603121
Bid Title:	IFB - ACTIVITIES BUS TRANSPORTATION
Category:	Supplies & Services
Status:	Open

Description: INVITATION FOR BID (IFB) ACTIVITIES BUS AND COACH TRANSPORTATION The Town of Longmeadow is soliciting bids for activities bus transportation for Longmeadow Public Schools and Longmeadow Parks and Recreation Department.  This is a separate activity transportation bid not associated with the daily school calendar bus transportation of Longmeadow Public Schools students serviced through LPVEC. Bid documents are available from the Town of Longmeadow, Purchasing Department, Attn: Chad Thompson, Director of Procurement, 231 Maple Road, Longmeadow, MA 01106. Bid documents can also be accessed through the Purchasing Department page of the town website, www.longmeadowma.gov   Bidders are encouraged to register with the Longmeadow Purchasing Department in order to receive updates and addenda (P: 413-565-4185, For security reasons, you must enable JavaScript to view this E-mail address. ) . Those that do not register with the Longmeadow Purchasing Department will be required to monitor the bid listing service for issued updates and addenda. Failure to acknowledge addenda may result in a bid rejection. The Commonwealth’s Division of Occupational Safety has determined that minimum prevailing wage rates for school bus operators is not required for this service. Sealed bids should be delivered to the Longmeadow Purchasing Department no later than 11:00am on Thursday, March 26, 2026. Bids should be labeled ‘IFB: Activities Bus Transportation’ on the outside of the sealed envelope and include the complete contact information of the bidder on the outside of the envelope.  Late bids will be rejected.  Multiple contracts will be awarded.  Bids will be publicly opened immediately following the bid deadline. The Town of Longmeadow, acting through the Town Manager, the Awarding Authority reserves the right to reject any or all bids, waive minor informalities, and to award contracts in the best interest of the Town. Publication Date/Time: 3/12/2026 11:00 AM Closing Date/Time: 3/26/2026 11:00 AM Related Documents: IFB ACTIVITIES BUS TRANSPORT, FY27

Attachment Preview

INVITATION FOR BID

ACTIVITIES BUS AND COACH

TRANSPORTATION

FOR

LONGMEADOW PUBLIC SCHOOLS, &

LONGMEADOW PARKS AND RECREATION DEPARTMENT

TOWN OF LONGMEADOW

MASSACHUSETTS

March 12, 2026

INVITATION FOR BID

ACTIVITIES BUS TRANSPORTATION

FOR

LONGMEADOW PUBLIC SCHOOLS &

LONGMEADOW PARKS AND RECREATION DEPARTMENT

INDEX

LEGAL NOTICE

I.

OBJECTIVE

II.

INVITATION FOR BID INSTRUCTIONS

III.

GENERAL CONTRACT PROVISIONS

IV.

SCOPE OF SERVICES

V.

RULE OF AWARD

VI.

SAMPLE CONTRACT, TERMS AND CONDITIONS

VII.

EXHIBITS

Prevailing Wage Letter

2026-2027 Longmeadow Public Schools Calendar

Locus Map

CORI Attachments

Criminal Offender Record Information (CORI) Acknowledgement Form

SAFIS Acceptable Forms of Identification

Massachusetts Department of Early Education and Care, Policy Advisory

VIII. BID SUBMISSION FORMS

LEGAL NOTICE:

INVITATION FOR BID (IFB)

ACTIVITIES BUS TRANSPORTATION

The Town of Longmeadow is soliciting bids for activities bus transportation for Longmeadow Public

Schools and Longmeadow Parks and Recreation Department. This is a separate activity transportation bid

not associated with the daily school calendar bus transportation of Longmeadow Public Schools students

serviced through LPVEC.

Bid documents are available from the Town of Longmeadow, Purchasing Department, Attn: Chad

Thompson, Director of Procurement, 231 Maple Road, Longmeadow, MA 01106. Bid documents can also be

accessed through the Purchasing Department page of the town website, www.longmeadowma.gov Bidders

are encouraged to register with the Longmeadow Purchasing Department in order to receive updates and

addenda (P: 413-565-4185, cthompson@longmeadowma.gov ) . Those that do not register with the

Longmeadow Purchasing Department will be required to monitor the bid listing service for issued updates

and addenda. Failure to acknowledge addenda may result in a bid rejection.

The Commonwealth’s Division of Occupational Safety has determined that minimum prevailing wage rates

for school bus operators is not required for this service.

Sealed bids should be delivered to the Longmeadow Purchasing Department no later than 11:00am on

Thursday, March 26, 2026. Bids should be labeled ‘IFB: Activities Bus Transportation’ on the outside of

the sealed envelope and include the complete contact information of the bidder on the outside of the

envelope. Late bids will be rejected. Multiple contracts will be awarded. Bids will be publicly opened

immediately following the bid deadline.

The Town of Longmeadow, acting through the Town Manager, the Awarding Authority reserves the right to

reject any or all bids, waive minor informalities, and to award contracts in the best interest of the Town.

I. OBJECTIVE

The Town of Longmeadow is soliciting bids for activities bus transportation for Longmeadow Public

Schools (LPS), Longmeadow Parks and Recreation Department (LPRD), and other Town

departments as need. This is a separate activities bus transportation bid not associated with the

regular school bus transportation for LPS contracted through LPVEC (Lower Pioneer Valley

Educational Collaborate) for which LPS is a collaborative member. As a member of LPVEC this is

an intergovernmental agreement which exempt from the procurement laws for the purchase of

supplies and services. LPVEC will continue to provide activities transportation as they are available

and if it is advantageous; however LPVEC is not always available for activities transportation so in

an effort to fulfill all transportation needs the Town is soliciting bids. Transportation also funded

fully by private donation and student activity account funds is also exempt from using the contract.

Bid Category A is for transportation needs for LPRD. Bid Category B and C is primarily for LPS

activities transportation with compensation based time and mileage billing. The quantities of trips

documented on the bid submission forms for Category B and C is based on a previous estimate of

actual transportation. There is no schedule of events for activities bus transportation, so generalized

estimates are utilized for determine the bid awards for Category B and C. The transportation

provided under Category B and C will be for student activities transportation, athletic program

transportation, school clubs & organizations transportation, field trips and transportation for other

programs of LPS, LPRD and other Town departments as needed. There will be multiple contracts

awarded for the Activities Bus Transportation bid.

Contract awards for all bid categories will be for a term of one year.

II. INVITATION FOR BID INSTRUCTIONS

Bid documents are only available from the Town of Longmeadow, Purchasing Department, Attn:

Chad Thompson, Director of Procurement, 231 Maple Road, Longmeadow, MA 01106. Bid

documents can also be accessed through the Purchasing Dept page of the town website,

www.longmeadowma.gov . Bidders are encouraged to register with the Longmeadow Purchasing

Dept in order to receive updates and addenda, (Phone: 413-565-4185,

cthompson@longmeadowma.gov ). Those that do not register with the Longmeadow Purchasing

Dept will be required to monitor the Longmeadow bid listing service for issued updates and addenda.

Failure to acknowledge addenda may result in a bid rejection. Bids are being solicited through

Massachusetts General Law, Chapter 30B.

Sealed bids should be delivered only to the Longmeadow Purchasing Department no later than. Late

11:00am on Thursday, March 26, 2026. bids will be rejected. Following the bid deadline, bids

received will be opened immediately following the bid deadline.

The pricing submitting on the Bid Submission Forms should be a fixed price. Conditional bid

pricing will result in a bid rejection. Bidders are not required to submit bid pricing for all Bid

Categories, however for each bid category of interest, the bidder must submit bid pricing for all

items within a bid category that a bidder has prepared a bid for.

The Town of Longmeadow, acting through the Town Manager, the awarding authority reserves the

right to reject any or all proposals, waive minor informalities, and to award in the best interest of the

Town.

Modification of Bid Submission

A bidder may correct or modify a bid by written notice received by the awarding authority prior to

the bid deadline. Modifications must be submitted in a sealed envelope clearly labeled “Modification

to IFB- ACTIVITIES BUS TRANSPORTATION”. The name and address should also be

documented on the envelope.

After the bid deadline, a bidder may not change any provision of the bid. The Town reserves the

right to waive minor informalities. If there is a mistake and the intent is clearly evident on the face of

the document the mistake will be corrected to reflect the intended correction, and the bidder will be

notified in writing; the bidder may not withdraw the bid

Withdrawal of Bids

A bidder may withdraw a bid submitted prior to the bid deadline for the receipt of bids only on

written request to the Longmeadow Purchasing Department. No bidder shall withdraw their bid

within a period of sixty (60) days after the date set for the bid deadline for the receipt of bids.

Unexpected Closures

If at the time of the scheduled bid deadline, the new Town Hall (231 Maple Road, Longmeadow) is

closed due to uncontrolled events such as fire, snow, ice, wind, building evacuation, etc. the bid

deadline for the receipt of bids will be postponed to the next normal business day at the same time

posted in the Invitation for Bid for the bid receipt deadline.

Questions

All questions should be submitted to Chad Thompson at the Longmeadow Purchasing Department

only. Phone: 413-565-4185, cthompson@longmeadowma.gov . All questions and comments should

be received no less than 144 hours (6 days) before the bid deadline in order to accommodate the need

of issuing a bid addendum in the event an addendum is required. Questions received after the bid

deadline for questions will not be answered.

Tied Bid Clause

In the event that the bid total received from bidders results in a tie in the bid total price with

Responsive and Responsible low bidders, the tied low bidders will be given an opportunity to

resubmit another sealed bid. Full instructions will be supplied by the Longmeadow Purchasing

Department to the tied low bidders with a deadline to resubmit bid pricing.

Bid Minimum Requirements

1) The Contractor and their transportation organization will be required to at minimum have three

(3) or more full years of experience providing bus transportation services.

III. GENERAL CONTRACT PROVISIONS

The successful bidders will be required to complete a Town of Longmeadow contract. The sample

contract terms and conditions are supplied with this bid. The bid Scope of Service specifications will

become an attachment to the contract.

Each bid shall supply a detailed description of bus fleet available which will include the year of

manufacture, model number, present mileage, make of body, make of bus, and seating capacity.

The Town reserves the right to reject any unacceptable vehicles. The Town reserves the right to

request additional information from the bidder to evaluate the bus fleet of a bidder and the bidder

shall comply. If the documentation provided (required within 3 days) is not approved for an

acceptable bus fleet, then the bid will be rejected.

The bid price shall be construed to cover all costs incurred by the bidder to perform the services

required by the contract. No additional charges, fees and expenses above the contract prices will be

Commodity Codes

• NAICS 485113Bus and Other Motor Vehicle Transit Systems
• NAICS 485410School and Employee Bus Transportation
• NAICS 485510Charter Bus Industry
• NAICS 485999All Other Transit and Ground Passenger Transportation

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