Project Information

Bid Title

Panic Button Refresh Including Installation

Issuing Agency

Genesee County

Location

Michigan

Published Date

Jan 5, 2026

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-464

Original Source

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Project Description

BID NO	BID NAME	BID DUE DATE AND TIME	BID AWARDED TO
25-464	Panic Button Refresh Including Installation Wage Determinant Addendum 1	Friday, January 23, 2026 @ 12:00 PM

Attachment Preview

Chrystal Simpson

Chief Financial Officer

Purchasing Department

324 S Saginaw Street, Suite 9A, Flint, Michigan 48502

Phone: (810) 257-3030 Fax (810) 257-3560

December 19, 2025

GENESEE COUNTY INVITATION TO BID (ITB) #25-464

Sealed bids will be received until 12:00 p.m. (EST), Friday, January 23, 2026, at the

Genesee County Purchasing Department, 324 S Saginaw Street, Suite 9A, Flint, MI,

48502 for Panic Button Refresh Including Installation.

This procurement is conducted in accordance with the Genesee County Purchasing

Regulations, a copy of which is on file and available for inspection at the Genesee County

Purchasing Department or at the website Purchasing Regulations 06.12.2024.pdf.

Each offeror is responsible for labeling the exterior of the sealed envelope containing the

bid response with the bid number, bid name, bid due date and time, and your firm’s name.

The bid request number and due date for this ITB are:

DUE DATE:

DUE DATE FOR QUESTIONS

REQUEST COPY OF MAPS

BID REQUEST NUMBER

12:00 PM (EST), Friday, January 23, 2026

Friday, January 2, 2026, before 3:00 PM (EST)

Instructions: Section 1, 2 Building Maps

#25-464

Rita Schubert

Rita Schubert, Purchasing Manager

bid2\2025\25-464

Attachments

GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

www.geneseecountymi.gov

1

ITB #25-464

TABLE OF CONTENTS

SECTION 1 - INSTRUCTIONS TO BIDDERS ..................................................3

SECTION 2 - STANDARD TERMS & CONDITIONS .......................................5

SECTION 3 - ADDITIONAL TERMS & CONDITIONS .....................................5

SECTION 4 – QUALIFICATIONS OF BIDDERS..............................................9

SECTION 5 – BACKGROUND INFORMATION...............................................9

SECTION 6 – SCOPE OF SERVICES............................................................10

SECTION 7 – SUPPLEMENTAL CONDITIONS.............................................11

SECTION 8 – INFORMATION REQUIRED FROM BIDDERS .......................13

SECTION 9 – EVALUATION CRITERIA AND SELECTION PROCEDURE .14

SECTION 10 – INSURANCE REQUIRED FROM BIDDERS .........................14

COST BID FORM ............................................................................................17

SIGNATURE PAGE ........................................................................................20

GENESEE COUNTY INSURANCE CHECKLIST ...........................................21

REFERENCES….. ........................................................................................... 22

FAMILIAL RELATIONSHIP SWORN STATEMENT ......................................23

PROFESSIONAL SERVICES CONTRACT....................................................24

EXHIBIT A…….. ..............................................................................................33

EXHIBIT B…….. ..............................................................................................34

2

ITB #25-464

ITB #25-464 PANIC BUTTON REFRESH INCLUDING INSTALLATION

SECTION 1 - INSTRUCTIONS TO BIDDERS

1. Sealed bids will be received until 12:00 p.m. (EST), Friday, January 23, 2026, at the

Genesee County Purchasing Department, 324 S Saginaw Street, Suite 9A, Flint, MI,

48502. The Genesee County Purchasing Department hours of operation are 8:00

a.m. to 5:00 p.m., closed holidays check website for closed days. Label the sealed

envelope containing the bid response as described on page 1. LATE BIDS AND

BIDS SENT BY FACSIMILE OR E-MAIL WILL NOT BE ACCEPTED.

2. Building Maps are available upon request and completion of a non-disclosure

agreement. For a copy of the non-disclosure agreement and send your request to

rschubert@geneseecountymi.gov and djones@geneseecountymi.gov please entitle

the subject line of your e-mail as follows: Request Non-Disclosure agreement for ITB

#25-464. A copy of the non-disclosure agreement will be sent to you, once the

completed agreement is received a link to the maps will be sent to you.

3. Please carefully review this document. It provides information necessary to aid

participating vendors in formulating a thorough response. A formal, comprehensive

review period will be conducted to ensure that Genesee County selects the best

possible vendor that will provide the best value and service.

4. Submit one original and one paper copy of your bid. After the bid closes, you

will be contacted to send the County an electronic copy of your complete bid

via email. All bids submitted become the property of Genesee County. The original

must include a signature on the Signature Page of a person authorized to make a

binding offer. Failure to provide the required number of duplicate copies may result

in the rejection of your bid. Bids may not be submitted on the MITN site for this

offering.

5. All submissions will be time stamped by an individual within the Office of Fiscal

Services. The only acceptable evidence of the time of receipt of the submissions is

that of the time clock that resides within said office. It is each Bidder’s responsibility

to ensure that its bid is time stamped by the Office of Fiscal Services by the deadline.

This responsibility rests entirely with the Bidder, regardless of delays resulting from

postal handling or for any other reasons. Bids will be accepted at any time during the

normal course of business only, said hours being 8:00 a.m. to 5:00 p.m. Local Time,

Monday through Friday, legal holidays as an exception.

6. Michigan Inter-governmental Trade Network– an alternate review of the ITB Panic

Button Refresh Including Installation can be done at:

http://www.bidnetdirect.com/mitn

a. Genesee County has partnered with BidNet as part of the Michigan Inter-

governmental Trade Network (MITN) and will post their bid opportunities to

this site. As a vendor, you can register with Michigan Inter-governmental

Trade

Network

(use

hyperlink

or

3

ITB #25-464

https://www.mitn.info/Registration.asp?ID=2340) and be sure that you see

all available bids and opportunities. By selecting automatic bid notification,

your company will receive emails once Genesee County has a bid

opportunity that matches your company's business. In addition, the site

handles bid opportunities, RFPs, and RFQs for other member governmental

agencies. If you need help registering, please call Michigan Inter-

governmental Trade Network support department toll free 1-800-835-4603.

7. All communications, any modifications, clarifications, amendments, questions,

responses or any other matters related to this ITB, shall be made by and through the

purchasing contact reference in this solicitation. No contact regarding this solicitation

made with other County employees is permitted. Any violation of this condition may

result in immediate rejection of bid.

8. All prospective bidders shall be responsible for routinely checking the Genesee

County Purchasing Department website at Current Bids (www.geneseecountymi.gov)

for issued addenda and other relevant information. Genesee County shall not be

responsible for the failure of a prospective proposer to obtain addenda and other

information issued at any time related to this ITB.

9. A sample of a contract is attached to this ITB. After the award is made to the

successful bidder, the County and the successful proposer will negotiate a final

contract that substantially conforms to said contract. Any exceptions to the terms

and conditions of the contract and this ITB must be clearly set forth in your bid and

referenced on the company letterhead. The County will not entertain negotiations to

change any terms and conditions of the contract or ITB unless those changes are

requested in your bid.

10. Insurance must be provided prior to the contract starting date and kept in full effect

and compliance during the entire contract period. Insurance requirements are

provided in the attached sample contract. Failure to comply with these provisions will

cause termination of the agreement. The County of Genesee requires a signed

Genesee County Insurance Requirements acknowledgement form with each bid

submitted.

The contractor agrees to be responsible for any loss or damage to property or

persons due to the performance of services herein contracted and further agrees to

indemnify and defend the County of Genesee against all claims or demands

whatsoever, and to hold the County of Genesee harmless from any loss or damage

resulting therefrom.

County policy dictates that under no circumstances can the County agree to

indemnify bidders pursuant to Michigan Law.

11. Bid Format: Bids must be submitted in the format outlined in SECTION 8 -

INFORMATION REQUIRED FROM BIDDERS to be deemed responsive.

4

ITB #25-464

12. Local Preference for Genesee County Businesses: Unless the funding source for

the contract prohibits such preferences, within 5 business days of bid opening, if the

lowest responsive responsible bidder is not a Genesee County Business a Genesee

County Business who has submitted a responsive bid that is no more than 5% higher

than the lowest responsive bid may submit an amended bid to the Purchasing

Administrator. In the event that there are multiple Preferred Businesses that would

qualify for an opportunity to submit an amended bid, only the Preferred Business

submitting the lowest qualifying bid may submit an amended bid. A Preferred

Business, who is the lowest responsive responsible bidder, may not amend their bid

pursuant to this section. Amended bids submitted by Preferred Businesses in this

manner shall be considered along with other responsive bids submitted by

responsible bidders.

SECTION 2 - STANDARD TERMS & CONDITIONS

1. See Genesee County website, Purchasing Department for Standard Terms and

Conditions by going to the following link: Std T C SECTION 2023.pdf

SECTION 3 - ADDITIONAL TERMS & CONDITIONS

1. Purpose: Through this ITB, Genesee County (“the County”) is soliciting bids from

qualified and experienced vendors to expanding our existing Verkada building

security system. The goal of this project is to deploy new and upgrade existing

panic buttons in multiple departments and buildings, enhancing security and

emergency alerting. The updated system will include hardware, deployment and

programming, and licensing.

2. Issuing Office: This ITB is issued by the Genesee County Purchasing

Department on behalf of the Genesee County Information Technology

Department. The contact person is Rita Schubert, Purchasing Manager, Genesee

County, 324 S. Saginaw Street, Suite 9A, Flint, Michigan 48502, phone (810) 257-

3195 and rschubert@geneseecountymi.gov. Email is the preferred method of

contact.

3. Bid Bond: A bid bond is required upon submission of bid. Contractor must furnish

a bid bond or cashier’s check (payable to Treasurer, County of Genesee) equal to

five percent (5%) of the total amount of the submitted bid price.

4. Building Maps are available upon request and completion of a non-disclosure

agreement. For a copy of the non-disclosure agreement and send your request to

rschubert@geneseecountymi.gov and djones@geneseecountymi.gov please

entitle the subject line of your e-mail as follows: Request Non-Disclosure agreement

for ITB #25-464. A copy of the non-disclosure agreement will be sent to you, once

the completed agreement is received a link to the maps will be sent to you.

5. Questions & Inquiries: All questions regarding this ITB shall be submitted in

writing and received no later than Friday, January 2, 2026, before 3:00 PM (EST)

5

ITB #25-464

Commodity Codes

• NAICS 561621Security Systems Services (except Locksmiths)

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